VILLAGE OF ENOSBURG FALLS
TRUSTEE MINUTES ARCHIVE



VILLAGE OF ENOSBURGFALLS

Public Hearing – Land Use Regulations

March 25, 2014

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Amy Harness, Jesse Woods

Staff – Jonathan Elwell, Ron Duso, Darlene Marrier, Kristy Lynch

Guest – Sandy Murphy, Bert Lussier, Mike Larose, Gary Marrier

                                          

Meeting called to order by Chair, Michael Manahan at 7 p.m.

 

1.     Land Use Regulation Changes

Jonathan Elwell provided the attendants copies of a summary of the changes and also with an office copy of the proposed changes. Changes were indicated in blue and red. Jonathan advised that the Board called for this meeting to consider changes in the Land Use Regulations or “Bylaws”.

The proposed changes to the By-Laws are as follows:

a.     To incorporate car wash as an allowed use in the allowed uses table.

b.    To incorporate language to distinguish between Group Homes, Nursing Homes and Community Care Homes.

c.     To incorporate conditions to allow the Development Review Board (DRB) to issue waivers.

d.    To clarify language in #9, Section E.

e.     Clarification of the Zoning Administrator responsibilities.

f.     To change Allowed Uses by Zoning District, Table 2.1, Page 10. To change Haz Mat Uses in Commercial Districts from “R” which is prohibited, to “CS” which is conditional use/review.

Jonathan informed the attendees that the purpose of the meeting was to take public comment on the proposed changes. The Trustees will take the public comment into consideration and, if ready, will vote on the changes.

 

Sandy Murphy advised that she is concerned about the Haz Mat Use being changed from prohibited to conditional. Commercial areas abut residential and high population areas. She is against the change, especially as it pertains to explosive or flammable material. She would like to see the use stay the way it is.

 

Amy Harrness asked why the Haz-Mat change is being proposed. Jonathan advised that after the Board had discussions in reference to Haz-Mat as it pertains to a property on Orchard St., at the February 25, 2014 Board meeting, the Board wanted to insert the changes.

 

Sandy Murphy stated that allowing the changes in the By-Laws would go against the health, welfare and wellbeing of the Village of Enosburg Falls.

 

Jesse Woods pointed out that there are inherent Haz-Mat related risks all around the Village to include LP gas at The Jolley Store and Dollar General and the new natural gas lines.

 

Mike Larose validated Jesse’s claims, but asked if it would be wise to add to those risks.

 

Sandy Murphy asked if making the Haz-Mat related change in the By-Laws would assist the Village in a pending lawsuit. If so, that should not be a reason to make the change.

 

Jonathan Elwell pointed out that making the change to the by-laws would not immediately grant any applicant permission to have Haz-Mat materials in a commercially zoned area. There would still be an application process to the DRB, then due process involving public participation, and if need be, state approval. The DRB would also be able to issue restrictions on the use as well.

 

Sandy Murphy implored the Board to reconsider allowing this change.  

 

Mike Larose provided information to the Board about BLEVE (Boiling liquid expanding vapor explosion) and what the consequences could be resulting from a catastrophic explosion of Haz-Mat materials.

 

Sandy Murphy asked what the process would be should the Board vote to pass the By-Law changes and the public is not happy with that result. Jonathan advised that the public would have 20 days to get together a petition for public vote with the signatures of 5% of the registered voters in the Village of Enosburg Falls. Sandy asked if the Board was going to act on the changes tonight. Jonathan replied that it was the intent of the Board to take action tonight.

 

There was discussion among the Trustees regarding the information provided, questioning if there is enough information to make a decision or possibly needing more time to consider the change in the Haz Mat by-law.

 

Jonathan pointed out that Haz-Mat operations are permitted in the industrial zoned areas, just not the commercially zoned areas.

 

Mike Manahan and Guy Breault expressed interest in holding another hearing on the matter. At 7:52pm, Jesse Woods excused himself from the meeting.

 

Jonathan explained to the Board that the options at this time would be to approve the changes to the by-laws, reject the changes to the by-laws or postpone a decision on the changes to the by-laws.

 

Ron Duso pointed out that the Planning Commission has a future hearing scheduled to review a public petition requesting liquefied propane gas use on commercial property in the Village.

 

It was the consensus of the remaining Board members to table the discussion until another time when more Trustees would be present.

 

Guy Breault made a motion to suspend the meeting and re-warn a new Public Hearing for April 22, 2014. Seconded by Amy Harrness. Unanimous.

 

2.     Adjourn

The meeting was adjourned at 8:02pm.  

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

 

 

 

 

 



VILLAGE OF ENOSBURGFALLS

Public Hearing – Land Use Regulations

March 25, 2014

 

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Amy Harness, Jesse Woods

Staff – Jonathan Elwell, Ron Duso, Darlene Marrier, Kristy Lynch

Guest – Sandy Murphy, Bert Lussier, Mike Larose, Gary Marrier

 

Meeting called to order by Chair, Michael Manahan at 7 p.m.

 

1.     Land Use Regulation Changes

Jonathan Elwell provided the attendants copies of a summary of the changes and also with an office copy of the proposed changes. Changes were indicated in blue and red. Jonathan advised that the Board called for this meeting to consider changes in the Land Use Regulations or “Bylaws”.

The proposed changes to the By-Laws are as follows:

a.     To incorporate car wash as an allowed use in the allowed uses table.

b.    To incorporate language to distinguish between Group Homes, Nursing Homes and Community Care Homes.

c.     To incorporate conditions to allow the Development Review Board (DRB) to issue waivers.

d.    To clarify language in #9, Section E.

e.     Clarification of the Zoning Administrator responsibilities.

f.     To change Allowed Uses by Zoning District, Table 2.1, Page 10. To change Haz Mat Uses in Commercial Districts from “R” which is prohibited, to “CS” which is conditional use/review.

Jonathan informed the attendees that the purpose of the meeting was to take public comment on the proposed changes. The Trustees will take the public comment into consideration and, if ready, will vote on the changes.

 

Sandy Murphy advised that she is concerned about the Haz Mat Use being changed from prohibited to conditional. Commercial areas abut residential and high population areas. She is against the change, especially as it pertains to explosive or flammable material. She would like to see the use stay the way it is.

 

Amy Harrness asked why the Haz-Mat change is being proposed. Jonathan advised that after the Board had discussions in reference to Haz-Mat as it pertains to a property on Orchard St., at the February 25, 2014 Board meeting, the Board wanted to insert the changes.

 

Sandy Murphy stated that allowing the changes in the By-Laws would go against the health, welfare and wellbeing of the Village of Enosburg Falls.

 

Jesse Woods pointed out that there are inherent Haz-Mat related risks all around the Village to include LP gas at The Jolley Store and Dollar General and the new natural gas lines.

 

Mike Larose validated Jesse’s claims, but asked if it would be wise to add to those risks.

 

Sandy Murphy asked if making the Haz-Mat related change in the By-Laws would assist the Village in a pending lawsuit. If so, that should not be a reason to make the change.

 

Jonathan Elwell pointed out that making the change to the by-laws would not immediately grant any applicant permission to have Haz-Mat materials in a commercially zoned area. There would still be an application process to the DRB, then due process involving public participation, and if need be, state approval. The DRB would also be able to issue restrictions on the use as well.

 

Sandy Murphy implored the Board to reconsider allowing this change.  

 

Mike Larose provided information to the Board about BLEVE (Boiling liquid expanding vapor explosion) and what the consequences could be resulting from a catastrophic explosion of Haz-Mat materials.

 

Sandy Murphy asked what the process would be should the Board vote to pass the By-Law changes and the public is not happy with that result. Jonathan advised that the public would have 20 days to get together a petition for public vote with the signatures of 5% of the registered voters in the Village of Enosburg Falls. Sandy asked if the Board was going to act on the changes tonight. Jonathan replied that it was the intent of the Board to take action tonight.

 

There was discussion among the Trustees regarding the information provided, questioning if there is enough information to make a decision or possibly needing more time to consider the change in the Haz Mat by-law.

 

Jonathan pointed out that Haz-Mat operations are permitted in the industrial zoned areas, just not the commercially zoned areas.

 

Mike Manahan and Guy Breault expressed interest in holding another hearing on the matter. At 7:52pm, Jesse Woods excused himself from the meeting.

 

Jonathan explained to the Board that the options at this time would be to approve the changes to the by-laws, reject the changes to the by-laws or postpone a decision on the changes to the by-laws.

 

Ron Duso pointed out that the Planning Commission has a future hearing scheduled to review a public petition requesting liquefied propane gas use on commercial property in the Village.

 

It was the consensus of the remaining Board members to table the discussion until another time when more Trustees would be present.

 

Guy Breault made a motion to suspend the meeting and re-warn a new Public Hearing for April 22, 2014. Seconded by Amy Harrness. Unanimous.

 

2.     Adjourn

The meeting was adjourned at 8:02pm.  

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

 

 

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

March 25, 2014

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Amy Harness, Jesse Woods

Staff – Jonathan Elwell, Ron Duso, Darlene Marrier, Kristy Lynch

Guest – Sandy Murphy, Bert Lussier, Mike Larose, Gary Marrier

 

Meeting called to order by Chair, Michael Manahan at 6:32 p.m.

 

1.     Organizational Meeting:

A.    Elect Chair: Guy Breault nominated Michael Manahan; Jesse Woods seconded. Unanimous.

B.    Elect Vice-Chair: Guy Breault nominated Jesse Woods; Amy Harrness seconded. Unanimous.

C.    Set Meeting Times: Jesse Woods made the motion to continue the Board of Trustee meetings on each 2nd and 4th Tuesday of the month at 6:30pm to be located at the Village Conference Facility. Amy Harrness seconded. Unanimous.

D.    TAC Appointment: Amy Harness made the motion to nominate Michael Manahan as representative to TAC; Jesse Woods seconded. Unanimous.

E.    Regional Planning Commission Appointments: One vacancy needed to be filled. Mike Larose suggested Sandy Murphy. Sandy advised she would be willing, and that she had already made sure that a Regional Planning Commission appointment would not conflict with her other duties. Amy Harrness made the motion to appoint Sandy Murphy to the Regional Planning Commission; Guy Breault seconded. Unanimous.

F.    EFEDC Appointments: Noel Anderson and Walter Scott will continue to fulfill their two-year appointments.

G.    Planning Commission Appointments: There is one vacancy within the Planning Commission and all current members wish to remain on the Planning Commission. Ron Duso verified that he spoke with Pat Hayes who has expressed an interest in the Planning Commission. Guy Breault nominated Pat Hayes to fill the Planning Commission vacancy; Jesse Woods seconded. Unanimous.

H.    DRB Appointments: Alan Demar’s position on the DRB expired this year. Guy Breault nominated Alan Demar to the DRB vacancy; seconded by Jesse Woods. Unanimous.

I.      Town of Enosburgh Recreation Committee Appointment: New this year, Jesse Woods asked to have the Board of Trustees make this appointment. Jesse has been acting as a representative until this time. Guy Breault nominated Jesse Woods to be the Board of Trustees Representative on the Enosburgh Recreation Committee. Amy Harrness seconded. Unanimous.

J.     Adopt Rules of Order: Jesse Woods made the motion to adopt a loose interpretation of Robert’s Rules of Order for Trustee Meetings. Seconded by Amy Harrness. Unanimous.

 

2.     Review and Approval of Minutes February 25, 2014, Informational Meeting March 6, 2014, Informational Meeting March 10, 2014 and Minutes Annual Meeting March 11, 2014.

Jonathan presented the Board with a corrected copy of the minutes from the March 11, 2014 Annual Meeting. There had been a slight change made under the Article on sidewalks. Guy Breault moved to accept all minutes as written. Jesse Woods seconded. Unanimous.  

 

3.     Enosburg Falls Lions Club Dairy Festival Permit Request

Amy Harrness made the motion to grant the Peddlers/Festival permit as requested. Guy Breault seconded. Unanimous. Mike Larose addressed the Board requesting that the Lion’s Club be directed to detour traffic around the parade route this year.  

 

4.     Suspend Meeting for Public Hearing – Land Use Regulation Changes

Jesse Woods made the motion to suspend the Regular Meeting to enter into a Public Hearing for the purpose of discussing proposed changes to the Land Use Regulations. Seconded by Guy Breault. Unanimous. The Regular Meeting was suspended at 7 pm.   

 

At 8:07pm, Amy Harrness made the motion to re-enter the Regular Meeting, seconded by Guy Breault. Unanimous. Jesse Woods left the meeting at 7:52pm during the Public Hearing.

 

5.     VTrans Master License Agreement for Missisquoi Rail Trail

Jonathan informed the Board that he and Garry Atherton have met with representatives of the VT AOT Railroad Division. They have once again proposed a fee upon the Village of Enosburg Falls for the utility crossings on the MVRT. The state refers to this as a “Master License Agreement.” The total proposed fee would be about $6,700.00.

 

In the past, the Trustees have not agreed to pay this  fee due to conflicts between AOT owned property and Village owned property (the Village maintains property that actually belongs to the State Rail System on Depot Street). It is also the feeling of the Trustees that the annual fees are too high.

 

Jonathan reported that AOT advised that the Village of Enosburg Falls is the last municipality in the State not to pay this fee. Swanton and Johnson utilities have entered into an agreement with the State.

 

It was the consensus of the Board not to enter into the Master License Agreement, for Jonathan to respond to the state with the reasons discussed, and for Jonathan to contact additional municipalities to determine if they have similar agreements with the State. 

 

6.     Town of Enosburgh Request for Joint Meeting

Jonathan advised the Board that the Town of Enosburgh Select Board would like to hold a joint meeting to discuss policing issues in general. Also, Tim Smith from Industrial Development would like to speak with both Boards on the subject of Franklin Foods.

 

The Board agreed to a date of April 7, 2014 at 6:00pm at the Emergency Services Building for the joint meeting.

 

7.     Manager’s Report

FEMA Meeting: Jonathan informed the Board that staff met with FEMA and State of Vermont officials on March 19th to review the impacts of the December, 2013 Ice Storm. Wayne Carlan has been assigned as the official to review the Village applications. The Village should hear back from Mr. Carlan in a couple of weeks for next steps in the process.

 

NEPPA Board of Directors: Due to the transmission build-out projects being required by ISO New England as well as the petitioning of FERC for greater transmission safety/reliability – it appears transmission rates will increase throughout New England.  

 

Bridge of Flowers & Light Maintenance: Deb Moskevitz, who has done work in the past to maintain the Bridge of Flowers & Light, is moving. Rachael Lamoreaux has contacted the Village and said she would like to do this work. The Board agreed this would be a good solution.

 

On a side note, Mike informed the Board that Nancy Patch has advised that there is an invasive species growing along the Bridge. Environmental Conservation Committee may assist with the eradication of the plant. Jonathan advised to have Ms. Patch give him a call.

 

 

8.     Other Business

Guy Breault asked for an update on the work to be done at the Kendall Plant. Jonathan reported that as soon as the weather breaks, we can look forward to replacing the heaters and rollers.  

 

9.     Adjourn

There being no other business brought before the Board, Guy Breault made the motion to adjourn the meeting. Seconded by Amy Harrness. Unanimous. The meeting adjourned at 8:56pm.

 

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

 

 

 

 

 



VILLAGE OF ENOSBURG FALLS

 

Annual Meeting

 

March 11, 2014

Moderator, Pat Hayes, called the meeting to order at 6:31 pm.

 

Pat Hayes asked if there were any objections to having staff members speak who are not residents of Enosburg Falls. There were none.

 

ARTICLE 1: To receive and act on the reports of the Village Officers for the past year.

 

Village Trustees Report:

Motion: Norman Gervais made the motion to approve the Village Trustees Report. Seconded by Linda Maloney. Questions/Comments: None. Unanimous.

 

Village Manager’s Report:

Motion: Linda Maloney made the motion to approve the Village Manager’s Report. Motion was seconded. Questions/Comments: None. Unanimous.

 

Water Department Report:

Motion: Linda Maloney made the motion to approve the Water Department Report. Seconded by Norman Gervais. Questions/Comments: None. Unanimous.

 

Electric Department Report:

Motion: Linda Maloney made the motion to approve the Electric Department Report. Motion was seconded. Questions/Comments: Linda Maloney thanked the Electric Department for their efforts during the ice storm. She also asked about solar power and its impact on the Electric Department. Jonathan Elwell, Village Manager, advised that while there was an increase in the line item for solar, the overall increase is slight. There are very few customers who utilize solar power at this time in the Village of Enosburg Falls’ service territory. Unanimous.

 

Wastewater Department Report:

Motion: Val Bonk made the motion to approve the Wastewater Department Report. Seconded by Jimmy Hayes. Questions/Comments: None. Unanimous.

 

General Fund/Public Works Report:

Motion: Linda Maloney made the motion to approve the General Fund/Public Works Report. Seconded by Jimmy Hayes. Questions/Comments: None. Unanimous.

 

Zoning Administrator’s Report:

Motion: Jimmy Hayes made the motion to approve the Zoning Administrator’s Report. Seconded by Val Bonk. Questions/Comments: None. Unanimous.

 

 

 

 

ARTICLE 2: To see if the Village will authorize the Trustees to borrow in anticipation of taxes for 2014.

 

Motion: Val Bonk made the motion to approve Article 2 as written. Seconded by Jim Weed. Questions/Comments: None. Unanimous.

 

ARTICLE 3: To see if the Village will authorize the Trustees to borrow in anticipation of revenues for 2014 for the operation of the Water & Light Department.

 

Motion: Jimmy Hayes made the motion to approve Article 3 as written. Seconded by Val Bonk. Questions/Comments: None. Unanimous.

 

ARTICLE 4: To see if the Village will authorize the Trustees to borrow in anticipation of revenues for 2014 for the operation of the Wastewater Department.

 

Motion: Jimmy Hayes made the motion to approve Article 4 as written. Seconded by Val Bonk.

Questions/Comments: None. Unanimous.

 

ARTICLE 5: To see if the Village will approve an amount of $25,000.00 on the Grand List for the purpose of upgrading sidewalks.

 

Motion: Linda Maloney made the motion to approve Article 5 as written. Seconded by Jimmy Hayes. Questions/Comments: Paul Loiselle asked about last years work and why it was that sidewalks were replaced unnecessarily. Instead of sidewalk repairs/replacement, he would like to see the $25,000.00 go toward road repair/pothole filling. Jonathan Elwell responded that the $25,000.00 would be appropriated for sidewalks and not road repair. Garry Atherton went on to explain last years work as well as what is planned for this year. Rachel Lamoreaux asked if there were plans to repair/replace the sidewalk between the Flower Patch and the Courier building over to Church St. Jonathan advised that particular sidewalk is not in this appropriation. Garry Atherton added that he would look at the area in question and perhaps the repair budget could be utilized for that area. Moderator Pat Hayes asked if there were any other questions/comments. There were none.

Unanimous.

 

ARTICLE 6: To see if the Village will approve a project to renovate 16 Village Drive (Conference Facility) and to create administrative offices and public meeting space in the building at a total cost not to exceed $160,000.00, with payment for such improvements allocated as follows: (a) out of the operating budgets of the General Fund (10%); Water Department Fund (10%); Wastewater Department Fund (10%), with total borrowing in an amount not to exceed $38,000.00 over a

 

term not to exceed five (5) years; and (b) from the operating budget of the Electric Department Fund (70%).

 

Motion: Val Bonk made the motion to approve Article 6 as written. Seconded by Fran Jackson. Questions/Comments: Paul Loiselle recalled that when the Dragon House was purchased, it was needed for the expansion of the wastewater department. How much money will the Village put into this building before it would be torn down for an expansion of the wastewater department? Jonathan Elwell replied that the Village has been talking with the engineers for the wastewater treatment system (Aldrich & Elliott Engineering) and it has been determined that the area the house and barn sit on would not be the best place for a physical expansion of the plant. Linda Maloney asked what type of work would be done on the Conference Facility. Jonathan advised that all the administrative offices at 42 Village Drive would be moved to 16 Village Drive. This means the three positions in the Finance Department, the Village Manager, and the Director of Public Works. All work would be on the 1st floor to keep the project handicapped accessible. A meeting space would be created by taking down the barn and renovating the breezeway between the house and the barn with new construction to take place for the meeting room which would be equal to about half the footprint of the barn. Mark Larose asked if the Board of Trustees has had any talks with the Enosburgh Town Selectboard to consolidate everyone into one building. Jonathan said there has been no recent discussions; however, talks have taken place in the past to have a larger facility made. None of these discussions have panned out. A couple of them went to public vote and were defeated.

Mark Larose pointed out that the Village is looking to invest $160,000.00 in a $100,000.00 valued property.

There was a division of the voters. A hand count was performed with a result of 15 in favor and 8 not in favor. Article 6 was approved as written.

 

ARTICLE 7: To see if the Village will approve the purchase of a new dump truck for the Public Works Department at a cost not to exceed $125,000.00, and to borrow funds for the purchase of the truck in an amount not to exceed $125,000.00, to be repaid over a period not to exceed five years. (19 V.S.A. 304(a)(3)

 

Motion: Linda Maloney made the motion to approve Article 7 as written. Seconded by Alan Grandshaw. Questions/Comments: Mark Larose asked for clarification. Is this for a plow truck? Jonathan advised yes. Unanimous.

 

ARTICLE 8: To see if the Village will approve construction of a new addition to be built onto the Public Works Garage at a cost not to exceed $36,000.00, to be paid as follows: (a) contributions from the General Fund (50%); Electric Department Fund (25%), and the Water Department Fund (25%); and (b) borrowing in an

 

 

amount not to exceed $28,000.00, to be repaid over a period not to exceed five years. (24 V.S.A. 1786a).

 

Motion: Linda Maloney made the motion to approve Article 8 as written. Seconded by Fran Jackson. Questions/Comments: Paul Loiselle asked why the addition was needed. Jonathan advised that a place is needed where equipment can be stored indoors. All of these departments have equipment which should be stored in a sheltered area, but are being left outside all year because of lack of indoor space. It was clarified that this would be an addition to the building on Dickinson Avenue.

Unanimous.

 

ARTICLE 9: To see if the Village will approve borrowing an amount not to exceed $67,000.00, to be repaid over a period not to exceed five years, for the purpose of upgrading water lines and gate valves on Pearl Street by the Water Department. (24 V.S.A. 1786a)

 

Motion: Fran Jackson made the motion to approve Article 9 as written. Seconded by Jim Weed. Questions/Comments: Paul Loiselle asked where this would take place. Garry Atherton advised it would be on Pearl St from Main St to Church St for the purposes of updating the line to increase fire flow. Unanimous.

 

ARTICLE 10: To see if the Village will vote to appropriate the sum of $1,000.00 to the Franklin County Industrial Development Corporation.

 

Motion: Val Bonk the motion to approve Article 10 as written. Seconded by Jimmy Hayes. Questions/Comments: None. Unanimous.

 

ARTICLE 11: To see if the Village will vote to appropriate the sum of $1,000.00 for Christmas Lighting in the downtown area.

 

Motion: Jimmy Hayes made the motion to approve Article 11 as written. Seconded by Ron Duso. Questions/Comments: None. Unanimous.

 

ARTICLE 12: To see if the Village will vote to appropriate the sum of $1,000.00 for patriotic banners to be displayed in the downtown area.

 

Motion: Jimmy Hayes made the motion to approve Article 12 as written. Seconded by Ron Duso. Questions/Comments: Mark Larose asked if this would be toward purchasing new or replacing old decorations. Garry Atherton advised they would be purchasing the same design in a package of 10 and would like to buy some each year to replace as necessary. Unanimous.

 

 

 

ARTICLE 13: To see if the Village will vote a budget on the Grand List to cover the 2014 Village General Fund Budget.

 

Motion: Jimmy Hayes made the motion to approve Article 13 as written. Seconded by Val Bonk. Questions/Comments: Linda Maloney asked about the Sheriff’s allocation appearing blank on this year’s budget. Jonathan explained that there was an agreement between the Town and the Village that the law enforcement contracts should be paid through the Town beginning in 2014. The law enforcement services will now be paid through the Town’s General Fund which the Village also pays into. Linda Maloney also pointed out that she brought it to the Town’s attention that Sheriff Norris had not updated his bias-free policing policy and provided training to his staff as required by law. Since then she has heard that Sheriff Norris informed the Town that the policy has been updated and is with the attorneys. Ms. Maloney wants to keep up with the Sheriff to make sure he is in compliance with State law. Paul Loiselle asked how much was budgeted toward the Sheriff. Jonathan advised approximately $63,000.00 in 2013. Mr. Loiselle asked if that translated into a $63,000.00 savings in the budget. Jonathan pointed out that the budget has decreased by 2.26%, but not by $63,000.00. Unanimous.

 

ARTICLE 14: To see if the Village will authorize the Trustees to spend unexpected and unanticipated revenues received.

 

Motion: Val Bonk made the motion to approve Article 14 as written. Seconded by Ron Duso. Questions/Comments: None. Unanimous.

 

ARTICLE 15: To see if the Village will authorize the necessary use of surpluses within departments provided those funds stay with the department of origin.

 

Motion: Linda Maloney made the motion to approve Article 15 as written. Seconded by Fran Jackson. Questions/Comments: None. Unanimous.

 

ARTICLE 16: To transact any other business properly coming before this meeting.

 

Motion: None. Questions/Comments: Paul Loiselle asked if a no “jake brake” (engine brake) policy could be developed for Enosburg Village. Jonathan advised that there would be a way to do it; however, enforcement would have to be coordinated. Signs could be posted. Since it would be a local ordinance, State Troopers would not enforce it; however, the Sheriff could be asked to address the issue.

Laurie Stanley advised the Board that the vote on the Water Tower Road project was 40 “yes” and 4 “no”.

There being no other business, Steve Como made the motion to adjourn the meeting. Seconded by Linda Maloney. Unanimous. The meeting adjourned at 7:35 pm.

 

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker 

 

 

 



VILLAGE OF ENOSBURG FALLS

Informational Meeting – Water Tower Road Paving Project

March 10, 2014

 

Present:

 

Trustees – Michael Manahan, Chair, Jesse Woods, Amy Harrness, Walter Scott

Staff – Jonathan Elwell, Garry Atherton

 

There were seven members from the public present.

 

 

 

The Informational Meeting started at 6:30pm. Jon Elwell gave a description of the Water Tower Road Project and its costs. Garry Atherton also added details to the project, and how it will be completed. Allison Mercy asked if the project would be a repaving only. Garry Atherton answered that this would be a complete rebuild of the road - not just a shim and overlay.

 

Some discussion about the State Paving Project to be done on Routes 105 and 108 this year also took place. The 105 and 108 projects alone will be very significant for the Village of Enosburg Falls. If the Water Tower Road Project passes, this will be a very busy construction year. People will have to be patient as work progresses, and there will undoubtedly be delays in traffic.

 

Mark Larose pointed out that although there is a reduction showing in the tax rate from 2013, the reason for this is because of the elimination of the Sheriff Department contracts from the Village Budget beginning in 2014. This point was recognized by the Trustees and the Village Manager. Had the Sheriff contracts still been included in the Village budget, there would be a significant increase in the 2014 Budget, all things remaining equal.

 

There being no other comments or questions, the meeting adjourned at 7:05pm.

 

Respectfully Submitted,

 

 

 

 

Jonathan Elwell, Village Manager

 

 



VILLAGE OF ENOSBURGFALLS

 

Informational Meeting

Regarding Proposed Water Tower Road Paving Project

 

March 6, 2014

Present:            Trustees: Michael Manahan (Chair), Guy Breault, Walter Scott, Amy Harrness

                        Staff: Jonathan Elwell, Garry Atherton, Kristy Lynch

                        Guests: 6

 

6:30 pm.           Meeting called to order by Jonathan Elwell, Village Manager.

 

Jonathan Elwell opened the meeting by explaining that the purpose of the meeting is to discuss and answer any questions in reference to the proposed construction project on Water Tower Road which is an Article to be voted on.

 

The project is to completely reclaim and repave all of Water Tower Road that is located within the Village boundaries; about 4500 feet. The cost of the construction project will be $357,000.00. If the bond vote via Australian Ballot does pass, there will be an increase in the tax rate of $.314 for 15 years (the length of the financing). Because construction will begin during the 2014-2015 fiscal year, the impact will be $.157 for the first year.

 

Water Tower Road was chosen for this year’s repaving project because it has been identified as being one of the roads in worst condition within the Village.

 

Garry Atherton addressed the guests, advising that the project costs are as proposed due to the condition of the road. Garry said that an overlay would not be the answer. They will need to utilize a reclaimer machine in order to reclaim materials for the project. A 6 inch shim has been planned in order to raise the road higher than its borders. They will change culverts. It will be a complete reconstruction.

 

Questions from the guests:

 

What about the truck traffic on the road? Will it be worthwhile to replace the roadway only to have oversized traffic continue to use it? What about speed on the road? Drivers already speed on the road and once it is replaced, it will be worse.

Ø  There was discussion on this issue. It was determined that Jonathan will contact the Sheriff’s Office and State Police about the speeding concerns. Weight limit concerns will have to be addressed with DMV officials. Larry Fiske also advised he will bring these concerns to Sheriff Norris.

 

What happens if this project doesn’t pass?

Ø  Jonathan advised the next step would be up to the Board. If the Article doesn’t pass, the construction project, as proposed, will not occur. There are not spare funds in the budget to complete this project without financing.

 

 

 

Why is the financing for 15 years? Doesn’t that seem to be a long time?

Ø  Walter Scott and Mike Manahan both advised that the 15 year financing length was to keep the cost to the tax payers down over a longer period of time. Jonathan said that the Board chose 15 years in order to have the lowest reasonable impact on the tax rate as they could while not extending the project beyond the usefulness of the road. The projected life of the road will be 10 to 15 years. Garry also advised that when it does come time to replace Water Tower Road again, the repairs should not be as extensive as they are today.

 

What about other roads within the Village such as Elm Street and the West Berkshire Road?

Ø  Jonathan reviewed for the guests the plans by Vermont AOT to repave Pearl St (from Dollar General to Main St), West Enosburg Road (from Main St to Hayes Farm Road), Main Street, West Berkshire Road (from Main/Elm to Village/Berkshire line) and Elm Street to the Hannaford Plaza entrance. This project should begin this spring and continue through the 2014 construction season. Garry also advised that, along with the AOT repaving, the State will be responsible for repainting all parking spaces and crosswalks as well as fixing manhole areas as necessary.

 

When will the Water Tower Road project begin?

Ø  If the Article passes, the project would begin in the spring, after it has gone out to bid.

 

How will traffic be affected?

Ø  Garry advised traffic control will be a challenge. Between the Water Tower Road and AOT projects, coordination will be needed. Jonathan also pointed out that driver patience will be necessary.

 

Larry Fiske also publicly acknowledged that the people who work for the Town and Village don’t get enough credit for the work that they do; a credit to Garry and his crew. Garry attributes his department’s good work to the cooperation between the Village and the Town.

 

There were no further questions. Jonathan adjourned the meeting at 7:08 pm.

 

Respectfully Submitted,

 

Kristy Lynch, Minute Taker

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

February 25, 2014

 

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Walter Scott, Jesse Woods

Staff – Jonathan Elwell, Ron Duso, Kristy Lynch

 

Meeting called to order by Chair, Michael Manahan at 6:38 p.m.

 

1.     Review/Approval Minutes Special Meeting February 4, 2014, February 11, 2014

Guy Breault made the motion to approve the minutes from the February 4, 2014 Special Meeting and the February 11, 2014 Regular Meeting as written. Seconded by Jesse Woods. Unanimous.

 

2.     Water Allocation Request Route 105, Sheldon, Godin/LELY

Jonathan reviewed the request for the water allocation. There was further discussion among the Trustees regarding the safety of the line, the control of the water and the possibility for further subdivisions on the property and the potential requests for additional water services. Guy Breault made the motion to deny the request for the water allocation at the proposed Godin/LELY property on Route 105 in Sheldon based on the concerns of the water being directed through a private and undersized line. Walter Scott seconded. Unanimous.  

 

3.     Enosburg Falls Lions Club Dairy Festival Permit Request

Jonathan presented the Board with a copy of a letter from the Enosburg Falls Lions Club requesting a Peddlers/Festival Permit regarding the Vermont Dairy Festival for the dates of June 5th through June 8th, 2014.

The discussion was tabled until next meeting due to a conflict of interest with two of the Board members.  

 

4.     Enosburg Business Association Outdoor Activities Permit Request

Jonathan presented the Board with a copy of a letter from the Enosburg Falls Business Association requesting an outdoor activities permit for its 2014 activities which include:

Ø  Easter Egg Hunt – Lincoln Park – April 19

Ø  Harvest Fest – Lincoln Park – September 20

Ø  Popcorn Sales – Lincoln Park – Tuesday Evening Band Concerts

Ø  Christmas Kickoff/Tree Lighting/Santa Visit – Lincoln Park – December 6

Guy Breault made the motion to approve the permit as requested. Seconded by Jesse Woods. Unanimous.

 

5.     Manager’s Report

Jonathan updated the Board on the following:

Ø  Franklin Foods Request to Speak with Trustees: John Ovitt from Franklin Foods expressed a desire to speak with the Board of Trustees in reference to their wastewater rate for 2014. The meeting date is pending confirmation with Franklin Foods but will probably occur in April.

Ø  Town Zoning Administrator Position: Jonathan spoke with the Senior Staff Attorney for the Vermont League of Cities and Towns regarding the Town Zoning Administrator position being supervised by the Village Manager. The attorney, Garrett Baxter, expressed concern regarding the financial equity issue and also commented that the Zoning Administrator position being supervised by and answerable to another municipalities Manager was not contemplated by the Legislature and in his opinion would be unauthorized.

Ø  Public Hearing for Land Use Regulations: After the last Board meeting, Jonathan contacted the Village’s attorney to discuss the legal ramifications of holding a Public Hearing regarding the Zoning Bylaws after the Annual Meeting but prior to the Organizational Meeting. The attorney advised the Village could be at risk for criticism. There was a consensus among the Board members to hold the Public Hearing on the same day as the Organizational Meeting, but after the Organizational Meeting and before the Regular Meeting on March 25, 2014.

Ø  Law Enforcement Statistics: Kristy Lynch of the Sheriff’s Office informed Jonathan that the Village will continue to receive Village specific law enforcement statistics regardless of what entity is financially responsible for the contract.

Ø  2014 Annual Meeting: Jonathan reminded the Board of the Annual Meeting on March 11, 2014 as well as two informational meetings on March 6, 2014 and March 10, 2014 to be held at the Emergency Services Building for the purpose of discussing the Water Tower Road Paving Project.

 

6.     Other Business

There was no other business.

 

7.     Executive Session

Guy Breault made the motion for the Board to exit its regular meeting and enter into Executive Session for the purposes of discussing legal and personnel issues. Jesse Woods seconded. The Board entered executive Session at 7:34 pm. Ron Duso remained for Executive Session.

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

 

           

 

Ron Duso left the meeting at approximately 8:05pm. Walter Scott made a motion to re-enter the Board’s Regular Meeting. Seconded by Jesse Woods. Unanimous. The Board re-entered its Regular Meeting at 8:43pm. As a result of executive session, there was a consensus by the Board of
Trustees to approve a change to the commercially zoned areas of the Village to be listed as conditional use in the Village Land Use Regulations. This should be added to the changes being made for the public hearing to be scheduled for March 25th. Jon Elwell was asked to contact Ron Duso and ask him what adjustments or format changes should be made to the Land Use Regulations in order to have this as part of the upcoming public hearing.

 

8.     Adjourn

There being no other business to come before the Board at this time, Walter Scott made a motion to adjourn. Seconded by Jesse Woods. Unanimous. The Meeting adjourned at 8:43pm.

     

 

Respectfully Submitted,

 

 

Jonathan Elwell, Village Manager

 

 

 

 

 

 

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

February 11, 2014

 

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Walter Scott, Amy Harrness

Staff – Jonathan Elwell, Garry Atherton, Kristy Lynch

Guest – Paul Godin

 

Meeting called to order by Chair, Michael Manahan at 6:32 p.m.

 

1.     Review/Approval Minutes Regular Meeting January 28, 2014

Walter Scott made the motion to approve the minutes from the January 28, 2014 meeting as written. Seconded by Amy Harrness. Unanimous.

 

2.     Water Allocation Request Route 105 Sheldon, Paul Godin

Jonathan informed the Board of a non-standard water allocation request from Paul Godin for property on Route 105 in the Town of Sheldon. Presented in the Board’s informational packets was a memo from Garry Atherton to the Board outlining the request as well as a letter from Paul Godin on behalf of Lely Center VT. Lely will be constructing an 8,000 square foot commercial building on land located between Mrs. Dulude’s home and the Parent Farm on Route 105.

 

The reason this is a non-standard request is that 1) the property is in the Town of Sheldon, and except for Mrs. Dulude’s residence, the Village of Enosburg Falls Water Department does not provide water service to the Town of Sheldon. 2) the property in question used to have water supplied to it from the Village of Enosburg Falls through a privately owned line that runs down Orchard St., to Sticks and Stuff, over to Mrs. Dulude’s residence and then on to the property that Lely has purchased.

 

Garry Atherton advised that the line past Mrs. Dulude’s residence to the Parent Farm was disconnected several years ago due to issues with potential cross contamination.

 

There was discussion between the Board, Garry, Jonathan and Mr. Godin in reference to the project and potential liabilities the Village could be exposed to should the Board choose to grant the allocation. Walter Scott asked what authority the Village would have over a privately owned line. Jonathan advised that the Village would be providing the allocation; however, permission would have to be granted by the owner of the private line. Paul Godin advised that he is in the process of obtaining a letter from Sticks & Stuff.

 

Mike Manahan asked if the Town of Sheldon could somehow get involved in this water issue? Jonathan said no.

 

Amy asked if the business going in would be one that uses a lot of water. Paul advised that business offices of Lely would be in the building. Amy asked what happens when the business is sold to someone else who requires more water? Would the Village be responsible for providing that additional allocation? Jonathan said no, but there would be concerns about a 1” line providing more water to the location.

 

Walter said he heard that the lot could be further subdivided. Could other people come forward and request allocations from the Village? Jonathan informed the Board that yes, it could be possible, but any decision would be up to the Board.

 

Paul Godin asked why there would be an issue providing the water to the property? Jonathan informed Paul that there are several issues to discuss including providing water through a private line, expanding water services into another municipality and the possibility of servicing multiple entities on a line the Village doesn’t control.

 

Amy asked what could be the potential liability to the Village. Garry informed the Board that the Village would be responsible for water quality to the tap. If something happened to that private line, the Village could be liable for the water quality regardless of the private ownership of the line.

 

There was further discussion regarding the potential for future allocation requests and the denial thereof. Walter pointed out that the Board was asked last year if they would be willing to provide water for projects outside of the Village; the request was denied. Garry’s concern is in setting a precedent for future subdivision.

 

Mike suggested that any decision be tabled and brought up again at a future meeting.

 

3.     Water, Wastewater Allocation Request 424 Water Tower Road

The Board was presented with a memo from Garry in reference to a water and wastewater allocation for a property located at 424 Water Tower Road. Garry informed the Board that the Water & Wastewater Departments would be able to handle the capacity of this request and that he recommended approval.

 

Water Scott made the motion to approve the water and wastewater allocation request at 424 Water Tower Road. Guy Breault seconded. Unanimous.

 

4.     Hydro Engineering Study Discussion

Jonathan put this topic on the agenda for the purpose of following up on the study. Jonathan said he would like to ask John Lavigne from H.L. Turner Group to come back before the Board to allow the Board to ask questions of the study and to perhaps prioritize the scope of work to be performed. Jonathan asked the Board if they had any questions for John Lavigne? There was discussion about the heaters and rollers for the gates, when work can begin, and in what order. Jonathan found it interesting that Turner Group included in their study a rough estimate for a natural gas generator to replace an off line diesel generator. This was not expected.

 

The Board agreed that they would like to see John Lavigne around the 2nd Trustee Meeting in March.

 

5.     Town and Village Planning and Zoning Departments

Jonathan presented the Board with a memo outlining the previous discussions the Board has had in reference to the Village of Enosburg Falls Trustees and the Town of Enosburgh  Selectboard appointing members to a new Planning Commission and Development Review Board (DRB). Once the appointments had been made, the Planning Commission would make recommendations on hiring a new Zoning Administrator position.

 

Jonathan was informed that the Town of Enosburgh Selectboard has already appointed 4 out of 9 members to a new Planning Commission. There are 5 positions left that the Trustees can appoint if they like.

Walter pointed out that at their original meeting, it was determined that the existing members were interested in retaining their positions.

 

It was the consensus of the Board for Jonathan to approach Ron Duso for the Village Planning Commission to recommend members. Then the Board of Trustees could make contact with the Town of Enosburgh Selectboard to discuss recommendations for a Zoning Administrator.

 

Jonathan advised he would make contact with Ron Duso to obtain the 5 nominations for the Planning Committee and to discuss possible DRB nominations.

 

6.     VPPSA Legislative Committee

Jonathan provided the Board with a copy of his Legislative Committee Report for VPPSA. Outlined within the report was an update on the net metering legislation. It appears the legislature will not be entertaining the alternate proposal that VPPSA provided; it is likely that the net metering cap will be raised to 15% until 2017 when the State will have a more comprehensive set of guidelines.

 

The Legislative Committee is working toward the elimination of the section 2924 voting requirement. This requirement has forced public vote on major projects, to include the recently approved Massachusetts Solar Project and a landfill project.

 

The Committee is also following a couple of bills that have to do with energy facility sitting. These bills contain language pertaining to changes in permitting processes, such as the construction of new facilities undergoing potential ACT 250 processes and/or review by local boards such as Planning Commissions and DRB’s.

 

7.     Manager’s Report

> VTrans/Master Lease Agreement: In 2012 VTrans Division of Railroad Management approached the Village in reference to fees for electric, water and wastewater utilities crossings along the MVRT. This issue has come up again and Jonathan and Garry will meet with VTrans on the 19th to discuss the matter.

> FEMA Briefing: FEMA arrived and distributed forms that all applicants will need to fill out regarding the 2013 Ice Storm to be considered for funding. Once complete, FEMA will assign a staff member to work with the Village through the FEMA program. The net invoices to date for the 2013 Ice Storm have reached $635,944.23 and there continue to be expenses incurred as storm damage continues to be located.

> Moderator Inquiry: Jonathan clarified with VLCT what should occur if a Moderator fails to report to a meeting as required. Should this happen in the future, a Trustee would call the meeting to order, explain the absence of the Moderator and preside over the meeting until a temporary moderator is chosen.

> Zoning Land Use and Development (Bylaws) Hearing Date (aka: Zoning Bylaws): The Board was provided a copy of the draft Zoning Land Use and Development Regulations. The next step in the process is to call a public hearing to discuss the regulations and to adopt those regulations if approved by the Trustees. There is a minimum 15 day newspaper advertisement requirement for this public hearing. It was the consensus of the Board to schedule this meeting for the same date as the Trustee Meeting following Village Annual Meeting; posted for 6:30 pm., after which the organizational meeting would begin. Jonathan will schedule the meeting with Turner Group for the first meeting in April.

 

8.     Other Business

Guy Breault asked the Board to continue discussions on the request by Paul Godin for water allocations. No action was taken as a result of these discussions. This item will be on the Board’s next regular meeting agenda.

 

9.     Executive Session: Legal

Walter Scott made the motion for the Board to exit its regular meeting and enter into Executive Session for the purposes of discussing legal issues. Guy Breault seconded. The Board entered Executive Session at 8:33 pm.  

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

                       

Amy Harrness made a motion to re-enter the Board’s Regular Meeting. Seconded by Guy Breault. Unanimous. The Board re-entered its Regular Meeting at 9:15pm. There was no action taken as a result of Executive Session.

 

10.  Adjourn

There being no other business to come before the Board at this time, Amy Harrness made a motion to adjourn. Seconded by Guy Breault. Unanimous. The Board adjourned the meeting at 9:15pm.

 

Respectfully Submitted,

 

 

Jonathan Elwell, Village Manager

 

 

 

 

 

 

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

February 11, 2014

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Walter Scott, Amy Harrness

Staff – Jonathan Elwell, Garry Atherton, Kristy Lynch

Guest – Paul Godin

 

Meeting called to order by Chair, Michael Manahan at 6:32 p.m.

 

1.     Review/Approval Minutes Regular Meeting January 28, 2014

Walter Scott made the motion to approve the minutes from the January 28, 2014 meeting as written. Seconded by Amy Harrness. Unanimous.

 

2.     Water Allocation Request Route 105 Sheldon, Paul Godin

Jonathan informed the Board of a non-standard water allocation request from Paul Godin for property on Route 105 in the Town of Sheldon. Presented in the Board’s informational packets was a memo from Garry Atherton to the Board outlining the request as well as a letter from Paul Godin on behalf of Lely Center VT. Lely will be constructing an 8,000 square foot commercial building on land located between Mrs. Dulude’s home and the Parent Farm on Route 105.

 

The reason this is a non-standard request is that 1) the property is in the Town of Sheldon, and except for Mrs. Dulude’s residence, the Village of Enosburg Falls Water Department does not provide water service to the Town of Sheldon. 2) the property in question used to have water supplied to it from the Village of Enosburg Falls through a privately owned line that runs down Orchard St., to Sticks and Stuff, over to Mrs. Dulude’s residence and then on to the property that Lely has purchased.

 

Garry Atherton advised that the line past Mrs. Dulude’s residence to the Parent Farm was disconnected several years ago due to issues with potential cross contamination.

 

There was discussion between the Board, Garry, Jonathan and Mr. Godin in reference to the project and potential liabilities the Village could be exposed to should the Board choose to grant the allocation. Walter Scott asked what authority the Village would have over a privately owned line. Jonathan advised that the Village would be providing the allocation; however, permission would have to be granted by the owner of the private line. Paul Godin advised that he is in the process of obtaining a letter from Sticks & Stuff.

 

Mike Manahan asked if the Town of Sheldon could somehow get involved in this water issue? Jonathan said no.

 

Amy asked if the business going in would be one that uses a lot of water. Paul advised that business offices of Lely would be in the building. Amy asked what happens when the business is sold to someone else who requires more water? Would the Village be responsible for providing that additional allocation? Jonathan said no, but there would be concerns about a 1” line providing more water to the location.

 

Walter said he heard that the lot could be further subdivided. Could other people come forward and request allocations from the Village? Jonathan informed the Board that yes, it could be possible, but any decision would be up to the Board.

 

Paul Godin asked why there would be an issue providing the water to the property? Jonathan informed Paul that there are several issues to discuss including providing water through a private line, expanding water services into another municipality and the possibility of servicing multiple entities on a line the Village doesn’t control.

 

Amy asked what could be the potential liability to the Village. Garry informed the Board that the Village would be responsible for water quality to the tap. If something happened to that private line, the Village could be liable for the water quality regardless of the private ownership of the line.

 

There was further discussion regarding the potential for future allocation requests and the denial thereof. Walter pointed out that the Board was asked last year if they would be willing to provide water for projects outside of the Village; the request was denied. Garry’s concern is in setting a precedent for future subdivision.

 

Mike suggested that any decision be tabled and brought up again at a future meeting.

 

3.     Water, Wastewater Allocation Request 424 Water Tower Road

The Board was presented with a memo from Garry in reference to a water and wastewater allocation for a property located at 424 Water Tower Road. Garry informed the Board that the Water & Wastewater Departments would be able to handle the capacity of this request and that he recommended approval.

 

Water Scott made the motion to approve the water and wastewater allocation request at 424 Water Tower Road. Guy Breault seconded. Unanimous.

 

4.     Hydro Engineering Study Discussion

Jonathan put this topic on the agenda for the purpose of following up on the study. Jonathan said he would like to ask John Lavigne from H.L. Turner Group to come back before the Board to allow the Board to ask questions of the study and to perhaps prioritize the scope of work to be performed. Jonathan asked the Board if they had any questions for John Lavigne? There was discussion about the heaters and rollers for the gates, when work can begin, and in what order. Jonathan found it interesting that Turner Group included in their study a rough estimate for a natural gas generator to replace an off line diesel generator. This was not expected.

 

The Board agreed that they would like to see John Lavigne around the 2nd Trustee Meeting in March.

 

5.     Town and Village Planning and Zoning Departments

Jonathan presented the Board with a memo outlining the previous discussions the Board has had in reference to the Village of Enosburg Falls Trustees and the Town of Enosburgh  Selectboard appointing members to a new Planning Commission and Development Review Board (DRB). Once the appointments had been made, the Planning Commission would make recommendations on hiring a new Zoning Administrator position.

 

Jonathan was informed that the Town of Enosburgh Selectboard has already appointed 4 out of 9 members to a new Planning Commission. There are 5 positions left that the Trustees can appoint if they like.

Walter pointed out that at their original meeting, it was determined that the existing members were interested in retaining their positions.

 

It was the consensus of the Board for Jonathan to approach Ron Duso for the Village Planning Commission to recommend members. Then the Board of Trustees could make contact with the Town of Enosburgh Selectboard to discuss recommendations for a Zoning Administrator.

 

Jonathan advised he would make contact with Ron Duso to obtain the 5 nominations for the Planning Committee and to discuss possible DRB nominations.

 

6.     VPPSA Legislative Committee

Jonathan provided the Board with a copy of his Legislative Committee Report for VPPSA. Outlined within the report was an update on the net metering legislation. It appears the legislature will not be entertaining the alternate proposal that VPPSA provided; it is likely that the net metering cap will be raised to 15% until 2017 when the State will have a more comprehensive set of guidelines.

 

The Legislative Committee is working toward the elimination of the section 2924 voting requirement. This requirement has forced public vote on major projects, to include the recently approved Massachusetts Solar Project and a landfill project.

 

The Committee is also following a couple of bills that have to do with energy facility sitting. These bills contain language pertaining to changes in permitting processes, such as the construction of new facilities undergoing potential ACT 250 processes and/or review by local boards such as Planning Commissions and DRB’s.

 

7.     Manager’s Report

> VTrans/Master Lease Agreement: In 2012 VTrans Division of Railroad Management approached the Village in reference to fees for electric, water and wastewater utilities crossings along the MVRT. This issue has come up again and Jonathan and Garry will meet with VTrans on the 19th to discuss the matter.

> FEMA Briefing: FEMA arrived and distributed forms that all applicants will need to fill out regarding the 2013 Ice Storm to be considered for funding. Once complete, FEMA will assign a staff member to work with the Village through the FEMA program. The net invoices to date for the 2013 Ice Storm have reached $635,944.23 and there continue to be expenses incurred as storm damage continues to be located.

> Moderator Inquiry: Jonathan clarified with VLCT what should occur if a Moderator fails to report to a meeting as required. Should this happen in the future, a Trustee would call the meeting to order, explain the absence of the Moderator and preside over the meeting until a temporary moderator is chosen.

> Zoning Land Use and Development (Bylaws) Hearing Date (aka: Zoning Bylaws): The Board was provided a copy of the draft Zoning Land Use and Development Regulations. The next step in the process is to call a public hearing to discuss the regulations and to adopt those regulations if approved by the Trustees. There is a minimum 15 day newspaper advertisement requirement for this public hearing. It was the consensus of the Board to schedule this meeting for the same date as the Trustee Meeting following Village Annual Meeting; posted for 6:30 pm., after which the organizational meeting would begin. Jonathan will schedule the meeting with Turner Group for the first meeting in April.

 

8.     Other Business

Guy Breault asked the Board to continue discussions on the request by Paul Godin for water allocations. No action was taken as a result of these discussions. This item will be on the Board’s next regular meeting agenda.

 

9.     Executive Session: Legal

Walter Scott made the motion for the Board to exit its regular meeting and enter into Executive Session for the purposes of discussing legal issues. Guy Breault seconded. The Board entered Executive Session at 8:33 pm.  

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

                       

Amy Harrness made a motion to re-enter the Board’s Regular Meeting. Seconded by Guy Breault. Unanimous. The Board re-entered its R

 

 

 



VILLAGE OF ENOSBURG FALLS

Special Budget Meeting

February 4, 2014

Present:            Trustees – Michael Manahan (Chair), Jesse Woods, Guy Breault, Walter Scott

Staff – Garry Atherton, Ken Laplant, Caroline Marcy, Jonathan Elwell, Kristy Lynch

 

Meeting was called to order by Michael Manahan at 6:32 pm.

 

1.     Budget Discussion:

 

Jonathan presented to the Board a memo outlining the present status of the budget discussions.

 

There are issues still pending with the General Fund and with the Electric Department.

 

Caroline provided the Board with the latest copy of the proposed budget. She advised there is an improvement in the tax rate with this latest proposal. The latest proposal indicates a 2.73% decrease in the General Fund Budget. Caroline explained that the budget was reduced after speaking with Garry and Ken about proposed projects. Some proposed projects were budgeted for 12 months; however, only approximately 6 months of the project would be expended in this fiscal year. This is due to the time it takes to receive the specifications of a project, put those projects out to bid and award the projects.  

 

2.     Budget Discussion: General Fund

 

Caroline informed the Board that she had heard from Vermont Gas on the furnace replacement. VT Gas offers a commercial interest free program, where for 36 months VT Gas buys down the interest to zero percent. If the furnace is financed for a longer period of time, VT Gas will buy down the interest to between 2 and 4 percent. Or, VT Gas will offer a $400 rebate on the purchase of a high efficiency gas furnace.

 

Caroline was informed by the Board that the rebate would be a better option for the Village. The Village would be able to reduce the furnace line item in the budget by $400.00.

 

There was a consensus amongst the Board to choose the $400.00 rebate from VT Gas, thus reducing the budget by that amount.

 

Jonathan presented the Board with a letter from the Town of Enosburgh requesting that 100% of all traffic violation funds generated by law enforcement activities be given to Enosburgh Town since Enosburg Town now pays for all of the law enforcement services provided to Enosburg Town and the Village of Enosburg Falls.

 

Jonathan advised that, should the Board agree to this proposal, the General Fund revenues would decrease by $3,000.00 which is the amount listed as anticipated revenue. That decrease would need to be made up in the tax rate.

 

The Board discussed the issue.

 

Guy Breault made the motion that the Village of Enosburg accept the proposal made by the Town of Enosburgh – with a request that those traffic fine funds appear in the General Fund of the Town of Enosburgh’s budget. Jesse Woods seconded. Unanimous.

 

 

In regards to the proposed purchase of the dump truck, Garry and Ken advised they have researched who the purchase of that truck could go through. There are only 2 International dealers and of those 2, Clark’s Truck Center has the State bid. Pending the March vote, Ken and Garry would like to have the truck as soon as possible. To this end, Clark’s Truck Center is willing to take an order now for the dump truck in order to begin building the truck. Garry has an agreement from Clark’s that, should the truck vote not be approved, Clark’s will simply add the ordered dump truck to their inventory with no liability and/or obligation to the Village of Enosburg.

 

Jonathan advised that, should the Board agree with the early order, the Board would have to vote to override the Village’s procurement policy which states that any purchase over $5,000.00 needs to go to bid.

 

Garry said that, should the Village choose to put the truck to bid, the State discount of $5,500.00 will no longer be a consideration and the truck could ultimately cost more.

 

Walter Scott made the motion to override the Village’s procurement policy and begin the order with Clark’s Trucking and also that Jonathan Elwell has the authority to sign the purchase agreement with Clark’s Trucking. Guy Breault seconded. Unanimous.

 

Jonathan asked the Board if they were considering a sidewalk project on Pleasant Street for this budget year? The funds as budgeted are for a sidewalk project on Pearl Street to take place during the State’s repaving project. If the Board chooses, they could add another $5,000.00 to the sidewalk appropriation and consider a Pleasant Street project. After discussion among the Board, there was a consensus to keep the sidewalk appropriation at its current budget of $25,000.00 and to forego a Pleasant Street sidewalk project this year.

 

There was a re-cap of the activity change to the General Fund. A net increase of $2.600.00 will be added to the General Fund Budget which is comprised of a $3,000.00 decrease in fine revenues and a credit of $400.00 for the VT Gas furnace rebate. This brings the tax rate to approximately $.51 which is still approximately a 2% decrease from the 2013 budget.

 

 

3.     Budget Discussion: Electric Department

 

Financing the purchase of the pick-up truck would cause a Section 108 filing with the Public Service Board which could potentially cause delays and non-approval from the PSB. Jonathan asked the Board if they would consider not financing the purchase of the pick-up truck in order to avoid a Section 108 filing. Budgeting the purchase would leave the Electric Department budget approximately $7,000.00 in the red. The Board could offset the purchase of the pick-up truck by removing the Bridge of Flowers & Light project for this year and attributing those funds towards the purchase. This would leave a net profit of $38,489.00 in the Electric Department. The Board could also consider financing the 2013 Transco stock purchase, which was built into the budget. Walter asked Jonathan what he considered to be the best option. It was Jonathan’s opinion that the Bridge of Flowers & Light project should be postponed to use the balance of this existing line item for a $38,489.00 surplus in revenues.

 

There was a consensus among the Board to change the Electric Department budget, removing the Bridge of Flowers & Light project and make a cash purchase of the pick-up truck. Jonathan added that this will then remove a proposed Article for the approval of a 5 year loan for the purchase of the truck.

 

Jonathan asked the Board if they would like to consider increasing the payment in lieu of taxes that the Electric Department makes to the Village. The payment amount of $15,000.00 is in place. If the Board increases the amount by $5,000.00 this would increase the Electric Department expense and in turn would increase the revenue in the General Fund, taking about ½ cent off the tax rate this year.

 

Caroline pointed out that the tax rate for this year is already a decrease from 2013 and perhaps this option should be explored next year when the General Fund is likely to be impacted by the conclusion of projects started this year. This could lessen the impact to the tax rate next year.

 

The Board reached a consensus that an increase to the payment in lieu of taxes should be explored during next years’ budget discussions.

 

4.     Other Information:

 

Jonathan informed the Board that President Obama signed the FEMA Relief Package and that due to the ice storm, the service areas of the Electric Department have been designated as disaster areas. The process starts on Thursday and FEMA will be at the Emergency Services Building to give a presentation to potential awardees. The Village will be able to obtain information, forms and documents.

 

Guy Breault initiated a discussion regarding the Hydro Plant Study and what projects contained within that study should be made a priority. Guy stressed that he would like all members of the plant to provide input on what they believe should and could be done.

 

Jonathan provided the Board information for the Annual Meeting to include the latest draft of the warning, in which Article 10 (loan for truck purchase) will be removed. There will be 16 articles on the warning.

 

Jonathan also provided a copy of the Notice of the Annual Meeting which will be in the papers this weekend. Because one of the items is up for Australian Ballot (paving project on Water Tower Road), 2 informational meetings on the project will need to be held before the Annual Meeting. Those informational meetings will be held on March 6th and March 10th, both at 6:30 pm at the Emergency Services Building.

 

Also provided to the Board was a copy of the Sample Ballot containing the Water Tower Road project, plus the election of the Trustee Positions currently held by Walter Scott, Guy Breault & Amy Harrness. There is no Moderator listed on the Ballot, however Pay Hayes has expressed an interest as being a write-in vote.

 

Jonathan presented the Board with a final copy of the Village Trustee Annual Report. There being no changes to be made, the Board Members present signed the report.

 

 

 

 

5.     Adjourn

 

There being no further comments or questions; the meeting was adjourned at 8:10 pm.

 

 

 

Respectfully Submitted,

 

 

 

 

Kristy Lynch, Minute Taker

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

January 28, 2014

Present: Trustees – Michael Manahan, Jesse Woods, Guy Breault, Amy Harrness, Walter Scott

Staff – Jonathan Elwell, Caroline Marcy, Garry Atherton, Ken Laplant, Darlene Marrier, Ron          Duso

Guests – John Lavigne, Catherine Dimitruk, Anthony Nichols, Kim Nichols

 

 

 

Michael Manahan, Chair called the meeting to order at 6:35pm.

 

1.       Minutes Special Meeting December 17, 2013, Special Meeting January 7, 2014, January 14, 2014 – Guy Breault made a motion to approve all three sets of minutes as written. Seconded by Jesse Woods. Unanimous.

 

2.       Hydro Facility Engineering Study – John Lavigne from Turner Group was present to distribute and discuss the Hydro Engineering Study commissioned by the Board of Trustees last year. John reported that this report is intended to look at issues with the hydro facility 20 – 30 years out, and that the Village should also be thinking about their FERC license renewal which will be due in 2023. Some recommendations in the report are things that can be done relatively quickly, such as installing new gate heaters and rollers, while other recommendations are perhaps a few years out and will be much more expensive. Turner Group understands that they need to get feedback from the Board of Trustees before the report is truly complete.

 

John went through the major highlights of the report and its recommendations which included replacing turbines with 5-blade propellers, purchasing spare turbines and gear-boxes, replacing the wooden walkway, and overhauling the generator and exciter in Plant#1. At the conclusion of the discussion, the Trustees thanked John Lavigne for his presentation. The Village will be in touch with Turner Group for more feedback once people have had some time to review the study more thoroughly.

 

3.       Planning and Zoning Merger Discussion – Jon Elwell directed the Board to information in their packets regarding the last Joint Meeting between the Selectboard and Trustees on merging the Planning and Zoning Departments. The date was August 14, 2012. It appeared to Jon that the Boards had agreed to merge the Planning Commissions and Development Review Boards, but stopped short of actually merging the departments – meaning there would still be a Zoning Administrator position for each municipality. Walter Scott shared some minutes from Trustee meetings prior to 2012 which indicated that the Trustees had voted to approve moving forward with merging both departments.

 

There was discussion about where the Trustees believed the two municipalities where at this point in their discussions. The issue of who would supervise a new Zoning Administrator position was raised as had been in August 2012. Catherine Dimitruk, Executive Director of the Northwest Regional Planning Commission suggested that the two Planning Commissions come back to both the Selectboard and the Trustees at a future joint meeting with recommendations for nominating members to the new Planning Commission, and Development Review Board. After the Boards are appointed, the Selectboard and Trustees could then instruct the new Planning Commission to come up with a plan to hire a new Zoning Administrator position. There was consensus from the Trustees that this was agreeable.

 

Ron Duso suggested to the Trustees that the Planning Commission could consider new Zoning By-laws regarding the D&D lawsuit against the Village of Enosburg Falls if the Trustees wished the Planning Commission to do this. Jon Elwell cautioned this should be discussed in executive session as it is still active litigation if the Trustees wanted to discuss this. There was a consensus to continue with the meeting agenda.

 

4.       2014 Budget Discussions – The Manager distributed a synopsis of items for discussion in the existing 2014 draft budget. All agree the Water and Wastewater budgets are approved. The synopsis items are intended to show outstanding issues of concern or that need more discussion, and were centered around the General Fund and Electric Department. From these discussions, it was determined that the Conference Facility Project would stay in the budget, and that Garry Atherton would research whether Vermont Gas has a financing program for a furnace replacement that would allow for the costs to be spread over multiple years. Other items were reviewed, but it was the consensus a decision would wait until the next Board meeting regarding those items.

 

5.       Route 105/108 Paving Project and State Finance and Maintenance Agreement – A copy of the State of Vermont’s Finance and Maintenance Agreement for the 105/108 Project was provided to the Board of Trustees. Jon Elwell reported he did not find all parts of the agreement to be in favor of the municipality. He had spoken with state officials about specifics in the agreement, and was basically told if the Village wanted the state to do the project, we had to sign the agreement. There was a short discussion about the State’s offer to give 125 tons of cold plane grindings from the 105/108 Project. The grindings could be used by the Village for the Water Tower Road Paving Project, and could be stored at the Village Public Works Garage property. There was a consensus that the Village should take the grindings. Walter Scott made a motion to approve the Finance and Maintenance Agreement. Seconded by Amy Harrness. Unanimous.

 

6.       Other Business – Michael Manahan asked if the Board could move to Other Business and then Executive Session as to not keep guests waiting any longer than necessary. There was agreement from the Board to change the order of the agenda. Caroline Marcy presented the Board with the line of credit forms for the Board to sign regarding the Electric Department. This had been previously approved by the Board of Trustees – she just needed their signatures to activate the $750,000.00 line of credit with People’s Trust Bank. The documents were distributed and signed by the Board.

 

7.       Executive Session – Legal – Walter Scott made a motion to go into executive session for the purpose of discussing a legal item. Seconded by Amy Harrness. Unanimous. The Board entered executive session at 9:25pm. Anthony and Kim Nichols remained in executive session, and left the meeting at approximately 10:00pm.

 

Walter Scott made a motion to re-enter the regular meeting of the Board of Trustees. Seconded by Jesse Woods. Unanimous. The Board re-entered their regular meeting at 10:15pm. There was no action taken as a result of executive session.

 

8.       2013 Road and Bridge Standards – Jon Elwell directed the Board to material on the new 2013 Vtrans Road and Bridge Standards. Staff recommends adopting these new standards. A motion was made by Guy Breault to adopt the 2013 Vtrans Road and Bridge Standards. Seconded by Walter Scott. Unanimous.

 

9.       State Highway Mileage Certification – A motion was made by Walter Scott to approve the new highway mileage certification to the State of Vermont. Seconded by Guy Breault. Unanimous.

 

10.   SQRP Report – The Board was directed to the written report in their packets. There were no questions from the Board of Trustees regarding the report as presented.

 

11.   Manager’s Report – Jon reported on the 2013 Ice Strom damages now being estimated at $625,000.00 with more actual invoices having been received. This compared with about $647,000.00 a week ago. Still waiting to hear on official approval of disaster declaration for Vermont.

 

In addition,  Jon informed the Board that the Wastewater Treatment Facility has been hooked-up to VT Gas service, and the Conference Facility is supposed to be hooked-up January 31st. The Town of Enosburgh may ask the Trustees to allow all traffic fines in the community to be directed to the Town of Enosburgh because the Town is now paying 100% of the law enforcement contracts. Lastly, Jon reminded the Board elected official petitions are due to the Village Clerk by 4:00pm, February 3rd.

 

12.   Adjourn – There being no other business to come before the Board, Guy Breault made a motion to adjourn. Seconded by Jesse Woods. Unanimous. The meeting adjourned at 10:25pm.

 

Respectfully Submitted,

 

 

 

 

Jonathan Elwell

Village Manager

 

 

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Special Budget Meeting

January 7, 2014

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Jesse Woods, Amy Harrness

Staff – Garry Atherton, Greg Clark, Ken Laplant, Caroline Marcy, Jonathan Elwell,

Kristy Lynch

 

Meeting was called to order by Michael Manahan at 6:31 pm.

 

1.     Budget Discussion: Electric Department

 

The Board had been presented with a preliminary budget last week. Caroline Marcy and Jonathan Elwell presented the Board with an Electric Department Budget Revision & Disclaimer. Changes to the proposed budget had been made due to new information received from VPPSA. Caroline advised that changes have been made to the VPPSA Power Supply Budget and to insurance as well.

 

Jonathan advised the Board that, in order to compensate for the VPPSA increase, planned project savings for Diesel #1 Brownfields project have been zeroed out.

 

Jonathan also informed the Board that the proposed budget does not include any costs associated with the recent ice storm since monetary decisions from FEMA and the State are pending. Also, there were no budgeted funds toward any resulting project of the Hydro Study.

 

Greg Clark informed the Board that the pick-up truck initially slated for replacement in the Capital Plan of 2015 may need to be replaced sooner due to repair costs on the 10 year old truck. $6,000.00 in repairs have already been made on the truck and the cost of repairing the truck will soon become more than its value. For this reason, replacing the pick-up is in the 2014 Preliminary Budget.

 

Amy inquired if the Department is concerned that there are no repairs to the hydro plant budgeted? Greg and Jonathan replied that repairs are budgeted; however, potential improvements as outlined in the Hydro Study may not start immediately. Jonathan clarified that the scope of the study is to determine what steps can be taken to improve the Hydro Facility getting it ready for another 20 years of use.

 

Jesse asked if there is anything planned in reference to clearing additional lines to prevent or lessen the impact of damage from another storm. Greg advised that there are budgeted funds that can be used. Also, FEMA does have a clean-up stage in their process.

 

There being no further questions, the Board will review the proposed budget.

 

2.     Budget Discussion: Department of Public Works (as part of the General Fund)

 

Jonathan informed the Board that there is a decrease in the General Fund due to the Village no longer carrying the Law Enforcement budget, which will now be paid for by the Town of Enosburgh. For this reason, the Board needs to remember that although the budget draft, as presented, shows about a half cent decrease, if one accounts for the elimination of the Law Enforcement expense, the draft actually represents a large increase over 2013’s budget.

 

Jonathan made note that there are no funds budgeted for any road projects; however, there are estimates provided for repairs to Water Tower Road. Also, renovations to the Conference Facility are included in all related department’s budgets.

 

The increases under the DPW project are attributed to rubbish (Jim Burns), backhoe repairs, the replacement of the 2002 International Dump Truck, and the cost to replace  furnaces at the DPW garage with new, more efficient, natural gas models.

 

Caroline pointed out that if the dump truck replacement is not approved, the budget for repairs will change from $2,000.00 to $10,000.00 to accommodate any needed repairs.

 

Jesse asked if the repairs to Water Tower Road would be for the entire length. Garry advised yes.

 

Garry also advised that repairs to Hayes Farm Road and Duffy Hill Road would come from the paving budget.

 

Jonathan asked the Board if they wanted to enter into discussions about road projects.

 

Jesse said that he believes that the Water Tower Road project will be have public support. He has been approached by voters regularly about the road condition. Garry advised that the project includes culvert replacement and will be a complete re-build of the roadway. While the estimate provided is from a year ago, he is comfortable with those numbers for budgetary purposes. Garry does have calls placed to Pike Industries and F.W. Whitcomb.

 

Jonathan informed the Board that, should they want to present the approximate $324,000.00 Water Tower Road project before the voters, the estimated interest rate would be at 2.75% for a 15 year term. This would add $.0281 to the tax rate over the next 15 years. There was discussion on the feasibility of lowering the term of the loan to more closely match the life expectancy of the road. This would, in turn, increase the tax rate for a shorter period of time.

 

Jesse and Guy agreed that the Water Tower Road project appears to be a good project. Jonathan asked the Board if they would like to see a budget with the Water Tower Road project added. The Board agreed. Garry advised he would firm up his budget numbers and return to the Board with the updated budget.

 

There being no further discussions, the Board will review the budget.

 

3.     Budget Discussion: Water Department

 

Jonathan informed the Board that the Water Department plans to work on the Pearl Street water project in the coming year during the period when the State of VT will be performing their VT RT 105 & VT RT 108 paving projects. Garry advised that this project will add fire flow to the area, increase quality of the service and provide for water segregation areas. Another project will be to clean Well #2.

 

There being no further discussions, the Board will review the budget.

 

 

 

4.     Adjourn

 

There being no further comments or questions; the meeting was adjourned at 8:48 pm.

 

 

 

Respectfully Submitted,

 

 

 

 

Kristy Lynch, Minute Taker

 

 

 

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

January 14, 2014

 

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Walter Scott, Amy Harrness, Jesse Woods

Staff – Jonathan Elwell, Caroline Marcy, Rodney Allen, Brian Ovitt, Kristy Lynch

 

Meeting called to order by Chair, Michael Manahan at 6:30 p.m.

 

1.     Review/Approval Minutes Regular Meeting December 10, 2013

Guy Breault made the motion to approve the minutes from the December 10, 2013 meeting as written. Seconded by Amy Harrness. Unanimous.

 

            Review/Approval Minutes Special Meeting January 3, 2014

Amy Harrness did not approve the minutes of the special meeting on January 3, 2014. She advised that, besides spelling and grammatical correction, actual content of the minutes she provided had been changed.

Jonathan apologized, believing that he had corrected only spelling and formatting. He had re-typed the minutes so that there would be an electronic copy as only a hard copy had been given to him. Amy said she would send Jonathan an electronic copy of her original minutes, with the spelling corrections, for approval.

Guy Breault made the motion to approve the original minutes submitted by Amy Harrness, with spelling corrections. Seconded by Walter Scott. Unanimous.

 

 

2.     2014 Budget Discussions

A.    Wastewater Department: There was discussion about the proposed Wastewater Department Budget. Acknowledging there is a deficit in the budget, Jonathan proposed that the deficit would be made up using available operating funds cash in order to not raise the rates. There was discussion between the Board, Rodney and Brian in reference to Franklin Foods. The budget for Franklin Foods is an estimate only as the actual numbers will not be known until the financial close of the books. Rodney advised that the estimated increase to Franklin Foods will not be a lot; possibly in the area of around $22,000.00. Guy Breault asked if Franklin Foods was aware of the increase. Brian advised that Franklin Foods knows there will be an increase, just not how much at this time. Jonathan reiterated that the numbers in the budget are not official, but estimates. He also advised that he contacts Franklin Foods every year with their new wastewater rate, and will keep them apprised of the situation. Caroline informed the Board that the insurance rates had come in and that the property insurance will remain the same and the liability insurance is about $700.00 less. Guy Breault asked if there would be no upgrades. Rodney informed the Board that any projects would be completed through budgeted funds. There is a project planned to replace a line behind the car wash. There was discussion about operating capacity, sludge and phosphorus. Mike Manahan commented that there does not seem to be a lot of change in the budget. The Board will take the proposed budget under advisement.

B.    Planning & Zoning Department: Darlene Marrier was absent. Jonathan and the Board reviewed the budget as proposed. Amy inquired to the budgeting of a zoning administrator even though there are plans in the works to merge the Planning & DRB Boards. Jonathan advised that it is his understanding that there was not a vote to merge the departments, only the Boards. Walter Scott advised that he believed there was a decision to have only one Zoning Administrator. Jonathan advised that he reviewed the minutes from the August 2012 Joint Meeting. He did see where both Boards moved to merge Planning and DRB; however, not the departments. There will need to be further clarification on this matter. Jonathan suggested that at the next regular meeting on January 28th, perhaps Ron Duso and Catherine Dimitruk could attend to solidify what happened at the August 2012 meeting.  In any case, a merger could still happen if that is what both Boards want. A motion would just have to be made and passed by both Boards to do that if that is what they would like, and it is determined this did not happen at the August 2012 meeting. Jonathan informed the Board, in reference to the increases in the Zoning Budget, most of the increase can be attributed to legal expense, which previously had appeared in the General Fund, but has been moved into an appropriate Zoning Budget line item.

C.    Finance Department/General Fund: Jonathan and Caroline informed the Board of no major increases or purchases needed this year and there was little change to the budget.

 

3.     Line of Credit

Caroline presented the Board with quotes for the $750,000.00 Line of Credit for the Electric Department. Peoples Trust, Community National and Merchant’s Bank all provided quotes with interest rates between 1.25% and 1.29%, each with differing requirements.

 

Amy Harrness moved that the Board enter into a Line of Credit with Peoples Trust Company for the amount of $750,000.00 with an interest rate of 1.25%. Walter Scott seconded. Unanimous.  

 

4.     Electric Department Hydro Engineering Study: H.L. Turner Group Inc.

Jonathan updated the Board on the status of the Hydro Study by H.L. Turner Group. John Lavigne advised Jonathan he was a little behind on the project due to personal issues and that he did not have additional information to provide to the Board at this time.  Jonathan would like to get a sense of whether H.L. Turner Group can make the 2nd deadline of January 20th. Once the study is received, the Board will need to review and provide feedback. Jonathan will check and see if Turner Group will be able to come back after the 20th to speak with the Board.

 

5.     Wastewater CSO Loan Amendment

The Board was advised that the original CSO Loan Agreement from DEC has been amended to begin on June 1, 2014 rather than the original start date of January 1, 2014.

 

Jesse Woods made the motion to accept the new loan repayment schedule of June 1, 2014. Seconded by Guy Breault. Unanimous.

 

6.     Budget Meeting Issues – Jonathan

Jonathan brought several items before the Board to discuss/clarify. He advised that the DRB does in fact have a meeting scheduled on 1/21. Does the Board want to schedule a Budget Meeting for another day that week or proceed with the meetings into February as scheduled?  Jonathan would like to review the Electric Department and the General Fund at least one more time. It was the consensus of the Board to continue with the Budget Meetings as scheduled, with the next meeting being on 1/28.

 

Jonathan presented the Board with a letter from resident, Jane Martell of 90 Champlain Street who requests that the Board consider Champlain Street as a paving project this year. It has never been considered a priority project in the past. Guy Breault suggested that perhaps Garry Atherton could look in to it.

 

 

 

7.     Manager’s Report

2013 Ice Storm: Jonathan updated the Board on the status of the ice storm. The Village has not heard from FEMA or the State yet regarding assistance, however, the process may take several weeks. McDonough Electric presented the Village with an invoice for their services in assisting the Village, which came in approximately $261,123.25 less than expected. Jonathan and Greg will be reviewing the invoice.

 

Jonathan presented the Board with a proposal that was brought up at the last EBA Meeting. It has been suggested that community groups like the EBA as well as Cold Hollow Forestry assist the Village in the clean-up of trees from the ice storm. There was discussion about liability and who would be available to handle the Village chipper. It was the consensus of the Board to pursue this proposal.

 

Proposed Legislation to Remove Muni Tax Exemption: Jonathan informed the Board that there is a draft bill being circulated to remove the tax exempt status on municipally owned electric utilities. While this may be a way of generating income for the State, ultimately the cost would be passed along to ratepayers.

 

Champlain Watershed State Stormwater Permitting Process: Jonathan informed the Board that the State is planning on implementing a new stormwater permitting process which would apply to municipalities within the Lake Champlain watershed. This has a potential to be significant as it may apply to new projects that have never had to apply for stormwater permits in the past as well as existing municipal roads.

 

2013 Annual Report Dedication: Jonathan asked for suggestions for a name for the dedication of the Annual Report. It was the consensus of the Board that Richard Roberge should be named.

 

8.     Other Business

There was no other business.  

 

9.     Executive Session

Walter Scott made the motion for the Board to exit its regular meeting and enter into Executive Session for the purposes of discussing a legal issue, negotiations in which premature public knowledge may compromise the position of the municipality, and a personnel issue. Guy Breault seconded. The Board entered Executive Session at 8:17 pm.  

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

                       

 

 

Guy Breault made a motion to come out of Executive Session. Seconded by Jesse Woods. Unanimous. The Board re-entered their regular meeting at 9:59pm. There was no action taken as a result of Executive Session.

 

10.  Adjourn

There being no further business to come before the Board at this time, Guy Breault made a motion to adjourn. Seconded by Jesse Woods. Unanimous. The Board adjourned the meeting at 10:00pm.

 

Respectfully Submitted,

 

 

 

Jonathan Elwell, Village Manager

 

 

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Special Budget Meeting

January 7, 2014

 

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Jesse Woods, Amy Harrness

Staff – Garry Atherton, Greg Clark, Ken Laplant, Caroline Marcy, Jonathan Elwell,

Kristy Lynch

 

Meeting was called to order by Michael Manahan at 6:31 pm.

 

1.     Budget Discussion: Electric Department

 

The Board had been presented with a preliminary budget last week. Caroline Marcy and Jonathan Elwell presented the Board with an Electric Department Budget Revision & Disclaimer. Changes to the proposed budget had been made due to new information received from VPPSA. Caroline advised that changes have been made to the VPPSA Power Supply Budget and to insurance as well.

 

Jonathan advised the Board that, in order to compensate for the VPPSA increase, planned project savings for Diesel #1 Brownfields project have been zeroed out.

 

Jonathan also informed the Board that the proposed budget does not include any costs associated with the recent ice storm since monetary decisions from FEMA and the State are pending. Also, there were no budgeted funds toward any resulting project of the Hydro Study.

 

Greg Clark informed the Board that the pick-up truck initially slated for replacement in the Capital Plan of 2015 may need to be replaced sooner due to repair costs on the 10 year old truck. $6,000.00 in repairs have already been made on the truck and the cost of repairing the truck will soon become more than its value. For this reason, replacing the pick-up is in the 2014 Preliminary Budget.

 

Amy inquired if the Department is concerned that there are no repairs to the hydro plant budgeted? Greg and Jonathan replied that repairs are budgeted; however, potential improvements as outlined in the Hydro Study may not start immediately. Jonathan clarified that the scope of the study is to determine what steps can be taken to improve the Hydro Facility getting it ready for another 20 years of use.

 

Jesse asked if there is anything planned in reference to clearing additional lines to prevent or lessen the impact of damage from another storm. Greg advised that there are budgeted funds that can be used. Also, FEMA does have a clean-up stage in their process.

 

There being no further questions, the Board will review the proposed budget.

 

2.     Budget Discussion: Department of Public Works (as part of the General Fund)

 

Jonathan informed the Board that there is a decrease in the General Fund due to the Village no longer carrying the Law Enforcement budget, which will now be paid for by the Town of Enosburgh. For this reason, the Board needs to remember that although the budget draft, as presented, shows about a half cent decrease, if one accounts for the elimination of the Law Enforcement expense, the draft actually represents a large increase over 2013’s budget.

 

Jonathan made note that there are no funds budgeted for any road projects; however, there are estimates provided for repairs to Water Tower Road. Also, renovations to the Conference Facility are included in all related department’s budgets.

 

The increases under the DPW project are attributed to rubbish (Jim Burns), backhoe repairs, the replacement of the 2002 International Dump Truck, and the cost to replace  furnaces at the DPW garage with new, more efficient, natural gas models.

 

Caroline pointed out that if the dump truck replacement is not approved, the budget for repairs will change from $2,000.00 to $10,000.00 to accommodate any needed repairs.

 

Jesse asked if the repairs to Water Tower Road would be for the entire length. Garry advised yes.

 

Garry also advised that repairs to Hayes Farm Road and Duffy Hill Road would come from the paving budget.

 

Jonathan asked the Board if they wanted to enter into discussions about road projects.

 

Jesse said that he believes that the Water Tower Road project will be have public support. He has been approached by voters regularly about the road condition. Garry advised that the project includes culvert replacement and will be a complete re-build of the roadway. While the estimate provided is from a year ago, he is comfortable with those numbers for budgetary purposes. Garry does have calls placed to Pike Industries and F.W. Whitcomb.

 

Jonathan informed the Board that, should they want to present the approximate $324,000.00 Water Tower Road project before the voters, the estimated interest rate would be at 2.75% for a 15 year term. This would add $.0281 to the tax rate over the next 15 years. There was discussion on the feasibility of lowering the term of the loan to more closely match the life expectancy of the road. This would, in turn, increase the tax rate for a shorter period of time.

 

Jesse and Guy agreed that the Water Tower Road project appears to be a good project. Jonathan asked the Board if they would like to see a budget with the Water Tower Road project added. The Board agreed. Garry advised he would firm up his budget numbers and return to the Board with the updated budget.

 

There being no further discussions, the Board will review the budget.

 

3.     Budget Discussion: Water Department

 

Jonathan informed the Board that the Water Department plans to work on the Pearl Street water project in the coming year during the period when the State of VT will be performing their VT RT 105 & VT RT 108 paving projects. Garry advised that this project will add fire flow to the area, increase quality of the service and provide for water segregation areas. Another project will be to clean Well #2.

 

There being no further discussions, the Board will review the budget.

 

 

 

4.     Adjourn

 

There being no further comments or questions; the meeting was adjourned at 8:48 pm.

 

 

 

Respectfully Submitted,

 

 

 

 

Kristy Lynch, Minute Taker

 

 



VILLAGE OF ENOSBURG FALLS

Special Meeting/Public Vote

December 17, 2013

Present:            Trustees – Michael Manahan (Chair), Amy Harrness, Walter Scott, Guy Breault

Staff – Jonathan Elwell, Nan Guilmette, Kristy Lynch

Village Moderator – Pat Hayes

Guests – Greg Morse (VPPSA)

 

6:30 p.m. at the Emergency Services Building. Meeting was called to order by Pat Hayes, Village Moderator at 6:47 pm.

 

1.     Reading of the Article & Summary

Jonathan: Shall the Village of Enosburg Falls vote in accordance with Section 2924 of Chapter 79, Title 30, Vermont Statutes Annotated to authorize its Board of Trustees to enter into Power Sales Agreements with Vermont Public Power Supply Authority, for the purchase of electric energy and capacity from solar facilities to be located in Massachusetts to commence approximately January 1, 2015 through approximately December 31, 2039, with options to extend approximately through December 31, 2049, said Power Sales Agreements to be on such terms as the Board of Trustees shall approve, provided that the obligations of the Village under any Power Sales Agreements shall be payable solely from the revenues and money of the electric department?

 

Jonathan Elwell then summarized the project advising that the Village of Enosburg Falls is a member of the Vermont Public Power Supply Authority (VPPSA). VPPSA helps its members secure power from various sources. VPPSA has made contact with a Massachusetts company for the purchase of solar power for 25 years. Will the voters give permission to the Board of Trustees to enter into a contract for these services?

 

 

2.     VPPSA Presentation – Greg Morse

Greg Morse from VPPSA made a presentation on the purchase of power from a group of solar projects in Massachusetts that are under development. The contract with the Village would be for a 25 year period. The purchase of this power will be at a fixed price of $0.076/kWh for years 1-10 and $0.072/kWh for years 11-25 with a small adjustment based on location of the services. The Village of Enosburg has been offered up to 5% of their 2012 energy needs, and may be offered additional power up to 7% of 2012 energy needs.

 

The solar projects have yet to be constructed. The risk would be that the solar projects are not completed as designed and Enosburg would have to purchase power elsewhere; however, Enosburg would only be paying for energy and capacity that is actually delivered.

 

Greg advised that ownership of the contract will likely change; however, any new owner of the contract has to maintain an investment grade rating.

 

Greg then entered into a question and answer period[1].

 

Tom Kafka: Does new owner have to maintain the contract rate? Greg answered yes.

 

 

Guy Breault: What percentage of Enosburg Village’s power must be green energy?

Greg: There is no Vermont law regulating green energy power requirements at this time.

 

Marianne Mercy: Are there no projects closer that the Village could buy into that would be more economical?

Greg: Yes, there are closer projects; however, proximity doesn’t necessarily dictate price and closer projects would likely be more expensive. Also, purchasing into this project does not preclude participation in other projects.

 

Tom Kafka: How does the price of this project compare with the other Village sources?

Greg: If power is purchased from the grid, the standard contract rate is more. Natural Gas may be a comparable source; however, unlike solar, you would have to purchase power at night, when demand is lower. The rates of this project are comparable to what is in the Village’s portfolio now.

 

Al Mercy: Do all members of VPPSA have to agree to this purchase?

Jonathan Elwell: All of the available kilowatts have to be purchased, but not all members of VPPSA need to be included in the contract.

 

Tom Kafka: Has the Board had the opportunity to look over this proposal and is the Board in favor of the proposal?

Jonathan: The Board has had 2 meetings and in October the Board voted to take this proposal to public vote. Yes, the Board supports the project (all Board members agreed).

 

Raymond Larose: The buildings haven’t been built, we don’t know the company in charge of this project and we will be tying the next generation into a long-term contract.

Jonathan: The agreement under this contract will be with VPPSA. The Village is a member of VPPSA and has been in business with them. VPPSA will be responsible for holding the contractor to any terms if the developer cannot generate power or fails to build.

 

Raymond Larose: In the past, VPPSA approached the Village about purchasing power from a woodchip plant which did not occur.

Greg/Jonathan: The Village presently receives power from the McNeil Plant in Burlington which is a woodchip fueled plant.

 

Raymond Larose: Seems like we are mortgaging our youth and tying them into a contract for 25 years.

Greg: The advantage of this contract would be that the Village would purchase power for a known price for the next 25 years versus waiting for potential shorter projects at an unknown price.

 

Tom Kafka: This project would add and not replace capacity?

Greg: Yes

 

Guy Breault: What is the increase in power use from year to year?

Greg: Power use has gone down in some areas; however, the Village of Enosburg Falls’ load continues to grow.

 

Jonathan reiterated to the group that the Village is not looking to lock in to a large amount of power. The contract from the solar project would only equal about 5%-7% of the power needs of the Village’s Electric Department.

 

Marianne Mercy inquired as to the legality of such a small number of voters making a 25 year decision. Jonathan advised the attendees that the meeting was posted and advertised as required by State Law and that no one was excluded from the meeting. It is legal for the registered voters present to vote on the article.

 

Village Moderator, Pat Hayes asked if there were any further questions. There being none, Pat called for a voice vote on whether the voters will approve Article 1. 8 attendees voted in favor of Article 1, 1 attendee voted against Article 1. The Article passed.

 

3.     Article 2 – Other Business

There being no other business to be brought before the Board, Pat Hayes asked for a motion to adjourn

 

4.     Adjourn

Tom Kafka made the motion to adjourn the meeting. Seconded by Marianne Mercy. Unanimous. The meeting adjourned at 7:20pm.

 

 

 

 

Respectfully Submitted,

 

 

 

 

Kristy Lynch, Minute Taker



[1] The questions and answers are not direct quotes; they are notes of the minute taker. –K. Lynch

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

December 10, 2013

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Walter Scott, Amy Harness, Jesse Woods

Staff – Jonathan Elwell, Garry Atherton, Kristy Lynch

Guest – Gerry Blanchette, John Lavigne (via phone), HL Turner Group Inc.

 

Meeting called to order by Chair, Michael Manahan at 6:32 p.m.

 

1.     Review/Approval Minutes Regular Meeting November 26, 2013

Walter Scott made the motion to approve the minutes from the November 26, 2013 meeting as written. Seconded by Amy Harrness. Unanimous.

 

2.     Hydro Engineering Study Status Report: John Lavigne, Turner Group

Gerry Blanchette of HL Turner Group introduced himself to the Board and apologized on behalf of John Lavigne who was not able to personally attend this meeting. Gerry informed the Board that he was there to update them on the status of the Hydro Engineering Study and that he would bring John Lavigne in on the conversation via telephone.

 

Gerry advised that the status report, which he apologized for leaving at his office in Concord, NH, is broken down into 3 portions. He is handling the civil/structural works of the project and John Lavigne is handling the hydro mechanical and electrical portions of the project.

 

John Lavigne joined the conversation via telephone and provided a brief introduction to the project wherein HL Turner Group was hired to perform a study to examine the hydro facility, make an assessment for opportunities to rehabilitate or replace parts or structures, to observe operations to optimize use of equipment to increase power production and to make improvements to sustain the facility for the next 20-30 years. For having these services performed, the Village of Enosburg Falls will be in a better position when applying for FERC relicensing as well.

 

Both John and Gerry provided the Board with an overview of each of their areas, outlining areas for replacement, upgrades and improvement.

 

At the conclusion of the presentation, it is the recommendation of both John and Gerry that the Board concentrate on overhauling the turbine and generators for further maintenance, upgrading the electrical system at the plants, ensuring that the Kendall Plant remains operational with the purchase of a parts generator, and changing the propeller at Plant #1 from a 4 blade propeller to a 5 blade propeller which could increase production by 15% without using any more water. This is still a draft at this point, and Turner Group will continue to review and refine their work. These are not final conclusions or recommendations.

 

Gerry advised the Board that he will forward a draft copy of the study to them via Jon Elwell. A completed study is due by January 20, 2014.

 

The Board thanked Gerry and John for their updates.

 

3.     Bladder/Crestgate Project Loan

Jonathan provided the Board with a Crestgate/Dam Bladder Financing Summary as prepared by Caroline Marcy, Director of Finance. The total amount of the loan would be $41,000.00. Caroline was able to obtain bids from 3 local banks; Merchant’s Bank, People’s Trust and Community National Bank. TD Bank was unable to provide a bid. Community National Bank provided the lowest interest rate of 2% over 5 years, requiring only proof of voter approval, with no closing costs. People’s Trust had an interest rate of 2.05% over 5 years and Merchant’s Bank had an interest rate of 2.72% for 5 years.

 

Walter Scott made the motion that the Village of Enosburg Falls obtain their loan from Community National Bank at a rate of 2% for 5 years, and that Jonathan Elwell be named designee and authorized to execute any paperwork as necessary. Seconded by Jesse Woods. Unanimous.  

 

4.     Elm Street/Main Street Water Line Project

Jonathan reminded the Board that in the spring of 2014, the State of VT Agency of Transportation (AOT) will begin a paving project on all Class 1 roads from Enosburg to Richford. It had been discussed in the past the possibility of taking on a water line replacement project to coincide with the AOT project. To facilitate budget discussions, Garry Atherton and Jonathan are asking the Board if they would like to proceed with this project and if so, to what scale?

 

Garry Atherton provided the Board with information on the present water line infrastructure and its condition along Routes 105 and 108. Guy Breault asked Garry what he believed to be important projects? Garry advised that everything on the east side of Main Street is good. The most important project he sees would be to make improvements to the line that runs down Pearl Street from Main Street to Church Street. This is only a 400 foot stretch of line and would not need engineer design. The project would need to go to public vote so DPW would need a decision from the Board for the purpose of preparing a budget.

 

It was the consensus of the Board for Garry to proceed with obtaining figures for the Pearl/Main/Church Street project to be included in the DPW preliminary budget.

 

5.     Manager’s Report

Jonathan provided the Board with the following information:

> VELCO Elects New CEO: VELCO announced that Thomas Dunn will serve as VELCO’s President and CEO effective 2/6/14; succeeding Chris Dutton who is retiring.

> Giuliani with PPE&C: Paul Giuliani, ESQ, who has done work for the Village in the past as part of McKee, Giuliani & Cleveland, is now working for Primmer, Piper, Eggleston & Cramer, who is the Village’s council regarding electric utility issues.

> Village Postings: In response to Walter Scott’s question last week about Village Notice postings, Jonathan spoke with Liza Harrness who advised that the Post Office no longer allows notices to be posted at their location. Liza spoke with Community National Bank and they will allow postings. As a result, the Village postings are now done at the Village Main Office, Merchants Bank and Community National Bank.

> Special Meeting/Public Vote: Jonathan reminded the Board of the Special Meeting & Public Vote that will be on December 17, 2013 at 6:30 pm at the Emergency Services Building. Staff from VPPSA will give a presentation.

> No Meeting December 24th: There will be not be a regular Trustee meeting on Christmas Eve. There will be a Village Employee Christmas Luncheon at noon on the 24th.

> Island View Park Sign: Jonathan informed the Board that the sign for Island View Park has been installed. The vendor included his company logo in the corner of the sign. Jonathan asked the Board if they had any issue with this advertising on the sign. No one has any issue at this time.

6.     Other Business

Walter Scott asked for an update on the Conference Facility Architectural Study which, according to a November 22nd memo from Jonathan to the Board, was to be completed by the first week in December. Jonathan advised he has not heard from Laz Scangas, so he will contact him and inform Walter of the results of that discussion.  

 

7.     Executive Session: Personnel

Guy Breault made the motion to enter into Executive Session for the purpose of discussing personnel issues. Seconded by Jesse Woods. Unanimous. The Board exited their Regular Meeting at 8:47 pm.  

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

 

Guy Breault made a motion to re-enter the Board’s Regular Meeting. Seconded by Jesse Woods. Unanimous. The Board re-entered their regular meeting at 9:00pm. There was no action taken as a result of Executive Session.

 

 

8.     Adjourn

There being no other business to come before the Board of Trustees at this time, Guy Breault made a motion to adjourn. Seconded by Jesse Woods. Unanimous. The Board adjourned at 9:00pm.

 

Respectfully Submitted,

 

           

Jonathan Elwell, Village Manager

 

 

 

 

 

 

 

 

 



VILLAGE OF ENOSBURG FALLS

 

Meeting of the Board of Trustees

 

November 26, 2013

 

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Amy Harrness, and Walter Scott

                        Staff – Jonathan Elwell, Kristy Lynch

 

Meeting called to order by Chair, Michael Manahan at 6:34pm.

 

  1. Review/Approval Minutes Regular Meeting November 12, 2013.

Amy Harrness made the motion to approve the minutes from the November 12, 2013 meeting as written. Seconded by Guy Breault. Unanimous.

 

  1. Hydro Engineering Study Status Report

Jonathan informed the Board that the Hydro Engineering Study to upgrade capacity and infrastructure that was to be completed by Turner Group by November 21, 2013 has not been completed. Jonathan spoke with the engineer, John Lavigne  on Friday and he advised that Turner Group will need approximately another month and a half to finish the study. During that conversation on Friday, Jonathan advised John Lavigne that he would need a status report and an outline of the needs of Turner Group to complete the study, by close of business on Monday.

 

Jonathan provided the Board with a status report from Turner Group to examine. Turner Group summarizes their work performed to date and also outlines the potential needs of the Hydro Plant. Basically, that the electrical system will need to be upgraded, that Plant #1 is in poor to fair shape and the Kendall Plant is in good shape.

 

Jonathan reminded the Board that this delay has consequences in the 2014 budgeting process. Without having firm facts and figures from Turner Group during the budgeting process, it will not be possible to project the costs of the Hydro Plant upgrade.

 

 The status report included a schedule of events as they pertain to this project:

 

The week of December 9, 2013, Turner Group should meet with Village Staff to discuss initial findings. It may be possible to ask a representative from Turner Group to address the Board of Trustees. The week of December 23, 2013, a draft of the report should be available for review. Turner Group would like to schedule a meeting with Village Staff during the week of December 27, 2013. Due to the holidays, Jonathan will ask to have this meeting moved to January. January 20, 2014 should be the final delivery date on the project.

 

Amy asked why there was a delay for Turner Group. Jonathan explained that he is not entirely clear on this as some answers provided by John Lavigne have been vague, but what he can tell the Board from Lavigne’s explanations is that since the hydro parts are old, research in repairing and/or replacing the parts has not been timely as some companies are no longer in business, and some have been bought out and are now located overseas.

 

Jonathan asked the Board if they would extend the contract for Turner Group and would the Board give Jonathan the authority to sign the contract extension on behalf of the Village. Guy Breault moved that the contract be extended and that Jonathan be granted authority to sign on behalf of the Village. Walter Scott seconded. Unanimous.

 

  1. Highway Department Projects Status Report

Jonathan presented the Board with a memo outlining the projects and the status of those projects for the Highway Department in 2013.

 

> New Tractor Purchase: The purchase of the new tractor was completed in the spring.

> Metal Building Sale: The sale of the metal building was completed during the November 12th Trustees Meeting with a bid of $4,002.00. The building has not been paid for or picked up to date. The buyer had 30 days to complete this transaction.

> Conference Facility Architectural Study: The study is an on going project. The architect, Laz Scangas, now says the final portions of the study will be complete by the first week of December.

> Pearl Street Sidewalk Project: This was completed in September. There is a phase II of this project next year connecting Main Street to Church Street.

> Duffy Hill Road Paving: Completed last month. This is a temporary fix until Duffy Hill Road can be repaved.

> Island View Park Sign: Sign is complete and installation should be completed in the first week of December.

 

  1. Village Website Agreement

The Board was provided a copy of an email from Laurie Stanley, the Senior Bookkeeper/IT Assistant for the Village of Enosburg Falls, outlining an update to the Village’s Website Agreement as well as a proposal from KeVaCo for website administration services.

 

The current website administrator, KeVaCo, will no longer be able to provide website support services for free. The company also advised that upgrades will need to be done to the website operating system as well. The upgrade could cost approximately $500.00 and the annual maintenance of the website would be $195.00.

 

Jonathan advised the Board that it is Staff’s recommendation that the Village look into other website possibilities, including the Village administering its own website or finding another website administrator for a lesser fee.

 

  1. Managers Report

Jonathan advised the Board of the following:

 

> Special Meeting/Vote December 17, 2013: All arrangements have been made to hold the informational meeting and public vote on the VPPSA MA Solar Generation Contract Purchase  at the Emergency Services Building at 6:30pm on December 17th.

> Appointment of Margaret Cheney to PSB: Jonathan advised the Board that Margaret Cheney, a Representative from Norwich and Vice-Chair of the House Natural Resources and Energy Committee has been appointed to fill a PSB vacancy.

> 2014 Budget Time Table: Jonathan presented the Board with a timetable outlining the meetings for the 2014 budget process.

 

Jonathan also provided Board Members with an email from Shana Stewart Deeds of the Vermont Wild and Scenic Study, as well as a copy of a press release from Senator Bernie Sanders announcing that the bill designating the Upper Missisquoi and Trout Rivers as part of the National Wild and Scenic River System has passed through the U.S. Senate.

 

Jonathan also reported that Garry, Kenny and he met with engineers from VTRANS in reference to the Route 105/108 paving project. It appears this project will begin in Spring, 2014 as soon as construction season begins. This is earlier than the anticipated July, 2014 date. Jonathan also suggested that Trustee discussions of any water line projects should be scheduled for future meetings in order to coordinate the projects.

 

  1. Other Business

Walter Scott inquired as to where meeting notifications were posted, as he did not see a recent posting at the Post Office. Jonathan advised meeting notices are posted at the Village Offices, Merchant’s Bank and the Post Office. If someone takes them down; however, the Village is not always aware.

 

Guy Breault asked to discuss a memo from Laurie Stanley outlining the results of the Electric Department’s notification to customers that the Village has the ability to place a lien on a property in order to collect delinquent electric bills, even if the bills are the result of a tenant who has not paid their electric bill. This topic was discussed in generalities as PSB rules prohibit public discussion of specific customers or bills without the permission of the customer.

 

  1. Adjourn

There being no other business to come before the Board at this time, Walter Scott made a motion to adjourn. Seconded by Guy Breault. Unanimous. The meeting adjourned at 8:00pm.

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker 

 

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

October 22, 2013

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Amy Harrness

Staff – Jonathan Elwell, Garry Atherton, Kristy Lynch

Guest – Greg Morse, VPPSA

 

Meeting called to order by Chair, Michael Manahan at 6:31pm.

 

1.     Review/Approval Minutes Regular Meeting October 8, 3013

Amy Harrness made the motion to approve the minutes from the October 8, 2013 meeting as written. Seconded by Guy Breault. Unanimous.

 

2.     VPPSA Solar Power Contract Presentation: Greg Morse

Greg Morse from VPPSA made a presentation to the Board on the purchase of power from a group of solar projects in Massachusetts that are under development. The contract with the Village would be for a 25 year period. The purchase of this power will be at a fixed price of $0.076/kWh for years 1-10 and $0.072/kWh for years 11-25 with a small adjustment based on location of the services. The Village of Enosburg has been offered up to 5% of their 2012 energy needs, and may be offered additional power up to 7% of 2012 energy needs.

 

Greg outlined the need for the project by illustrating that in 2016, Enosburg is not expected to have enough contracted resources to cover the service needs. If purchased, the solar power contract is expected to increase Enosburg’s resources to approximately 85% of the expected need in 2016. Greg Morse indicated benefits of including this fixed price contract into Enosburg’s portfolio, including rate stability that will help to reduce the need for rate increases due to power supply costs.

 

The solar projects have yet to be constructed. The risk would be that the solar projects are not completed as designed and Enosburg would have to purchase power elsewhere; however, Enosburg would only be paying for energy and capacity that is actually delivered.

 

VPPSA is under a deadline of December 15, 2013 to notify the developer of the interested parties. VPPSA needs to hear from the Village of Enosburg by November 30, 2013 if the Village is interested in purchasing power from the solar project. Due to the length of the contract, the Village of Enosburg will need to hold a special meeting for voter approval.

 

Amy Harrness made a motion to move forward to seek public support of the VPPSA solar contract. Guy Breault seconded. Unanimous.

 

3.     Storage Space Needs for Village Departments

Jonathan and Garry Atherton updated the Board on the storage needs of the individual Village Departments. The metal building, donated by NOTCH, was supposed to take care of the storage needs of the agencies; however, since that project has been scrapped, the storage needs still exist.

 

There are water fittings in the barn of the Conference Facility building that should be moved to the Public Works facility. Garry suggested to the Board that a 20’-24’ building extension or an 8 foot bay for cold storage could be added to the Public Works building. This addition would still be within the zoning setbacks. The cost of this project should come in at less cost than the concrete work originally scheduled for the metal building.  

 

The Electric Department has transformers that are in need of a stable, off-the-ground storage space. The transformers have been removed from a deck that is in disrepair. Garry suggested that the rotted deck be removed and replaced with a raised, pressure treated deck with a roof.

 

An enclosed garage or storage location is needed for the Wastewater Department sewer cleaner (vacuum truck). There continues to be discussions by Staff on an acceptable location for the truck. 

 

Jon and Garry wanted to make the Board aware of these issues and asked that they be allowed to continue to conceptualize these projects. There was a consensus among the Board to allow staff to proceed with estimates of plans for the storage needs of the 3 departments with the intent of bringing a project to the Board for review as part of the 2014 Preliminary Budget.

 

4.     VT Gas and Village Facilities

Garry asked the Board if it was the Board’s intention to have the Village buildings connected to the Vermont Gas system? All Board members were in agreement. Garry advised the Board that connecting the Conference Facility and the Wastewater Plant should be no problem and will come at no cost to the Village.

 

The furnace at the Village Garage needs replacement. While it is not suggested that the Vermont Gas line be connected to an aging furnace, Garry asked the Board if they would like him to proceed with having the line installed to the building for hook up to a future furnace.

 

Lastly, Garry informed the Board that connection to the Village Offices will not be without difficulties due to ledge, pavement replacement and exploratory excavation and will require more time than is allotted by VT Gas to meet their deadline.  

 

It is Garry’s recommendation that the gas service be connected to the Conference Facility and Wastewater plant; that the gas line be installed to the Highway Garage, but activation of that line not take place until the furnace is replaced; and that the installation of the gas service at 42 Village Drive be suspended until spring. There was a consensus among the Board that Staff proceed with Garry’s recommendations.

 

5.     Healthy People, Strong Communities Grant Application for Sidewalks

On September 30, 2013 the Northwest Regional Planning Commission released Healthy People, Strong Communities Implementation Grants.  Jonathan and Garry contacted NWRPC and it was determined that sidewalk repair/replacement projects would fall into the grant parameters. The Village can apply for up to $20,000.00. The grant comes with a 20% local match. Garry would like to apply for the grant, specifying a sidewalk project for Pleasant Street and also a sidewalk project for Pearl Street from Main Street to Church Street. Garry advised the Board that Public Works would still need the usual sidewalk appropriation for next year for other projects.

 

Amy Harrness made a motion to support the submission of the grant application to NWRPC. Guy Breault seconded. Unanimous.

 

 

 

6.     Island View Park Sign

Jonathan presented the Board with 3 designs for a sign to be installed at the new Island View Park location. The sign is approximately 4’x5’ with the Village’s color scheme of green, gold and white. The cost of the sign would be approximately $2,000.00-$2,500.00, which is under the $5,000.00 allotted budget.

 

There was a consensus reached among the Board members to choose #2 on the handout, the rectangular sign with the straight font.  

 

7.     Enosburg Business Association Requests for Holiday Lighting on Lincoln Park

Jonathan received a request from the Enosburg Business Association to erect their holiday lighting in Lincoln Park – as it was done last year. This includes the Village absorbing the power cost to light the park.

 

Jonathan informed the Board that there were no difficulties last year and no reports of vandalism. The EBA purchases and maintains the lights in the park. The lighting cost last year was approximately $22.00.

 

Guy Breault made a motion to approve the EBA request for holiday lighting in Lincoln Park. Amy Harrness seconded. Unanimous.  

 

8.     SQRP Report

Jonathan presented the Board with the quarterly SQRP report. There was nothing major to report as the Village is within its numbers for outages and length of outages. There were no questions from the Board.

 

9.     Manager’s Report

Crestgate/Bladder Project Update:  Jonathan informed the Board that the project is on track. There were some minor issues with the bladder inflation, but Fairbanks Mill is working on fixing it. If additional parts/time is needed to fix the problem, Fairbanks Mill will probably go over their contracted budget; however, it will not cause the project to go over the original budget amount. There were delays in receiving some components from Obermeyer which set the project back several days, but those components have since been received.

 

VPPSA Creation of Legislative Committee: Jonathan advised that VPPSA has decided to change their GMEU group to a new Legislative Affairs Committee. This committee will work with the legislature to ensure that the municipalities who participate in VPPSA have a voice. Jonathan has been appointed the Chairman of this committee with John Morley of Orleans Village and Lynn Paradis of Swanton Village as members.

 

VEC Proposes New Net Metering: VEC has proposed a new net metering tariff for review by the PSB. This proposal will impact future solar and wind projects. Jonathan wanted the Board to be aware that this proposal will likely warrant some discussion as it is reviewed by the PSB.

 

 

 

 

 

 

10.  Other Business

Michael Manahan reported that he reviewed the Village’s Noise Ordinance and believes that the ordinance would include the use of engine brakes, should the Village decide to enforce non-engine brake use.

 

Michael also advised that there are 3 out of 4 light poles within the park that are not working. Only one, in front of the Masonic Lodge is working. Also, that there is a light in the middle of Maple Park that is not lit. Jonathan made note of the issue and will ask Staff to look into it. 

 

11.  Adjourn

Guy Breault made the motion to adjourn the meeting. Amy Harrness seconded. Unanimous. The meeting adjourned at 9:00pm.  

 

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

 

 

 

 

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

October 8, 2013

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Walter Scott, Amy Harrness

Staff – Jonathan Elwell, Kristy Lynch

 

 

Meeting called to order by Chair, Michael Manahan at 6:31 p.m.

 

1.     Review/Approval Minutes Regular Meeting September 24, 2013

Guy Breault made the motion to approve the minutes from the September 24, 2013 meeting as written. Seconded by Walter Scott. Unanimous.

 

2.     261 Missisquoi Street Water/Wastewater Allocation Payment Agreement

Jonathan presented the Board with copies of correspondence between the Village of Enosburg Falls and Nancy Munn of 261 Missisquoi Street. Those documents outlined the agreement made between the Village and Ms. Munn regarding the purchase of an additional .5 units of water and waste water allocations in order to operate a day care facility at that location. The correspondence stated that Ms. Munn would be responsible for paying a $500.00 down payment no later than September 30, 2013, then monthly payments over 18 months.

 

Prior to any payments being made to the Village, Jonathan advised he spoke with Ms. Munn about her situation and she stated she had made contact with the State of Vermont Division of Waste Water Management. According to Jonathan, Ms. Munn advised that the State said her fees would be waived. Jonathan in turn contacted the State Division of Waste Water Management and was told a conflicting account of the conversation between the State and Ms. Munn. At that time, Jonathan contacted Ms. Munn and advised her that her first down payment would be due on September 30th as stated to her previously.

 

Jonathan advised the Board that Ms. Munn presented the Village of Enosburg Falls with a check, dated September 30, 2013, in the amount of $250.00. This payment represents only one half (1/2) of the agreed upon down payment. Additionally, Ms. Munn made no explanation as to why she did not pay the agreed upon amount of $500.00. Since the Board entered into this agreement with Ms. Munn, Staff would like to know how the Board would like to proceed in collecting payment from Ms. Munn.

 

Several options were discussed in how to proceed with Ms. Munn’s agreement. There was a consensus among the Board that Staff would wait until her first monthly payment date of October 15th. If she made full payment at that time, then the problem would be rectified. If she does not make full payment including the balance of the $500.00 down payment, Staff would send a letter to Ms. Munn, giving her a November 15th deadline in which to pay the remaining $250.00 down payment and bring her account current. She would then again begin to receive monthly billings for the balance of the allocation fees. The letter would also state that should she fail to meet the terms of her agreement, her additional waste water allocation would be revoked and the Vermont Department of Children and Families would be contacted and advised of the situation. 

 

 

3.     VT Gas, Lincoln Park Right-of-Way Permit Application

Jonathan presented the Board with an Application for Permit for Use of Public Right-of-Way as submitted by Vermont Gas Systems. Vermont Gas would like permission for Engineers Construction, Inc., to install gas lines around the inside perimeter of Lincoln Park on the Missisquoi, Stebbins and School Street sides. Doing so would facilitate the installation of the gas lines along this route with the least amount of infrastructure disruption (i.e. demolition and repair of sidewalks, driveways and roadway asphalt). Guy Breault asked if Staff recommended the right-of-way approval. Jonathan advised yes, provided there is a stipulation in the permit that the gas lines are set four (4) feet under the surface versus three (3) feet. In doing so, this should eliminate any disruption with any below-surface electrical wiring or vendor issues that may be in these areas of the park.

 

Walter Scott moved that the Vermont Gas Permit for Use of Right-of-Way in Lincoln Park, including Staff’s recommendations be approved. Seconded by Guy Breault. Unanimous.

 

4.     Metal Building Discussion

Jonathan updated the Board on the progress of selling the metal building. The Board had asked Staff to determine a scrap value of the building. Randy Townes, of All Metal Recycling did look at the building, and without weighing it, estimated its scrap value to be between $1,000.00 and $1,500.00. Randy did inform Jonathan that the value of the building should be determined as a building and not based on scrap value.

 

There was discussion about how much money the Village had invested in the building to this point. Jonathan advised that there was engineering work done and the fees were approximately $3,000.00. There was also the cost involved in dismantling the building and bringing it to the Highway Garage, which was done by Village employees on Village time.

 

Guy Breault made the motion to advertise the sale of the metal building, with a minimum bid of $3,500.00. Seconded by Walter Scott. Unanimous.

 

5.     2014 Budget/Projects

Jonathan reminded the Board that the time is upon us to begin working on the preliminary budget for 2014 and asked the Board what projects they would like to focus on. Guy asked about the removal of the diesel generator from the Main Office. Jonathan advised that he had, on his list, a suggestion for a feasibility study for future generation including the removal of the old generator.

Amy Harrness asked about future work on the hydros. Jonathan advised that any future planning would have to wait until the results of the engineering study come in, sometime in November.

Walter Scott asked about the future work on the Village Conference Center. Jonathan reminded the Board that the electrical and mechanical plans are still with Laz Scangas so any work would have to be based on the plans that have been received. Walter also asked if Garry Atherton had any plans to replace the proposed metal building.

Jonathan then advised the Board on what he had on his list of proposed projects:

> Alternative storage facility to the proposed metal building

> Feasibility study for alternative generation at the Main Office

> Choosing a sidewalk project

> Discussion on road work in the Village such as: Duffy Hill Road, Water Tower Road and Hayes Farm Road.

> Review of the Capital Budget Plan. A new Public Works Department dump truck was in the plans for 2014.

Walter Scott then suggested replacing the water lines from Water Tower Road along Elm Street while Vermont AOT was doing their road repair of VT 105.

The Board will take these projects under advisement and begin planning for the 2014 budget discussion.

 

 

6.     Manager’s Report

New Solar Power Contract: Jonathan informed the Board that Brian Callnan, Director of Power Supply for VPPSA will be attending the next Board meeting on October 22, 2013 to make a presentation and speak with the Board about purchasing power from a solar project in Massachusetts. This purchase would be a long term contract over a 25 year time span. Due to the length of the contract, this issue would have to go before the voters. It is Jonathan’s belief that VPPSA would like to know if the Board would be interested in the power purchase at the conclusion of Brian’s presentation, but that this should not be critical if the Trustees need more time to think about it.

 

New Bucket Truck Colors: Jonathan advised the Board that the color of the new bucket truck for the Electric Department would be white in order to address visibility concerns. The bucket truck is utilized mainly during the night and the dark green color normally used for Village trucks is not visible. There will be green reflective stripes down the sides of the truck to tie into the traditional colors.

 

Maureen Moran PSB Complaint: Jonathan made the Board aware that Maureen Moran (Electric Department customer) has called for a hearing with the Public Service Board to contest charges expensed to her for equipment repairs due to damage to equipment owned by her. The damage was the result of a hit-and-run accident, last October. Ms. Moran believes that she should not be responsible for the repair charges to the equipment. The Department of Public Service has already ruled in favor of the Village, that customers are responsible for repairs to customer owned equipment; however, she is appealing their decision.

 

7.     Other Business

Walter Scott advised earlier in the meeting that he will not be able to attend the October 22, 2013 Trustees Meeting.

 

Guy Breault was approached by Stanley Wright who asked about an engine brake ordinance for the Village. If an ordinance could not be passed, perhaps the purchase of a couple of, “please do not use engine brakes within Village limits” courtesy signs could be considered. It was determined that this issue would become an “Other Business” item at the next meeting.

 

Walter Scott asked if the Village had heard back from the Town in reference to the Bridge #50 findings – specifically to schedule a meeting. Jonathan advised he did present the information to Billie Jo Draper and is waiting to hear back from the Town.

 

8.     Adjourn

Walter Scott made the motion to adjourn the meeting. Guy Breault seconded. Unanimous. The meeting adjourned at 8:32pm.  

 

 

Respectfully Submitted,

 

 

 

 

Kristy Lynch, Minute Taker

 

 

 

 

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

September 24, 2013

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Walter Scott, Amy Harrness, Jesse Woods

Staff – Jonathan Elwell, Kristy Lynch

Guest – Marilyn Abell

 

Meeting called to order by Chair, Michael Manahan at 6:32 p.m.

 

1.     Review/Approval Minutes Regular Meeting September 10, 2013

Guy Breault made the motion to approve the minutes from the September 10, 2013 meeting as written. Seconded by Walter Scott. Unanimous.

 

2.     Pleasant Street Sidewalk; Marilyn Abell

Marilyn Abell spoke with the Board and voiced her concerns over the condition of the sidewalk on her side of Pleasant Street and the overall maintenance and decision making process when it comes to all Village sidewalks. Ms. Abell lives at 218 Pleasant Street.

 

Ms. Abell noted that with an increased population of walkers, children and traffic, the Village needs to have sidewalks on both sides of the street that are in good repair. It is a benefit to Village residents to have safe, maintained sidewalks. Ms. Abell took an informal count of the walkers on her section of Pleasant Street and on any particular day, the number of walkers could be in the mid to high teens. She noted that the condition of the Pleasant Street sidewalks in her area was poor and deteriorating to which Amy Harrness concurred. It was noted that the Village is not able to plow the sidewalk on her side of the street due to its poor condition. Ms. Abell reported that 2 years ago she stubbed her toe on the sidewalk and fell, breaking her nose and receiving 2 black eyes. She spoke with Garry Atherton then in hopes that the sidewalk would be repaired and thus far, it has not.

 

Ms. Abell voiced concern over the movement by the Village to remove sidewalks from one side of a two sidewalk street. Jonathan Elwell advised that there was no movement in place to remove sidewalks; however, due to budgetary constraints, the Board of Trustees in the past made it a policy to attempt to maintain one good sidewalk on a street with 2 sidewalks.

 

Ms. Abell inquired as to why a sidewalk was constructed in the area of the Dollar General, extending beyond the store, when one had not initially been there and so many other sidewalks are in disrepair. The Board informed Ms. Abell that there had been a sidewalk in that location that was in such poor condition, it barely existed. The sidewalk needed to be rebuilt in anticipation of a State of Vermont road project, which would have brought the road up much higher than the existing sidewalk.

 

Ms. Abell asked the Board how the decision is made on which sidewalks will be repaired and/or replaced. Jonathan advised that staff from Public Works and the Manager’s Office make recommendations to the Board each year during the budgeting process for the Board to take into consideration when building the budget for the Village. A decision is made by the Board of Trustees prior to finalizing the Village budget in February of each year.

 

The Board thanked Ms. Abell for attending the Trustee Meeting and bringing her concerns to their attention.

 

 

3.     Electric Hydro Crestgate/Bladder Project

Jonathan advised the Board that the Electric Hydro Crestgate/Bladder Project is going well and is about 25% complete. Fairbanks Mill worked out an arrangement with the Lawyer family and has been able to use their property. This allows Fairbanks Mill to use a boat to work on the project and a crane was not necessary. There is no reason to believe that the project should be over budget or over schedule at this time.   

 

4.     Village Main Office Diesel Generator

Jonathan advised the Board that despite numerous attempts, Staff has been unable to find anyone to tear down and examine the Diesel Generator in the main office, at a reasonable price. At one time, there had been interest from a local mechanic; however, he was unable to work on the project given the approximately 3 week obligation. The only other outfit found able to take a look at the generator is out of Nebraska, with a fee of $1,500.00 per day, plus expenses.  Jonathan asked the Board how they would like to proceed. Guy asked about the effectiveness of the generator and if there might be something more modern and cost effective to replace the diesel generator. Amy and Jonathan advised the generator might cover part of Main Street if it could be directed to do so and Jonathan suggested that there might be natural gas or bio-diesel alternatives. Mike asked how often the generator had been utilized when it was working. Jonathan said the generator would be started 2 times a year for approximately 4 hours each time. Starting the generator during those times proved the Village had “Black Start” capabilities and with such, the Village received approximately $25,000.00 annually in credits. Mike asked if the generator were working, would it be capable of being used as a backup. Jonathan advised that work would have to be done in order for it to be used on the current grid. It was the consensus of the Board to retire the Village Main Office Diesel Generator, drain the tank and prepare it for possible salvage. There was discussion about the future capabilities of replacing the present diesel generator with a new apparatus and the advantages. Staff was asked to begin looking into other generating alternatives.

Walter Scott moved that the Main Office Diesel Generator be retired and no further work be done to attempt to bring it to working order. Seconded by Amy Harrness. Unanimous.

 

5.     Bridge #50 General Fund

As the result of the joint meeting between the Board of Trustees and the Enosburgh Select Board, Jonathan and Joey Clark, Road Foreman, reviewed expenses and revenues for Bridge #50 in an attempt to reconcile expenses reported in the Town’s Annual Reports. Jonathan advised that neither he nor Joey were able to reconcile Joey’s documentation to the Town’s Annual Reports.

Using the information provided by Joey, he and Jonathan were able to determine that the Town’s actual expenses on Bridge #50, including the reimbursements received from the State was $18,696.08. However, reviewing all the documentation, it was discovered that 2 other bridges were attributed to the General Fund, those being Bridge #9 (Longley Bridge Road) and #48. Bridge #9 showed an expense of $213,230.50; however, there was a 95% grant from the State, revealing an actual expense on Bridge #9 of $10,662.00. Bridge #48 showed no grant income, only an expense of $3,375.60. The total 2009-2012 bridge expenses came to $32,733.68. Approximately half of that amount $16,366.84 was inappropriately paid for by Village tax payers. This amount is less than the approximately $40,000.00 originally believed to have been charged to Village taxpayers.

Jonathan asked how the Board would like to proceed with the findings. It was the consensus of the Board to have Staff provide the information gathered from Joey Clark and Jonathan to the Enosburg Town Select Board and request another meeting to discuss the issue. Date is to be determined by the Town Select Board.

 

6.     Manager’s Report

- Prayer Service on Lincoln Park: Jonathan presented the Board with a letter from June Flaherty advising that St. John the Baptist Church will hold a prayer service in the park on October 5th at 10am.

- Nichols v Village of Enosburg Falls: Jonathan advised the Board that a hearing date on this matter has been set for October 24th at 1:00pm. Jonathan will represent the Village on the Nichols’ challenge that the Village cannot set a lien against their property for electric delinquencies.  

- Employees out on Disabilities: Jonathan updated the Board on 2 employees who are out of work on non-work related injuries. One is expected to be on leave for 8 weeks while another is expected to be out for 6. Staff will fill in duties as needed.

- Conference Facility Architectural Drawings: Laz Scangas was able to provide the Village with partial plans for the Conference Facility, minus any electrical plans and notes related to the electrical plans. Mr. Scangas is not able to provide a timeline as to when they will be available. The Board is satisfied with the partial plans at this time.

 

7.     Other Business

Walter Scott asked if Hodgdon’s had been contacted to give a scrap value on the metal building as discussed at a prior meeting. Jonathan advised that Garry Atherton has twice set up appointments for Hodgdons to view the building and they have not shown up. Garry spoke with a Randy Townes and explained the building to him. Without seeing the building, Randy could only offer an estimate of $2,000.00-$3,000.00 scrap value. The building would be worth much more if sold as a building and not for scrap. Jon has to call Randy Townes to find out more directly from him, as Garry will be out on extended leave.

 

Mike Manahan was asked if it would be possible for someone to get a new engraved brick on the Bridge of Flowers and Light. Jonathan advised that the bricks were a one-time fundraising effort back in 1997-1998. New brick placement would be a costly endeavor.  He would not recommend having an open-ended opportunity for the public to replace the brick pavers with engraved granite. It would be time consuming and costly for the Village to do this. Mike said he would speak to the individual who asked about the pavers.

 

8.     Adjourn

There being no other business to be brought before the Board, Guy Breault made a motion to adjourn the meeting at 8:30pm. Walter Scott seconded. Unanimous.  

 

 

 

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

 

 

 

 

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

September 10, 2013

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Walter Scott

Staff – Jonathan Elwell, Caroline Marcy, Kristy Lynch

 

Meeting called to order by Chair, Michael Manahan at 6:35 p.m.

 

1.     Review/Approval Minutes Regular Meeting August 27, 2013

Walter Scott made a motion to approve the minutes from the August 27, 2013 meeting as written. Seconded by Guy Breault. Unanimous.  

 

2.     117 Pearl Street, Water/Wastewater Allocation Request

Jonathan presented to the Board a request from Ruggiano Engineering, representing Jolley Associates, to increase the water/wastewater allocation at the car wash location at 117 Pearl St. The property is currently allocated 6 units at 210 gallons per day (GPD), totaling 1260 GPD. The State of Vermont Wastewater System and Potable Water Supply Permit requires 1500 GPD. Jolley Associates, through Ruggiano Engineering, is requesting an additional 1.14 units per day. The Trustees were also presented a memo from Garry Atherton who recommended the additional allocation of 1.14 units at a cost of $3,416.58 for sewer and $570.00 for water. Walter Scott made a motion to grant the allocation to Jolley Associates as outlined in the memo from Garry Atherton. Guy Breault seconded. Unanimous.

 

3.     Set Village Tax Rate

Caroline Marcy, Director of Finance, presented the Board with a memo, outlining the financial needs of the Village. Caroline determined that the Village needs to set the 2013 Property Tax Rate at .5206. This is below the anticipated amount of .5216. The new rate will be a 2.8% increase over the 2012 tax rate of .5064. This is under the planned tax increase of 3%. Caroline’s memo also recommended a due date of October 23, 2013 at 4:00pm pending details of getting the tax bills out can be coordinated in this time frame. Guy Breault moved to accept the new tax rate as outlined by Caroline Marcy. Walter Scott seconded. Unanimous.

 

4.     Finance Report

Caroline gave a summary of the Village’s finances to date. Three of the four Village funds are in good shape with no anticipated surprises at this time – those being the General Fund, Water Fund, and Wastewater Fund. It has been discovered that there were two issues with the Electric Department budget the Board should be aware of. Caroline advised that there was an expense under budget error of $216,301.00 in power purchase costs, and a non-power supply VPPSA administration charge, that was not accounted for resulting in an estimated total cost overrun of $435,622 for 2013. A review of the Electric Department  budget revealed several items that could potentially offset some of the cost overrun including budgeted and projected excess revenues, revenue from additional load, principal  and interest payments on a bucket truck no longer in service, and to forego the Diesel #1 Brownfield’s Savings. The total mitigating factors could amount to $365,705.00, leaving an estimated net effect overrun of $69,917.00. Jonathan advised he is comfortable with this amount and believes the Electric Department can make up a $69,000.00 overrun through cash reserve. Walter Scott suggested that any funds received from the sale of the digger truck could be used to offset the overrun. Jonathan also reminded the Board that they delayed the project on the Bridge of Flowers & Light; another cost that could be applied to the overrun. Guy Breault made the motion to reallocate the Brownfield’s Savings to the Power Supply. Walter Scott seconded. Unanimous.

 

5.     Manager’s Report

Jonathan advised the Board that Desroches Construction Inc., has been awarded the Dickinson Avenue/Friends of Northern Lake Champlain (FNLC) drainage project. The work should be completed by October 18th. The cost of this project ($25,825.00) will be paid for by a grant from FNLC with the Village contributing gravel and rock.

 

Jonathan reported that Laz Scangas contacted him last week and said that the architects are running behind schedule for the Conference Facility project. Scangas informed Jon that they are close to being done and they should be complete in about two weeks. Walter Scott advised this should be the last delay the Board accepts from Arnold & Scangas.

 

Jonathan advised the Board that there was an unexpected power surge at the time of the scheduled power outage on Water Tower Road on September 7th which appears to have damaged a computer at one residence, a freezer at another residence and also caused some abnormalities to a business’s phone system (which has been resolved). A claim with the Village’s insurance company has been opened just in case there are any other claims; however, the cost of the computer and freezer replacement alone may not cause a claim to be filed. The circuit has been examined and there is no explanation for the problem.

 

6.     Review Sealed Bids on Digger Truck

Jonathan opened the only bid received for the digger truck; received from George Elwood. The offer was for $2,569.00. Walter Scott made the motion to accept the bid. Guy Breault seconded. Unanimous. Jonathan asked for suggestions from the Board as to what to do with the funds. Caroline Marcy was asked by the Board what her suggestion would be and she suggested the money be used to offset the cost overrun in the Power Supply. There was a consensus of the Board to accept the arrangement as proposed by Caroline Marcy.

 

7.     Review VT Gas Request to Extend Permit

Jonathan presented the Board with a letter from VT Gas requesting a permit extension to continue to use the public right-of-way until November 27, 2013 in order to complete their gas line project. Also provided to the Board was a memo from Garry Atherton recommending the approval of the extension. Walter Scott made the motion to accept the extension until November 27, 2013. Guy Breault seconded. Unanimous.

 

Aside from this issue, Walter Scott asked Jonathan if VT Gas was supposed to request another permit to use Lincoln Park as part of their gas line project. Jonathan advised the Board that he has spoken with Tim Fecteau about the issue and that VT Gas is aware that they cannot go into or through Lincoln Park without a permit.

 

8.     Other Business

There was no other business.

 

9.     Executive Session: Legal

Walter Scott made the motion to move into Executive Session for the purpose of discussing a legal issue. Seconded by Guy Breault. Unanimous. The Board exited their Regular Board Meeting at 7:36 pm.

 

 

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

 

Walter Scott made a motion to re-enter the Board’s regular meeting. Seconded by Guy Breault. Unanimous. The Board re-entered their regular meeting at 8:10pm. No action was taken as a result of executive session.

 

10.  Adjourn – There being no other business to come before the Board at this time, Guy Breault made a motion to adjourn. Seconded by Walter Scott. Unanimous. The meeting adjourned at 8:10pm.

 

Respectfully Submitted,

 

 

Jonathan Elwell, Village Manager

 

 

 

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

August 27, 2013

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Walter Scott, Jesse Woods, Amy Harrness

Staff – Jonathan Elwell (via telephone), Garry Atherton, Rodney Allen, Kristy Lynch

Guests – Nancy Munn, Kathryn Manning

 

Meeting called to order by Chair, Michael Manahan at 6:30 p.m.

 

1.     Review/Approval Minutes Special Joint Meeting August 12, 2013, Public Hearing August 13, 2013, Regular Meeting August 13, 2013

Walter Scott made a motion to approve the minutes from the Special Joint Meeting August 12, 2013 as written. Seconded by Jesse Woods. Unanimous.  

 

Guy Breault made a motion to approve the minutes from the Public Hearing August 13, 2013 as written. Seconded by Amy Harrness. Unanimous.

 

Guy Breault made a motion to approve the minutes from the Regular Meeting August 13, 2013 as written. Seconded by Jesse Woods. Unanimous.

 

2.     Bridge of Flowers & Light Project Bids

Jonathan participated via telephone and explained to the Board his memo which outlines the bids received for the project at the Bridge of Flowers & Light. Engineers Construction, Inc. (ECI), and Blow & Cote, Inc., both submitted bids for the project. Both bids were above the estimate of $27,000.00 provided by the engineering company, Knight Consulting. Blow & Cote presented a bid totaling $81,147.00. ECI presented the lower of the two bids, being $46,855.00, which is $19,855.00 over budget for the project. Jonathan advised that after reviewing the financials of the Electric Department, the Department could support the additional $19,855.00, if the Board so chose.

 

Another option Jonathan presented would be to award a contract to ECI as the low bidder, but then work with ECI to reduce the scope of work to be performed in order to continue with the project in a timely fashion. If the project were to be done this year, it has to be completed soon. The Agency of Natural Resources (ANR) imposes an October 1st deadline for any work over the river in order to not disturb any possible fish spawning.

 

Mike Manahan asked Garry Atherton if he (Garry) thought the Village could get better bids if the project were put off until next year. Garry advised it may not be likely, however, it will allow the Board more time to make negotiations with any bidders. It is also not likely that the bids received for the work this year will still be good next year.

 

Guy Breault asked if the project must be done this year. Jonathan explained that Knight Consulting put forth a 5 year plan for the Bridge of Flowers & Light which was broken down into 9 projects. The plan was to complete 2 of the larger projects this year; however, there is no mandate that says the project has to be done this year. Jonathan also advised that should the work not be done this year, the bridge is in a condition that it won’t fall into disrepair by delaying the project.

 

Jesse Woods made the motion to place a hold on the project until spring, 2014. Seconded by Guy Breault. Unanimous.

 

3.     Request to Waive Water & Wastewater Allocation fees, Nancy Munn, 261 Missisquoi Street

Nancy Munn of 261 Missisquoi Street advised she would like to open an expanded play school at this location; however, would like the Board to explain the Waste Water Ordinance and how it applies to her situation.

 

Ms. Munn advised she has 3 prospective children who already live in the Village and doesn’t understand why she would need to purchase additional allocations for those individuals. She also advised that in the past, the occupancy of the house was more than it is currently, so additional allocations should not be necessary. Kathryn Manning, a guest of Ms. Munn, also pointed out that several children would be in diapers.

 

In answer to Ms. Munn’s questions, Garry Atherton pointed out that the school also has individuals in their system who are Village residents, yet the school has to have allocations equal to their use.

 

Rodney Allen explained that allocations are not based per user or number in the household, but based per location and use. Any business classified as a Day Care has to have the additional allocations to match.

 

Ms. Munn requested of the Board the ability to pay for the allocations over a 3 year period versus paying the $1,700.00 all at once. Walter Scott advised that such an arrangement has happened in the past. Mike Manahan asked Ms. Munn if she would be able to pay for the allocations over the course of a year, to which Ms. Munn replied no, that the financial burden would be too great. Ms. Munn advised she would keep her play school population limited and would not be seeking the additional allocations. Rodney Allen informed Ms. Munn that any business running as a day care is mandated to have the additional allocations.

 

Guy Breault asked if Ms. Munn would be able to finance the payments over 2 years. She advised she could try. Walter Scott proposed an option of $500.00 down and to prorate the remaining balance over 18 months, interest free. Ms. Munn accepted this proposal. Walter Scott advised that she will receive a letter in the mail from the Village outlining the specifics of this agreement.

 

There was a consensus of the Board to accept the arrangement as proposed by Walter Scott.

 

4.     Other Business

Amy Harrness advised that she will not be able to attend the next Board of Trustees Meeting.

 

Garry Atherton advised, in reference to the VT Gas project, all the lines from Sheldon to Franklin Foods should be tested by the end of the week and that all people who submitted applications to VT Gas will be hooked up this year.

 

5.     Adjourn

Jesse Woods made the motion to adjourn the meeting. Amy Harrness seconded. Unanimous. The meeting adjourned at 7:20pm.

 

 

 

 

Respectfully Submitted,

 

 

 

Kristy Lynch, Minute Taker

 

 

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

August 13, 2013

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Walter Scott, Jesse Woods, Amy Harrness

Staff – Jonathan Elwell, Caroline Marcy, Kristy Lynch

 

Meeting called to order by Chair, Michael Manahan at 6:47 p.m.

 

1.     Review/Approval Meeting Minutes July 23, 2013

Guy Breault made a motion to approve the minutes from July 23, 2013 as written. Seconded by Walter Scott. Unanimous.  

 

2.     Request to use Lincoln Park – Enosburg Public Library

Jonathan presented the Board with a copy of an email from Maria Harris, Library Director. The library is requesting use of one of the sidewalks in Lincoln Park for a few weeks in October. The library would post signs along the sidewalk, story board style. Jonathan did advise Ms. Harris via email that use of the park for this purpose would be at the library’s own risk and the Village would not be responsible for any damage that could happen. Guy Breault made a motion to approve the request. Seconded by Jesse Woods. Unanimous.

 

3.     Director of Finance – Caroline Marcy

Caroline Marcy was introduced to the Board as the new Director of Finance. She began those duties on August 1, 2013.

 

4.     Banking Items

Caroline advised the Board that Community National Bank announced a couple of changes to the terms of the Sweep Account, namely that there is a $50,000.00 minimum balance (Jonathan advised this is not an issue for the Village) and that the bank will be “sweeping” in increments of $10,000.00. Also, that there is a decrease in the interest rate from .35% to .30%, which amounts to an approximate loss of $175.00 per year. Jonathan suggested that the Board renew the agreement with CNB as the agreement is still better than that offered by Merchant’s Bank a year ago. In the meantime, Caroline can research other banks for potentially better accounts.

 

Jesse Woods made the motion that the Village sign the agreement with CNB; Guy Breault seconded. Unanimous.

 

Signature Cards: Jonathan pointed out that changes need to be made to the signatories for the Village. Signatories are those who are allowed to approve payables and sign checks. Nancy will need to be replaced with Caroline. It was also suggested by staff that another Board Member be named as authorized signer to avoid any delays in finding someone to approve payables/checks. Jesse Woods advised he would be available and will be added as an authorized signer.

 

5.     Electric Hydro Crestgate/Bladder Bids

Only one bid was received for the Dam Bladder Replacement project. Fairbanks Mill of St. Johnsbury entered a bid of $92,921; which is well within the budget of $280,000.00 ($62,000.00 of which has been spent on parts). The project proposal includes boat access into the river by way of Lawyer’s Landing. The Village has notified Fairbanks Mill that they do not own that property and thus cannot grant access to the river by way of that site. There is potential for significant work to be done on the site (i.e. heavy equipment, walking paths). Jonathan will ask Fairbanks Mill to submit a revised bid, substituting boat/water access to the worksite with crane access. This revised proposal will be more expensive, but will remain within budget. Fairbanks Mill has already advised that this can be done. Fairbanks Mill may also make contact with the Lawyer’s to determine if work could continue as originally proposed with the Lawyer’s permission to use the property. Fairbanks Mill also advised that they will be able to complete the work according to schedule. Jonathan and the engineers also suggested that the Village be added as a certificate holder on Fairbanks Mill’s liability insurance bond, thus holding the Village harmless.

 

Guy Breault moved that the bid be accepted, with staff recommendations of a new bid for crane access, that the Village be added to Fairbanks Mill’s insurance and that Fairbanks Mill be allowed to negotiate privately with the Lawyers’ if Fairbanks still wishes to pursue boat access along the Lawyer’s property. Seconded by Jesse Woods. Unanimous.

 

6.     Electric Hydro Engineering Study Bids

RFPs were sent out for an engineering study to be done on the Electric Hydro Facility to rehabilitate, improve efficiency, consider additional generation and update automation. The last major work on the facility was in 1992 when the Kendall Plant was brought online and Plant #1 was updated. Only one bid was received; which was received from H.L. Turner Group. Turner Group is the same engineers who consulted on the Dam Bladder Replacement Project. $75,000.00 was budgeted for the study and Turner Group’s bid was $69,500.00. Turner Group comes with good references and certifications and can finish the study on schedule, concluding in November.

 

Walter Scott moved to accept the bid from H.L. Turner Group. Jesse Woods seconded. Unanimous.

 

7.     VPPSA BOD Alternate

Last meeting the Board asked Jonathan to approach Greg Clark about becoming the BOD Alternate for VPPSA. Greg has agreed.

 

Walter Scott made the motion to name Greg Clark as the BOD Alternate for VPPSA; Amy Harrness seconded. Unanimous.

 

8.     Metal Building Sale Discussion

Jonathan reported that the Electric Department will probably not use the metal building that was donated to them. Jesse Woods, acting on behalf of Bates Farm & Garden, expressed an interest in purchasing the building at a reasonable cost. It is Staff’s suggestion that the sale of the metal building be publicly put out to bid if the Village wishes to sell the building. Amy Harrness inquired as to the scrap value of the building, which is unknown at this time. It was the consensus of the Board that Staff contact Hodgdon Bros., and request an estimated scrap value of the building which in turn would then be used as a minimum bid. Jonathan advised he would make that contact and return to the Board with the results.

 

9.     ECI Water Request in Village

Jon presented the Board with a memo from Garry Atherton. Garry advised that ECI would like permission to purchase water from the Village during the pipe installation construction. ECI estimates that they will need between 1,000 and 2,500 gallons per day, which Garry advised would not put any strain on the Village water system. Garry did inform ECI that this water purchase would be restricted to work within the Village. Staff proposes using the “Commercial Water Rate” as written in the Water Ordinance. Jonathan advised the Board that ECI is equipped with their own portable water meters and that the Village would simply need to take readings at the end of the day. Amy Harrness asked why ECI would not be able to purchase water for use outside of the Village. Jonathan advised there is nothing in the ordinance which allows for such sale for commercial use; but that it doesn’t preclude it from happening in the future should the Board wish to pursue such an option. Staff suggests approval of ECI’s purchase of water for the short term project within the Village limits. There was a consensus of the Board to approve water sales to ECI as recommended by staff.

 

10.  August 27, 2013 Meeting

Jonathan will be out of town at a business meeting August 25th through August 28th. Does the Board wish to reschedule the August 27th meeting, or continue with the meeting as scheduled; perhaps with Jonathan calling in by telephone should it be necessary? The only upcoming agenda item is the bids for the work on the Bridge of Flowers and Light. Bids are due August 21, 2013. The Board could call a Special Meeting to address the issue of the bids. It was determined that Jonathan and Mike Manahan would consult before the 27th to determine if a meeting was necessary.

 

11.  Manager’s Report

a.     Jolley Enterprises is in the process of opening a new car wash at the existing car wash site of 117 Pearl St. The Village will be performing a flow test on Pearl St., to determine if work needs to be done on the Village water lines to increase flow and/or to determine if Jolley’s will need to purchase additional water allocations.

b.    Friends of Northern Lake Champlain/Dickinson Ave Drainage Project: Stone Environmental has submitted a quote of $21,224.00 for this work. FNLC agreed to the amount and will pay for the cost of the project on behalf of the Village. Jon gave a reminder that the Village has agreed to supply some gravel and stone for the project. Engineering plans have been received and Staff is working with Denise Smith from FNLC to come up with a RFP/bidding process to get the work started by next month.

c.     Jonathan will be on vacation from September 2nd-9th and available by cell phone should any emergencies arise.

 

12.  Other Business

None.

 

13.  Executive Session

Walter Scott made the motion to move into Executive Session for the purpose of discussing electric account and personnel issues. Seconded by Guy Breault. Unanimous. The Board exited their Regular Board Meeting at 8:10 pm.

 

 

 

Respectfully Submitted,

 

 

 

Kristy Lynch, Minute Taker

 

 

Jesse Woods made a motion to come out of Executive Session. Seconded by Guy Breault. Unanimous. The Board re-entered their Regular Meeting at 8:40pm. As a result of Executive Session, Walter Scott made a motion that non-union, full0time employees would receive the same wage increase as union employees for 2013. Seconded by Amy Harness. Unanimous.

 

14.  Adjourn – There being no other business to come before the Board at this time, Guy Breault made a motion to adjourn. Seconded by Jesse Woods. Unanimous. The meeting adjourned at 8:41pm.

 

Respectfully Submitted,

 

 

 

Jonathan Elwell, Village Manager

 

 

 

 



VILLAGE OF ENOSBURGFALLS

 

Special Meeting of the Board of Trustees

Public Hearing – Re-Adoption of Municipal Plan

 

August 13, 2013

Present:            Trustees: Michael Manahan (Chair), Guy Breault, Jesse Woods, Walter Scott, Amy Harrness

                        Staff: Jonathan Elwell, Ron Duso, Caroline Marcy, Kristy Lynch

 

6:33 pm.           Meeting called to order.

 

  1. Jonathan Elwell reported that the Municipal Plan for the Village of Enosburg Falls is due to expire this month. The Planning Commissions of both Enosburg Village and Enosburgh Town have been working together to merge plans. Those plans will not be completed by the expiration of either entities present Municipal Plans. The Regional Planning Commission has suggested that both entities re-adopt their present Municipal Plans until such time when the two Boards can produce a consolidated plan.
  2. Ron Duso, Chair of the Enosburg Village Planning Commission and Development Review Board advised that the joint committee has completed 7-8 chapters; however, the new consolidated plan is not complete. It is important for each township to have active Municipal Plans in place in order to apply for/receive any grant funds.
  3. Jonathan advised the Board, should they decide not to re-adopt the present Municipal Plan, the Planning Commission would have to submit an updated plan, which could take up to 3-4 months. This would make the Village ineligible for grant opportunities during that time.
  4. Walter Scott made the motion that the Board re-adopt the present Municipal Plan. Jesse Woods seconded. Unanimous.

Guy Breault made the motion to adjourn the meeting. Seconded by Jesse Woods. Unanimous. The Public Hearing adjourned at 6:47pm.

Respectfully Submitted,

 

 

 

 

 



VILLAGE OF ENOSBURGFALLS

 

Special Meeting of the Board of Trustees

and the Enosburg Town Selectboard

 

August 12, 2013

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Jesse Woods, Walter Scott and Amy Harrness

                        Village Staff – Jonathan Elwell, Kristy Lynch

Selectboard – Larry Gervais, Pierre Letourneau, Polly Rico, Terry Wright

                        Town Staff – Joey Clark

 

6:32                  Meeting called to order by both Chairs.

 

  1. Bridge #50 Concerns.

 

Jonathan provided a summary of the concerns of the Village surrounding Bridge #50.

 

  1.  
    1. Correspondence between the Village of Enosburg Falls and the Town of Enosburg.

 

The Town asserts that they have not heard anything from the Village regarding correspondence between the two entities since January, 2013. This is why the Town contacted the Village to ask for a Special Meeting on this issue. Jon Elwell distributed a set of email correspondences between the Village’s attorney, Paul Giuliani, and the Town’s attorney, Michael Gawne. In the emails, Michael Gawne acknowledges that he received a letter via email from the Village on April 4, 2013. The Village has heard nothing from the Town since this was sent. Larry Gervais informed the Village that the Town was bnever given the email letter sent to their attorney in April.

 

Jon Elwell informed the Selectboard that the letter sent to Gawne basically asked for clarification on the figure the Town claims was spent on Bridge #50. There is a big discrepancy from what the Village could determine from reviewing the Town’s Annual Reports and what the letter from January 2013 claimed. The Village felt it was best to clear up the financial questions first, and the April letter did not directly respond to the Town’s position that they did not own Bridge #50.

 

Jon told the Selectboard that the Village disagreed with their position that Bridge #50 was owned by the Village and offered correspondence from former Town Selectboard Chair, Craig Snow, and Town Highway Foreman, Joey Clark to support this position. He reiterated that the financial questions regarding the bridge should be addressed first, and if agreement can be reached on that issue, then discussions about ownership – present and future can take place between the Boards.

 

  1.  
    1. Ownership of Bridge #50.

 

Polly Rico asked how a bridge in the Village of Enosburg could belong to the Town of Enosburgh. Jonathan explained that the State of Vermont built Bridge #50 in 1969 and at the time the Town owned other highway projects. The Town was aware of the ownership at the time of its Charter change in 2009. The Town applied for and received State and Federal grant funds for construction work on the bridge that occurred in 2010. The Town, Village and State participated in researching the ownership of the bridge at that time.

Larry Gervais stated that the ownership of the bridge was quite possibly overlooked as an issue of concern during the Charter change of 2009. Joey Clark stated that he believed that the Village had looked into repairs on Bridge #50 prior to 2009. Jonathan acknowledged that the Village knew that the bridge was in need of repair and began exploring options, which in turn, began the search for ownership back in 2008/2009. Polly Rico asked who should own the bridge and are the Trustees saying they do or do not want ownership of Bridge #50? Walter Scott again suggested the Boards work out the potential monetary issues surrounding Bridge #50 and work on ownership in the future.

 

  1.  
    1. Taxation of Village Residents and Businesses for Bridge #50

 

Taxes vs. Expenses:

 

According to the Town of Enosburgh’s Annual Reports, the Town has collected approximately $87,000.00 in bridge funds including Bridge #50 from both Town and Village taxpayers since 2009. The Village’s share would be approximately half of that amount. However, in a letter from the Town to the Village, the Town stated they had expended approximately $18,000.00.

 

Pierre Letourneau asked Jonathan why he suspected the “Bridge Fund” only applied to Bridge #50? Jonathan replied that he had not received anything from the Town to dispute that assertion and some of the line items in the Town’s Annual Report specifically reference Bridge #50.

 

Joey Clark, Road Foreman for the Town of Enosburgh provided figures showing expenses on Bridge #50 in 2010 being approximately $36,000.00. The $18,000.00 would be the Town’s match to the construction grant. Joey also believes that approximately $11,000.00 in work on Longley Bridge was done in 2010. The Selectboard asked if there could have been other bridge work done to which Joey advised “Yes”. Jon Elwell asked if this was the case, then why were these figures labeled specifically Bridge #50? 

 

It was determined that the Town of Enosburgh would research the expenses in the “Bridge” line items and provide a listing to the Village, showing a clearer breakdown of expenses from the Town on Bridge #50.

 

The Village would review that information and determine their next course of action. The Village will be in contact with the Town once they have been able to review the Town’s additional explanation on costs for the project, and it was agreed another meeting between the Boards should be considered at that time.

 

Larry Gervais suggested quarterly or semi-annual meetings between the two Boards to discuss any issues to avoid future communication issues. He also suggested that any future decisions regarding the ownership of Bridge #50 be legally clear and concise between both entities. Jonathan advised that the State will need to be involved in any change of ownership as well. 

 

  1. Adjourn

 

There was a consensus by both Boards to adjourn the meeting. The meeting adjourned at 7:30pm.

 

Respectfully Submitted,

 

 

 

Kristy Lynch, Minute Taker

 

 

 

 

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

July 23, 2013

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Walter Scott

Staff – Jonathan Elwell, Garry Atherton, Greg Clark, Kristy Lynch

 

Meeting called to order by Chair, Michael Manahan at 6:32 p.m.

 

1.     Review/Approval Meeting Minutes June 25, 2013

Walter Scott made a motion to approve the minutes from June 25, 2013 as written. Seconded by Guy Breault. Unanimous.  

 

2.     Access Permit Application, 65 Larose Lane

Michael and Janet Larose have submitted an application for a Curb Cut/Access Permit for their property located at 65 Larose Lane. This would be a third access for the property to accommodate any future development and to facilitate any future work by VT Gas. Garry Atherton advised he spoke with Michael Larose, reviewed the application and the permit application meets the B-71 standards that the Village has adopted. Garry suggested, as a condition of approval, that any work in the Village right-of-way be inspected by the Village PWD (Public Works Department) and also that a culvert would be necessary and that the culvert would require approval of the Village PWD at the owner’s expense. Walter Scott made a motion that the permit be approved, with the condition that the Larose’s would need inspection and approval of any work in the Village right-of-way, that the culvert installation be approved by the Village PWD and that any costs associated with said work be paid for by the property owner. Seconded by Guy Breault. Unanimous.

 

3.     Director of Public Works Department Report

- Garry Atherton updated the Board on the status of the PWD. Presently, there are 3 men working in the department and with winter being the busiest time, these employees will be using vacation time shortly. The PWD will utilize the assistance of the part-time employee.

Projects include: mowing, cleaning up roadsides, a water leak on the West Berkshire Road (to be done 7/25) and VT Rural Water Safety will conduct a training on 7/24 (future dates will be the last week of August and last week of September).

 

- Garry said he spoke with Brenda in reference to the Pearl Street sidewalk project. This project has an anticipated start date of August 19th and an expected completion date at the end of September. Garry will write up a contract for this project specifying a deadline.

 

- Guy Breault inquired on work needed on Hayes Farm Road and Duffy Hill Road. Garry updated the Board that the line item for paving projects was approximately $18,000.00; approximately $3,200.00 was used in striping leaving about $15,000.00. PWD is looking into doing some work on Duffy Hill Road in the area of Weed Lane, but has no start date at this time.

 

- Garry advised that the area on Main Street affected by a water leak will be repaired by the PWD, utilizing equipment borrowed from Richford, possibly Monday or Tuesday.

 

- There is significant infiltration at the St. Albans Street pump station. Budgeted funds will be used to clean this up.

 

- Garry spoke with Gary Denton from ECI. VT Gas is supposed to arrive in Enosburg Falls within the next couple of weeks. Garry suspects he will spend a lot of time with them when they arrive.

- Garry has received no further update from the Storm Water Study. Jon advised he received a call from Denise Smith, FNLC Director while he was out of the office. There was discussion on the present Storm Water condition and the expectations of the Agency of Natural Resources (ANR).

 

- Garry advised the Board that the water situation in the Village is good; flows are what they should be, with normal service maintenance to be done.

 

- Garry asked if the Board requested any additional projects of his department. Guy would like to see some sort of paving or ditching done along Duffy Hill Road. Garry said this is a project and ditching has been done along Duffy Hill Road and Water Tower Road.

 

4.     Riverview Park

Jon asked the Board on how to proceed with the estimated $5,000.00 budgeted for Riverview Park. The Northern Forest Canoe Trail made some access improvements and the Village did purchase a trash can. Some other previously suggested items were signs, an engineer to map a trail system or paving the parking lot (which was dismissed based on cost).

 

Guy Breault then suggested changing the name of Riverview Park due to the number of public areas using the name “River”. Guy Breault and Mike Manahan suggested the names of Falls View or Island View, based on the geography of the area. Guy made a motion to change the park name to Island View Park, Walter Scott seconded. Unanimous.

 

Walter Scott suggested that Jonathan look into procuring a sign with the park’s name and a no littering sign and make arrangements for printing and installation. Guy asked that staff price the cost of small stone for the parking area and check the feasibility of making that improvement.

 

5.     Electric Department Project Updates

Jon and Greg Clark provided updates on Capital Improvement Projects.

 

- Dam Bladder Replacement: Jon is working with Greg and a schedule is in place. Turner Group Engineers will have the bid specs and engineering design plans in place by Thursday and the project should go out to bid. The ads for the bid will appear on July 27, August 1, and August 8. Public bid will be open on August 12. If project goes on schedule, Jon should be able to present the Board with bids on August 13 for their review and approval. The anticipated project start date would be August 19 with a completion date of September 25. The estimated cost of the project will be $280,000.00 ($156,000.00 raised from bond vote, $124,000.00 from the Electric Department savings). The only potential delay in the process could be a permitting issue with ANR. Walter asked if any potential bidders were known. Greg advised there is at least one locally and possibly a couple in Mass.

 

- Bucket Truck: Bids are in and will be presented.

 

- Repairs to the Bridge of Flowers and Light: Jon has been working with the engineers from Knight Consulting. The project should go to bid on July 27, with ads running on July 27 and August 1. A pre-bid conference will be held on August 7 and public bid will be August 21. Bids should be before the Board for approval on August 27. Project should start upon the notice to proceed, about a week or so after the 27th with an anticipated completion date of October 31st.

 

- Hydro Facility Engineering Study: RFPs were sent on July 1st and bids opened on July 10th. Ads ran/will run July 10th & 11th, 17th & 18th, and 24th & 25th. Public bid will open on August 6t. The Board will be presented bids for review and approval on August 13th with an anticipated start date of August 26th and the study completed by November 21st. Guy asked if many bids were expected. Jon advised the study is specialized, but they may get a few.

 

6.     Bucket Truck Bids

Jonathan presented the Board with a list of bids for a new bucket truck. The Electric Department recommends the Altec bid. Altec was the only bidder to meet all the criteria outlined in the Request for Bid. The budget for the project was $150,000.00. Altec came in under budget, allowing for some potential additional purchases for the truck. Delivery is expected in 6 to 7 months. Walter Scott made a motion to accept the bid from Altec Industries in the amount of $124,559.00. Guy Breault seconded. Unanimous. 

 

7.     VPPSA BOD Alternate

Jonathan advised the Board that one of the duties held by Richard Roberge was that of Enosburg’s VPPSA Alternate Board Director. Jonathan is the director and is able to make most of the meetings, however, VPPSA would like an alternate named. Based on his knowledge and understanding, the Board asked Jon to approach Greg Clark about the position.

 

8.     SQRP Report

Jon presented the Board with the most recent SQRP report, as is required quarterly. The Village is within limits when it comes to outage.

 

9.     Bridge #50 Request

Jon presented the Board with an email request from Billie Jo Draper of the Town of Enosburgh requesting a meeting with the Village Board to discuss the issues with Bridge #50. The meeting would address a dispute between the two entities regarding funding issues with repairs to the bridge. The Village had previously asked for an explanation from the Town on the discrepancy between what they were told the Town spent on repairs to the bridge and what was reported in the Town’s Annual Report. No information had been received. Also at issue is a potential violation of the Town’s Charter. The Trustees agreed to meet with the Selectboard, and asked Jon to arrange for a special meeting between the Village of Enosburg Falls Trustees and the Town of Enosburgh Select Board for either August 12th or August 20th.

 

10.  Manager’s Report

Jon updated the Board on the following:

 

- Director of Finance Position: Caroline Marcy has been hired as the new Director of Finance with a start date of August 1st.

 

- 16 Village Drive Architectural Work: Laz Scangas is unable to make the original July 31st deadline to complete the architectural drawings for the Conference Facility. A new contracted deadline of September 6th is now in place.

 

- Wild & Scenic River Designation: Jon provided the Board with the latest update from Shana Stewart, the Study Coordinator for the project. The designation no longer includes the Village of Enosburg Falls, however, there could be future concerns about the boundary and the operation of the hydro facility, although the Missisquoi River Watershed Basin has expressed no desire to interfere with the operation of the existing dam.

 

- VPPSA Summer Social: The Board was presented with an invitation to attend the summer social put on by VPPSA. The Board members should let Jon know by 7/26 if they plan to attend.

 

11.  Other Business

     There was no other business to discuss.

 

12.  Executive Session

Guy Breault made the motion to move into Executive Session for the purpose of discussing legal and personnel issues. Seconded by Mike Manahan. Unanimous. The Board entered executive session at 8:27 pm.

 

 

 

Respectfully Submitted,

 

 

 

Kristy Lynch, Minute Taker

 

Jon Elwell left the executive session at 9:10pm. At 10:10pm, Guy Breault made a motion to re-enter the Board’s regular meeting. Seconded by Walter Scott. Unanimous. The Board re-entered their regular meeting at 10:10pm. As a result of executive session, Guy Breault made a motion to appoint Amy Harrness to the current vacancy on the Board. Seconded by Walter Scott. Unanimous.

 

Guy Breault then made a motion to approve another three year contract with Jon Elwell to serve as Village Manager with the first year of this contract’s salary to be $75,800.00/year. Seconded by Walter Scott. Unanimous.

 

13.  Adjourn

There being no other business to come before the Board at this time, Guy Breault made a motion to adjourn. Seconded by Walter Scott. Unanimous. The meeting adjourned at 10:15pm.

 

Respectfully Submitted,

 

 

 

Michael Manahan, Chair

 

 

 

 

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

June 11, 2013

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Jesse Woods, Walter Scott

Staff – Jonathan Elwell, Kristy Lynch

Guest- Amy Harrness

 

Meeting called to order by Chair, Michael Manahan at 6:31 p.m.

 

1.     Review/Approval Meeting Minutes May 28, 2013

Walter Scott made a motion to approve the minutes from May 28, 2013 as written. Seconded by Jesse Woods.   Unanimous. Kristy, a number of years ago the Board asked if votes with no opposition could say, “Unanimous” that’s why we write it that way.

 

2.     Curb Cut Application Blouin Brothers 679 Orchard Street

Jonathan presented a request made by Blouin Brothers for the property located at 679 Orchard Street. Blouin Brothers would like to eliminate the existing drive on Orchard Street, which would be an approximate 90° degree turn into the lot, and replace it with a new drive as outlined in the plans. This new drive meets the B-71 Vtrans standards . The plan has been reviewed by Garry Atherton who recommends approval of the request. Guy Breault made a motion to approve the curb cut application as presented; seconded by Jesse Woods.  Unanimous.  

 

3.     SRO Contract, Franklin County Sheriff’s Dept.

Jon presented the Board with a revised 2013 contract for a SRO/Community Police Officer position that had been discussed at the May 28th meeting. FCSO made changes to the contract that reflected the suggestions made by the Board and that meet the agreements made between the Town and the Village in their joint meeting. There was discussion about execution of this contract in terms of disputes and concerns to which Jon reminded the Board of the joint meeting discussion around this issue; that any problems and concerns regarding the Village will be discussed with the Village and issues that arise in the Town would be discussed with the Town, as is presently done. Jesse Woods made the motion to approve and sign the contract as presented and Guy Breault seconded.  Unanimous.

 

4.     Trustee Vacancy

Jon updated the Board on the status of the Trustee vacancy. Several individuals have expressed interest in the position. Those persons are: Mike Larose, Ray Magnant, Larry Fiske (who submitted a resume to Jon for the Board to review) and Dick Roberge – who called the morning of the 10th and advised he would like to resume the position. Present at the meeting was Amy Harrness, a resident of Church Street, who advised that she has an interest in the position as well, and reviewed her qualifications with the Board. Jon discussed with Amy the requirements of the position as they pertain to appointment/elections and also later discussed with the Board how they could go about discussing the candidates through Executive Session. The Board took all information under advisement.

 

5.     RI REC’s Application

Jon presented the Board with a copy of a Renewable Energy Resources Eligibility Form from the State of Rhode Island’s Public Utilities Commission. Jon wanted to make the Board aware that this application had been completed. Rhode Island would receive Renewable Energy Credits on behalf of the Village’s Hydro Power and the Village would receive between $2,000 and $3,000 a year in revenue for the Electric Department if the application is successful. The Village of Enosburg Falls Water & Light Department has successfully participated in this program with the State of Connecticut.

 

 

6.     Capital Budget Draft

Jon presented the Board with a revised Capital Budget Plan (CBP) reflecting changes requested at the last Board meeting; namely that a dollar amount be added to the line item for the Generator Shelter and that the Diesel #1 Park project cost of $360,000.00 be reduced to $202,000.00 by scaling back the scope of work to be performed. The new work to be performed would consist of the tear down and rebuild of Diesel #1 Building and then Phase 1 of the project. There was discussion on the financing of projects on the Capital Budget Plan. Walter Scott asked if showing items on the CBP could in any way adversely affect the Village. Jon explained that the CBP does not legally obligate the Village to perform any of the projects, only to put forth a plan of expenses and completion. Walter Scott pointed out that the line item for the Village Conference Facility should be adjusted to show $18,024.00 to be spent in 2013 on this project for architectural designs. Jon advised he would make that adjustment. The Board agreed that the Capital Budget Plan meets with their approval, pending the one change to the Conference Facility. Motion to accept the CPB made by Walter Scott and seconded by Guy Breault.  Unanimous.

 

7.     VT Healthcare Exchange

Jon advised the Board that he received written verification (via email correspondence) from the State of Vermont that the Village of Enosburg Falls is exempt from the new healthcare regulations due to the  union contracts and union health care program between the Village and the IBEW. It appears this exemption should be good through at least 2017 when Federal changes will occur. 

 

8.     Manager’s Priority List

Jon presented the Board with the Manager’s Priority List. This list is prepared each year for the Board to review and be kept apprised of the operations of the Manager’s Office, and help the Manager and Board understand what the priorities are for the position through the year. The Board reviewed this list as presented and made no changes.

 

9.     Manager’s Report

a.     Joint Municipal Plan Update. Ron Duso, Chair of the VOEF Planning Commission advised that it appears the Commission will not have a Joint Municipal Plan in place by the time the individual plans of Enosburgh Town and the Village of Enosburg Falls expire. It is the Planning Commission’s recommendation to their respective Boards that the Boards adopt their existing plans (with any proposed amendments) and the Commissions will continue to work on a joint plan with NRPC.

b.    Metal Building Project Update. Jon updated the Board on some issues that have come up around the construction of the metal building at the Public Works Garage site. The DRB advised that the project does not meet the setback requirements. The solution would be to change the proposed location of the building, which does not meet the needs of the Village, or request a variance. A variance has been requested. Issue #2: While funds were budgeted for the construction of this project, an article was not written in the Annual Warning to approve the General Fund’s initial expenses of construction. The Village will have to either call a Special Vote or wait until the next Annual Meeting. Lastly, the contractor for the project, Hardy Engineering, has been contacted by State Fire Marshal, Chris Boyd, who expressed concern over re-using the metal building. The concerns have not been specified. Tim Hardy will be in contact with Garry Atherton soon to discuss the issue.

c.     Board Signatures. Nancy Parsons’ last working day is the 21st of June. Walter Scott and Michael Manahan, as authorized check signers, will need to stop by the Village Offices on Wednesdays and Fridays to sign checks. Michael Manahan suggested that a phone call from staff be made to them as a reminder.

d.    Thefts at 42 Village Drive – Case Update. 2 individuals have been found guilty in the metal thefts at the Village Main Office last summer. They have been ordered to pay $7,500.00 in restitution provided the court is able to collect money from the guilty persons.

e.     VT Dairy Festival. It was another successful year for the Dairy Festival with no known problems. Congratulations to the Lion’s Club for another job well done.

 

10.  Park on Duffy Hill Road

Jon presented the Board with the submissions of names for the new park on Duffy Hill Road. Those names were: Vensoburg Park, Mae Barcomb Park, Weowna Park, We-Own-A Park, Island View Park, and Parsons Park (as submitted by Staff). The Board decided to take the names into consideration and table any decision.

 

11.  Other Business

Jesse Woods commented on the high number of Electric Dept. disconnect notices that went out. Jon agreed that this was the highest number he had encountered.

 

12.  Executive Session

Walter Scott made a motion to go into executive session for the purpose of discussing  a personnel issue. The motion was seconded by Jesse Woods. Unanimous. The Board entered executive session at 8:47 pm.

 

 

 Respectfully Submitted,

Kristy Lynch, Minute Taker

 

            Jesse Woods made a motion to re-enter the Board’s regular meeting. Seconded by Walter Scott. Unanimous. The Board re-entered their regular meeting at 9:12pm. There was no action as a result of executive session.

 

13.  Adjourn

There being no other business to come before the Board at this time, a motion to adjourn was made by Jesse Woods. Seconded by Walter Scott. Unanimous. The meeting adjourned at 9:12pm.

 

 

 

Respectfully Submitted,

Jonathan Elwell, Village Manager

 

 

 

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

June 25, 2013

Present: Trustees – Michael Manahan (Chair), Jesse Woods, Guy Breault, Walter Scott

                  Staff – Jonathan Elwell, Garry Atherton, Ken Laplante

                  Guests – Denise Smith, Larry Fiske

 

The Meeting was called to order by Chair, Manahan at 6:35pm.

 

1.       Review/Approval Minutes June 11, 2013 – Guy Breault made a motion to approve the minutes of June 11, 2013 as written. Seconded by Walter Scott. Unanimous.

 

2.       Friends of Northern Lake Champlain, Storm Water Study – Denise Smith and Jon Elwell gave an overview of the Storm Water Study for the Village of Enosburg Falls the Friends of Northern Lake Champlain along with Stone Environmental Engineering completed this year. FNLC would like to work on one storm water project listed in the Village from the study which is located off Dickinson Avenue. FNLC stated the project would cost $12,000.00 - $15,000.00, and that they would pay for the cost of the project. FNLC also requested that additional rock or gravel that may be needed to complete the project be donated by the Village. There was consensus by the Board that if the Village agreed to do the project, some rock and gravel could be donated by the Village. After discussion, Walter Scott made a motion to approve FNLC do the proposed storm water project off Dickinson Avenue as described by Denise Smith. Seconded by Jesse Woods. Unanimous. FNLC will be back in touch with the Village once more details and a time line have been figured out for the project.

 

3.       Pearl St Sidewalk Project Bids – Garry Atherton presented bids to the Board of Trustees for the Pearl St Sidewalk Project. The bids received were, Desroches Construction Service $31,730.00, Goodhue Construction $26,293.65, and Wright’s Excavating $25,837.00. Staff recommended the low bid from Wright’s Excavating at $25,837.00. Walter Scott made a motion to approve award of the Pearl St Project contract to Wright’s Excavating. Seconded by Jesse Woods. Unanimous.

 

Walter Scott then asked if the Board could spent a few minutes discussing the Metal Building Project planned to be built on the Public Works Garage property? The Board agreed. Walter and Garry Atherton gave a summary of unforeseen obstacles and delays regarding this project over the past two months. The delays include zoning setback requirements, fire and safety issues sited by Chris Boyd, State Fire Marshall, and additional engineering tests to determine the strength of the building. Because of these issues and the delays they are causing, it is clear that the project is not going to be able to be completed this year. Walter suggested that the Board consider halting the project at this time, and possibly indefinitely. After more discussion on this subject, Guy Breault made a motion that the Board put this project on hold indefinitely. Seconded by Walter Scott. Unanimous.

 

4.       Park on Duffy Hill Road – Jon Elwell circulated the suggested names for the new park again for Board review. In addition to these, Michael Manahan suggested River Front Park, River Gorge Park, Riverview Park, and Riverside Park. Walter Scott made a motion to name the new park Riverview Park. Seconded by Jesse Woods. Unanimous.

 

5.       VELCO Fiber Project/Net Access Agreement – Jon Elwell reviewed the terms and conditions of a draft Net Access Agreement between VELCO and the Village of Enosburg Falls regarding getting lit fiber into the Village’s sub-station behind the Main Office at 42 Village Drive. The draft was provided in the Board’s packet and outlined objectives, costs, and proposed steps to complete the fiber project and set up an agreement for how this would be paid for. The Village would make monthly payments to VELCO for this work over the expected life of the equipment. It is estimated the payments to be at about $200.00/month. Jon mentioned there were potential benefits to bringing the fiber to the sub-station including the possibility of running internet and phone service through the fiber, and maybe having a direct line with Swanton Village and having Swanton handle Enosburg Falls’ dispatch service rather than the private phone service out of South Burlington. Jesse Woods made a motion to approve the Net Access Agreement with VELCO. Seconded by Guy Breault. Unanimous.

 

6.       Dam Bladder Replacement Project Update – Jon Elwell gave the Trustees an overview of where things currently stand with the Dam Bladder Project. Turner Group will be the engineers for the project, and have been working with Jon and Greg Clark for the past seven months off and on regarding the bladder. Jon has given Turner Group approval to move forward getting bid specs together for the project. There were no objections to this. Jon is estimating, if the project can continue moving forward at a steady pace, a mid-October completion date is possible. He will continue to keep the Board informed as the project develops.

 

7.       Digger Truck Sale: Discussion – The Village has been approached by two individuals regarding buying the Village’s old Digger Truck. Jon suggested putting the vehicle up for sale – something simple – just a “For Sale” sign for two weeks, notify the two individuals interested, and see what offers come in. The Trustees would have final review over the sale. There was a consensus to do this, and the Board asked Jon to have the truck moved to the front area of the Garage property to give it more visibility. After two weeks with the sign on the truck, any offers will be brought to the Board at their next meeting. The asking price will be $3,500.00 or best offer.

 

8.       2013 Transco Equity Purchase – Jon Elwell reviewed a memo from Crystal Currier, CFO at VPPSA. VELCO is looking for an indication of interest in purchasing Transco stock purchases for 2013. In addition VPPSA has told its members that the expense of financing the Transco purchases has become a problem for VPPSA. VELCO, in response to this concern, is offering to finance purchases through its organization for members interested. There are two questions that need to be answered; Is the Village of Enosburg Falls interested in its share of stock purchases offered for Transco, and if “yes” then is the Village interested in financing through VELCO or does it want to finance through its own means? This is just an expression of interest at this time – this is not a firm commitment to either question. If the stock purchase moves forward, Transco will present an official offer to the electric utilities in the state. This is just to help VELCO gage the interest and how much they would need to be prepared to finance for the purchase.

 

After some discussion, there was a consensus to tell VPPSA the Village is interested in the stock purchases of Transco, and would also be interested in financing through VELCO. Jon will contact VPPSA and have them communicate this to the appropriate parties.

9.       Manager’s Report – Jon reported that the Sheriff’s Dept. has run into software issues providing crime statistics specific to the Village. Kristy Lynch is working with the Town’s 911 Coordinator, Mary Hatch to resolve these new issues, but it will take some time. Patty Richards (formerly Director of Power Supply at VPPSA) is the new General Manager of Washington Electric Coop. The Enosburg Peace Vigil has signed the Agreement for the Gary King Memorial Bench in Lincoln Park. Jeremiah King will bring a signed copy of the agreement to the Main Office in the next few days.

 

10.   Other Business – There was no other business at this time.

 

11.   Executive Session – Walter Scott made a motion to enter executive session for the purpose of discussing a legal item, and personnel issues. Seconded by Jesse Woods. Unanimous. The Board entered executive session at 8:25pm.

 

Walter Scott made a motion to return to the Board’s regular meeting. Seconded by Jesse Woods. Unanimous. The Board re-entered its regular meeting at 9:50pm. There was no action taken as a result of executive session.

 

12.   Adjourn – There being no other business to come before the Board, Walter Scott made a motion to adjourn. Seconded by Jesse Woods. Unanimous. The Board adjourned the meeting at 9:50pm.

 

Respectfully Submitted,

 

 

 

 

Jonathan Elwell, Village Manager

 

 

 

 

 

 

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

May 28, 2013

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Jesse Woods, Walter Scott

Staff – Jonathan Elwell, Kristy Lynch

 

Meeting called to order by Chair, Michael Manahan at 6:31 p.m.

 

1.     Review/Approval Special Meeting Minutes May 14, 2013, Regular Minutes May 14, 2013

Jesse Woods made a motion to approve both sets of minutes from May 14, 2013 as written. Seconded by Guy Breault. Unanimous.  

 

2.     Lincoln Park Bandstand Permit Request, New Life Christian Church

Jonathan presented a request made by the New Life Christian Church to utilize the Bandstand for a Christian Music Concert and Barbeque from 2pm to 10pm on June 29, 2013. Motion to approve the request made by Guy Breault – Walter Scott seconded. Unanimous.

 

3.     WW CSO Project Bond Increase

Jon advised the Board that payment on the bond for the wastewater treatment facility improvements; which was approved by voters in March of 2011, will be due in January 2014. The rate increase on the WW bond fees will be $3.54 per month, per user unit. This amount is less than the initial estimate of $5-$6/month. The State requires a lump sum payment, so the Village needs to begin collecting the rate increase effective the next billing cycle. Motion to approve the bond rate increase and billing made by Guy Breault; seconded by Jesse Woods, unanimous.

 

4.     State Health Care Program

Jon advised the Board that he attended 2 workshops held by the Vermont League of Cities and Towns regarding the upcoming changes to the Vermont Health Care System. It is Jon’s belief that the Village of Enosburg Falls, as an employer, will be exempt from the new health care requirements because the Village has union (IBEW) contracts to secure health care coverage through the union’s insurance program, and in doing so, is regulated by Federal Taft-Hartley Act requirements. Jon is waiting for written confirmation from the State to that effect. There will be an informational meeting on June 4, 2013 at 6:30 pm at the Abbey to discuss the future health care requirements in general, and is open to the public.

 

5.     SRO Contract

Jon presented the 2013-2014 Enosburg SRO Police Services Contract as drawn up by the Sheriff’s Office. Jon pointed out to the Board several issues he saw within the contract that should be clarified or changed. The contract as proposed holds the Village financially responsible until June 30, 2014. This however, does not meet the spirit of what was discussed in a joint meeting between the Village of Enosburg Falls and the Town of Enosburgh. Namely, the Village of Enosburg Falls will no longer be financially responsible for the contract after December 31, 2013. Jon proposed to the Board changes to the contract he would like to see made in order to reflect the agreement between the Village and the Town. He would then present those changes to Sheriff Norris as well as the Town of Enosburgh. Jon received consensus from the Board to move forward.

 

6.     Trustee Vacancy

Jon reminded the Board of the vacancy in the Board of Trustees with the resignation of Richard Roberge. Several questions were asked pertaining to the requirements of the Village for filling the position. Jon advised he posted the vacancy publicly last week. The Village is required to appoint someone to fill the position before March 2014. Guy Breault inquired if anyone had expressed an interest in the position. Jon advised he had heard from Michael Larose and Raymond Magnant. The Board agreed to take the subject under advisement and discuss it again at the next meeting.

 

7.     Manager’s Report

a.     Net Metering: Jon reported to the Board that he attended the monthly meeting of the VPPSA Board and learned that there are reporting requirements (to customers, potential customer’s contractors and the PSB) when the electric utility is about to reach their net metering 4% cap. These notifications must be made before the utility would be allowed to refuse net metering applications. The Village is not near the 4% cap (only 2 solar net metering projects in the service area at this time).

b.    Wastewater Roof Replacement: Project is going well and on time with an estimated completion date of June 15th.

c.     Visit with Richard Roberge: Jon visited with Richard and presented him with a certificate from the Village, recognizing his service to the Village over the past 19 years.

 

8.     Other Business

Mike Manahan asked if there was a flower person for the Bridge of Flowers and Light. Jon advised it was Deb Moskovitz. Mike also advised there is a light out on the bridge; Jon took note.

Mike asked about the dig that occurred on Main Street. Jon advised there was a minor water leak that had been under observation; however, it needed to be repaired.

Guy Breault inquired about an update to the resurfacing project on Route 105/108. This project is still slated for State FY ’15 (after July 1, 2014).

Jon advised that painters were scheduled for Wednesday to begin crosswalk painting

 

9.     Executive Session

Walter Scott made a motion to go into executive session for the purpose of discussing a personnel issue which was seconded by Jesse Woods. Unanimous. The Board entered executive session at 7:40 pm.

 

 

Respectfully Submitted,

Kristy Lynch, Minute Taker

 

 

Guy Breault made a motion to come out of executive session. Seconded by Jesse Woods. Unanimous. The Board re-entered their regular meeting at 7:59 pm. There was no action taken as a result of executive session.

 

10.  Adjourn

There being no other business to come before the Board at this time, Walter Scott made a motion to adjourn. Seconded by Jesse Woods. Unanimous. The meeting adjourned at 8:00 pm.

 

Respectfully Submitted,

Jonathan Elwell, Village Manager

 

 

 

 

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

May 14, 2013

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Jesse Woods, Walter Scott

Staff – Jonathan Elwell, Kristy Lynch

 

Meeting called to order by Chair, Michael Manahan at 6:47 p.m.

 

1.     Review/Approval Minutes April 23, 2013

Walter Scott made a motion to approve the April 23, 2013 minutes as written. Seconded by Guy Breault. Unanimous.

 

2.     Enosburg Falls Farmers Market Request to use Lincoln Park

Jon presented a request made by the Enosburgh Falls Farmers Market/Jennifer Wright. The Farmer’s Market has been held for years; however, the EBA no longer sponsors the event, so the vendors formed the Enosburg Falls Farmers Market. The organization would need a Peddler’s Permit, blanketing all vendors, from the Village, and permission to use Lincoln Park. The organization is in the process of securing adequate insurance coverage for the vendors. Jon advised the organization was told they could not begin until proper insurance had been secured. Motion was made by Walter Scott to approve the permit and location request, Jesse Woods seconded. Unanimous.

 

3.     Masonic Temple Request for Peddler’s Permit/Events

Jon presented a request for a Peddler’s Permit reviewing the activity. Motion to approve the request made by Guy Breault – Walter Scott seconded. Unanimous.

 

4.     Franklin Grand Isle Bookmobile Lincoln Park, 5k Request

Jon presented a request from the Franklin Grand Isle Bookmobile to organize a 5k fundraising run, utilizing a portion of the park on July 28, 2013. Most of the run will take place on the rail trail. This event has been held in the past with no complaints. Guy Breault made the motion to approve the request that was seconded by Jesse Woods. Unanimous.

 

5.     Hydro Dam Bladder and Bucket Truck

Jon presented a memo to the Board to make the Board aware of a potential legal issue that was raised by the attorney for the Electric Department, Eli Emerson of Primmer, Piper, Eggleston & Cramer. The Village of Enosburg first put to vote the replacements for the Bucket Truck and Hydro Dam Bladder, then, sought and obtained Section 108 Review. Section 108 Review should have occurred first, then public vote. Potentially, because every major loan document has a clause that states, “We certify that we have met all necessary requirements to obtain this loan…” Enosburg Village could have an issue with the lender. Since no lender solicitations have occurred, and the time constraints of re-starting the process is prohibitive to the project moving forward, Jon suggested informing the lending institution of the technicality once bids have been received, but before funding has been secured – and allow the lending institution to rule on the technicality. Motion was made by Guy Breault to approve the action, seconded by Jesse Woods. Unanimous.

 

6.     Capital Budget Draft

Jon presented to the Board a draft edition of a Capital Budget Program which contained an introduction and spreadsheet that extrapolates major project costs and start dates. The Board reviewed the draft, discussing mainly the Diesel #1 Park project; its costs, funding alternatives and present project status (Phase 1 completed). The Board would like to see the costs of Phase 2 and perhaps modify the project in the future. Also discussed were the anticipated road projects, which Jesse Woods stated he would like to see moved up. There was also discussion in reference to alternate funding of road projects (both Federal and State). The Board agreed to take the draft Capital Budget into consideration for amendments and changes in the future.

 

7.     Park on Duffy Hill Road

There was further discussion about the park on Duffy Hill Road. Jon informed the Board that he will follow up with Nancy in reference to the naming contest. Regarding alcohol use, the Board agreed that the ordinances presently in place (Section 804 and 808-Section II) will cover the new park – as the new park is now Village property. There was discussion about modifying ordinances in reference to tobacco use and curfew; however, the Board decided to table the issue unless there are complaints. The Board agreed that at least one garbage can should be placed within the park area for refuse. Also discussed was the possibility for signage at the site welcoming users, warning of slippery conditions, and a posting for “no littering”. It was agreed that besides naming the park, there would be no further discussion on the issues of alcohol use, tobacco use or curfew.

 

8.     Manager’s Report

a.     Friends of Northern Lake Champlain Storm Water Study: Jon reported on a meeting with Paul Madden in reference to their storm water study. Most areas of concern were in Enosburgh Town; however, there were a couple areas within the Village, namely the storm water runoff area by curve on Dickenson Avenue by the Elementary School – which is in need of maintenance. There was also concern about an overflow issue at St. Albans Street and Village Drive where the Village has already made improvements. The suggestions were taken into consideration.

b.    Sidewalk/Grass Maintenance: Complaints have been received from Avis Gervais about the unsightliness of grass growing in the cracks in the sidewalks. Possible solutions were discussed; pesticides are not allowable at this time without a lengthy warning/posting process which would still not preclude complaints about its use. The Board agreed that hiring an additional person for the purpose of grass control is cost prohibitive. Mike Manahan advised he would survey the area in question and they would revisit the issue should further complaints arise.

c.     Trustee Resignation: Effective immediately, Richard Roberge has resigned his post on the Board of Trustees and all committees. There is now a vacancy on the Board.

 

9.     Other Business – There was no other business to come before the Board at this time.

 

 

10. Executive Session – Walter Scott made a motion to go into executive session for the purpose of discussing a personnel issue. Seconded by Jesse Woods. Unanimous. The Board entered executive session at 8:14pm.

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

 

Walter Scott made a motion to re-enter the Board’s regular meeting. Seconded by Guy Breault. Unanimous. The Board re-entered the regular meeting at 8:25pm. There was no action taken as a result of executive session.

 

11. Adjourn – There being no other business to come before the Board at this time, Walter Scott made a motion to adjourn. Seconded by Guy Breault. Unanimous. The meeting adjourned at 8:25pm.

 

Respectfully Submitted,

 

 

Jonathan Elwell, Village Manager

 

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Special Meeting/Site Visit of the Board of Trustees

May 14, 2013

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Jesse Woods

Staff – Jonathan Elwell, Kristy Lynch

Guests - Michael Opuszynski, Northern Forest Canoe Trail

 

6:00 p.m. at the park property located on Duffy Hill Road.

 

1.     Site Visit, Access Improvements with Northern Forest Canoe Trail (NFCT) Organization

 

a.     Walter Opuszynski advised the Board that his organization can devote one week to the project this year. The plan is to make trail improvements with onsite rock, developing a stone staircase with approximately 10 steps. This project could take approximately 3-4 days. Also in the plan is to build a stone “causeway” between the stairs and the trail leading to the water to strive for a level and stable surface. NFCT would require approximately 5 cubic yards of gravel from the Village of Enosburg; 3.5 of which would be used in the causeway. NFCT would need to know about appropriations of the gravel by the last week of June.

 

                                          i.    Jesse inquired if spring flooding will adversely affect the causeway – Mr. Opuszynski advised the causeway would be built up with larger rocks and the gravel would allow the water to drain, which it presently does not. If there is additional time within the week, the NFCT would scout the property for rock for projects slated for next year, such as leveling the rocks at the water entrance to make for a level platform.

 

                                         ii.    Mike asked why an alternate site further up Duffy Hill Road was not being used. Mr. Opuszynski advised that several access locations were considered; however, the site chosen appears to be the site most in use. Also, the water appears deepest at the chosen site – even during shallow times. While the chosen site requires more technical work on NFCT’s part; the steepness and longer distance from the parking area were deciding factors in not picking the alternate site.

 

                                        iii.    Mike asked how the potential users would see the area from the water. Mr. Opuszynski said the organization would mark the area with yellow and blue blazes, approximately 2”x6” which are recognizable by most outdoor enthusiasts.

 

                                        iv.    Mike asked if NFCT has been in contact with the Lawyer family who own  the Lawyer’s Landing boat access area just above the falls. Mr. Opuszynski advised they have been in contact with the owners and they are receptive to the project. The reason the Lawyer family has closed the gate at their property is due to misuse (camping, littering).

 

                                         v.    Guy made the motion to approve the start of the project as proposed. Jesse seconded. Unanimously approved.

 

                                        vi.    Jesse made the motion to approve the Village’s donation of gravel, up to 5 yards, for the project. Guy seconded. Unanimously approved. 

 

2. Adjourn – Jesse Woods made a motion to adjourn. Seconded by Guy Breault. Unanimous. The meeting adjourned at 6:46pm at the Conference Facility.

 

Respectfully Submitted,

 

 

 

 

Kristy Lynch, Minute Taker

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

April 23, 2013

Present: Trustees – Michael Manahan, Guy Breault, Walter Scott

                 Staff – Jonathan Elwell

 

Chair, Michael Manahan called the meeting to order at 6:35pm.

 

1.       Review/Approval Minutes April 9, 2013 – Guy Breault made a motion to approve the minutes of April 9, 2013 as written. Seconded by Walter Scott. Unanimous.

 

2.       Enosburg Food Shelf Coin-Drop Request – The Board reviewed a request from the Enosburg Food Shelf to have a coin-drop August 31st at the corner of Main Street and Orchard Street. Walter Scott made a motion to approve this request with the condition that individuals working the coin-drop wear reflective clothing for their own safety during this event. Seconded by Guy Breault. Unanimous.

 

3.       State Mandated Health Care Plan – Jon Elwell distributed a memo to the Trustees regarding information the State of Vermont has been communicating to employers in Vermont with the new state health care program to be launched January 1, 2014. There are several firm deadlines coming up for employers with less than 51 employees – this would include the Village of Enosburg Falls. These deadlines will have to be met in order to be compliant with the program. Participation is mandatory, and the state is telling people there will be no exceptions. Along with the memo, Jon also distributed a flier for a public workshop to be held at the Abbey in Sheldon June 4th by the State of Vermont to review the State’s impact, and requirements on employers.

 

4.       Request for Joint Meeting, SRO Contract – Jon directed the Board to a contract, and email in their packets regarding the new School Resource Officer contract for Enosburg. There is a large increase in the contract, and it is written as a three-year contract rather than the previous 1-year contracts the Board has agreed to in the past. Most of the increase in the contract is due to the purchase of a new police cruiser to be purchased by the Sheriff Department for the position. Jon and Billie Jo Draper, Town Clerk for Enosburgh have both spoken with Sheriff Norris about the contract. He is requesting a joint meeting with the Selectboard and the Board of Trustees to discuss this item. The Trustees instructed Jon to tell the Selectboard they could meet May 6th, May 7th or May 21st at 6:30pm for a Joint Meeting.

 

5.       SQRP Report – This is the quarterly report all electric utilities in Vermont must submit to the Public Service Board regarding the utility’s performance standards. This was distributed to the Board of Trustees. There were no particular issues to report in the current quarter.

 

6.       Manager’s Report – Jon followed up with the Board on the tractor safety concerns expressed by Michael Larose at the Board meeting April 9th. Jon spoke with Steve Meyers, a safety consultant the Village has worked with previously, and asked him about the claims Michael Larose had. Steve Meyers assured Jon that it is not illegal to have an aftermarket cab on a tractor, and told him what employees need to do in order to safely use the equipment - including using the vehicle for street sweeping. The Village is currently practicing the techniques needed for safe use of a tractor with an aftermarket cab.

 

Jon also reported to the Board that the new tractor had been delivered yesterday. In order to keep the process moving, Jon had signed the necessary loan and equipment receipt documents for the tractor. He asked that the Trustees endorse his signing of these materials. Guy Breault made a motion to endorse the signing of the loan and equipment receipt documents by Jon Elwell, Village Manager for the new tractor. Seconded by Walter Scott. Unanimous.

 

Lastly, Jon reviewed materials in the 2012 VPPSA Annual Report. The Board expressed that they found this report to be helpful in their understanding of VPPSA, and the work the organization does on behalf of all its members.

 

7.       Other Business – There was no other business to come before the Board at this time.

 

8.       Adjourn – There being no other business to come before the Board, Guy Breault made a motion to adjourn. Seconded by Walter Scott. Unanimous. The meeting adjourned at 7:47pm.

 

Respectfully Submitted,

 

 

 

 

Jonathan Elwell, Village Manager

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

April 9, 2013

Present: Trustees - Michael Manahan, Guy Breault, Jesse Woods

Staff - Jonathan Elwell, Nancy Parsons

Guests – Michael Larose

 
Chair, Michael Manahan, called the meeting to order at 6:30 p.m.

 

  1. Review/ Approval Minutes March 26, 2013 – Guy Breault made the motion to accept the minutes as written, second by Jesse Woods, unanimously approved.  Mr. Larose questioned the accuracy of the record.  Jon Elwell reminded the Trustees that the minutes are an account of what took place at the meeting, regardless of anyone’s thoughts on these occurrences.  The Trustees confirmed their approval of the minutes as written.

 

Having expressed his desire to speak, the Trustees allowed Michael Larose to address them. Michael said he is concerned with the way the Village solicited quotes for the new tractor purchase. He claims that Mathew Larose, sales representative for Champlain Valley Equipment was never told the Village wanted an aftermarket cab.  Mr. Larose also stated he had issue with the cab on the tractor that the Village recently decided to purchase.  It is Mr. Larose’s belief that the aftermarket cab which was purchased would be hazardous to the health of Village employees as they are using it.  Jon stated that Village employees Ken Laplant and Rick Longley had both requested the type of cab that the Village decided on.  This was confirmed by Guy Breault who stated the employees wanted the removable cab in order to get around trees when they were mowing in the Village parks. Jon also said that these same employees had told Jon that it had been communicated verbally to Champlain Valley Equipment that the Village wanted an aftermarket cab. The Trustees confirmed their choice to purchase the John Deere tractor as previously voted on at their last meeting. They instructed Jon Elwell that this was their final decision on the issue.

 

  1. Lincoln Park Bandstand Permit Request:  VT Thunder Event, American Legion –Jon presented the request saying it is an event that has been held in the same manner for a number of years.  Motion was made by Guy Breault to approve permit. This was seconded by Jesse Woods and unanimously approved. 

 

  1. Lincoln Park Bandstand Permit Request:  Memorial Day, American Legion – This is another event that has been held in the same manner for a number of years.  Motion was made by Jesse Woods to approve, seconded by Guy Breault and unanimously approved.

 

  1. Park at Duffy Hill Rd Park NFCT Campsite Request – Jon reminded the Trustees of the proposal by the Northern Forest Canoe Trail (NFCT) organization to develop a campsite at the new Village park on Duffy Hill Road.  Jesse Woods stated he felt the access development which NFCT proposed was good and he would like to explore that further.  There was agreement among the Trustees to hold off for a while on the campsite and see how this summer season went in the new park.  The Trustees asked Jon to invite NFCT to come to a future Trustee meeting to further discuss the access plan.

 

  1. Park at Duffy Hill Road – Jon again reminded the Trustees they still needed to come up with a name for the site, determine what they want for allowable hours of use, and decide on a policy for alcohol and tobacco use at the site.  Jesse stated he felt enforcement of tobacco or alcohol prohibition in the park would be difficult to enforce.  Any decision on the hours or alcohol/tobacco prohibition was tabled until a future meeting.  The Trustees did decide to hold a contest for the community to suggest a name for the new park.  Nancy Parsons volunteered to coordinate the contest.

 

  1. Manager’s Report – Jon has received a request from Enosburg Falls High School Guidance Department for a member of the Trustees to attend a meeting with students involved with trying to lower behaviors associated with risk among students at the school. This meeting will be April 16th at 6:30pm.  Jesse volunteered to attend.

 

Jon shared an article from the County Courier regarding approval by the Vermont Agency of Natural Resources of a plan to address perceived issues with municipal stormwater drain systems in the Missisquoi Bay watershed.  He believes the plan is based on a study of stormwater runoff in which the Village Trustees approved participation back in 2010.  An organization called The Friends of Northern Lake Champlain is administering the plan.  Village employees, along with Jon, will be meeting with the organization to review their conclusions and recommendations.

 

Jon also told the Trustees he heard from VT Gas that their open house held on March 26th was highly successful with good attendance.  They have indicated to Jon they may be doing further work in the Village which would mean at some point the Trustees would see an additional permit application from them.

 

  1. Other Business – Jesse reported the Rec Committee which he has been part of is developing a web-based calendar where all local recreational happenings will be listed.  The committee is working on a three-year plan to coordinate recreational activities.

 

Mike Manahan shared that he had received a copy of a Northwest Regional Planning document showing the State of Vermont paving Route 105 in fiscal year 2015.  This agrees with the July 2014 timeframe Jon was told by State employees.

 

  1. Adjourn- There being no other items to come before the Board at this time, Guy Breault moved to adjourn, seconded by Jesse Woods and unanimously approved.  The meeting adjourned at 8:40pm.

 

 

Respectfully Submitted,

 

Nancy Parsons, Director of Finance

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

March 26, 2013

Present: Trustees – Michael Manahan, Guy Breault, Richard Roberge, Jesse Woods

                  Staff – Jonathan Elwell, Garry Atherton

                  Guests – Kelee Maddox

 

Chair, Michael Manahan called the meeting to order at 6:32pm.

 

1.       Review/Approval Minutes February 26, 2013, Annual Meeting Minutes March 12, 2013 – Guy Breault made a motion to approve the February 26, 2013 minutes as written. Seconded by Jesse Woods. Unanimous.  Jesse Woods made a motion to approve the Annual Meeting Minutes, March 12, 2013 with two amendments; adding a sentence to Article 5 mentioning sidewalk work to be done on the north side of Pearl Street from Main Street to Church Street, and changing the one “Nay” vote written on Article 7 to being reflected on Article 10. Seconded by Richard Roberge. Unanimous.

 

2.       Organizational Meeting

A.      Elect Chair: Richard Roberge made a motion to elect Michael Manahan as Chair for 1-year. Seconded by Guy Breault. Unanimous.

B.      Elect Vice-Chair: Richard Roberge made a motion to elect Jesse Woods as Vice-Chair for 1- year. Seconded by Guy Breault. Unanimous.

C.       Set Meeting Times: Jesse Woods made a motion to keep the meeting dates and times as they are – the second and fourth Tuesdays of each month at 6:30pm. Seconded by Guy Breault. Unanimous.

D.      TAC Appointment: Jesse Woods made a motion to appoint Richard Roberge for a 1-year TAC appointment. Seconded by Guy Breault. Unanimous.

E.       Regional Planning Commission Appointments: Guy Breault made a motion to appoint Michael Manahan and Richard Roberge as the Village representatives to NRPC. For 1-year. Seconded by Jesse Woods. Unanimous.

F.       EFEDC Appointments: Guy Breault made a motion to appoint Noel Anderson and Walter Scott to the EFEDC for 2-years. Seconded by Richard Roberge. Unanimous.

G.     Local Planning Commission: Richard Roberge made a motion to appoint Ron Duso to the Planning Commission for a three-year term. Seconded by Guy Breault. Unanimous.

H.      DRB Appointments: Guy Breault made a motion to appoint Ron Duso and Betsy Reed each to a three-year to the Development Review Board. Seconded by Jesse Woods. Unanimous.

I.        Adopt Rules of Order: Guy Breault made a motion to adopt a loose interpretation of Robert’s Rules of Order for Trustees Meetings. Seconded by Jesse Woods. Unanimous.

 

3.       VT Dairy Festival Permit Request, Lions Club – Guy Breault made a motion to approve the Enosburg Falls Lions Club’s request for a VT Dairy Festival Permit the weekend of June 1st. Seconded by Richard Roberge. Three in favor. One abstention. Motion passed.

 

4.       Water, Wastewater Request 44 Stebbins Street – Guy Breault made a motion to approve one additional water and one additional wastewater allocation for 44 Stebbins Street as requested by the Bible Central Church. Seconded by Richard Roberge. Unanimous.

 

5.       Water, Wastewater Allocation Request, 342 Main Street – Kelee Maddox was present as a property owner of 342 Main Street. Along with the request, the property owners of this building are asking for two years to pay for the additional allocations. After some discussion, Richard Roberge made a motion to approve one additional water and one additional wastewater allocation request for 342 Main Street, and to allow up to two years for the owners to pay for the allocation provided they are making timely monthly payments on the allocations. Failure to make these payments will result in the allocations being revoked. Seconded by Guy Breault. Unanimous.

 

6.       Wastewater Treatment Facility Roof Replacement – The Board was presented with two quotes to replace the Wastewater Treatment Facility roof this spring. Pat Tracy Contracting submitted a quote for $29, 400.00, and SRCA submitted a quote for $31,450.00. An attempt was made for a third quote, but this company never responded. The Board said they were comfortable with the two quotes, given staff did attempt to get a third. Richard Roberge made a motion to approve the bid from Pat Tracy at $29,400.00. Seconded by Jesse Woods. Unanimous.

 

7.       Road and Bridge Standards – Garry Atherton was present to review some minor recommendations from Vtrans regarding municipal road and bridge standards.  There were three areas new recommendations were being made on and these covered road and bridge standards, codes and standards certification of compliance, and annual financial planning. Garry reported that the Village is currently complying with the new recommendations, but the Trustees signing the new written standards makes it official, and makes the Village compliant to apply for future state road and bridge grant funding opportunities. Jesse Woods made a motion to adopt the new recommended Road and Bridge Standards. Seconded by Richard Roberge. Unanimous.

 

8.       Class II Highway Vtrans Grant Application – Garry Atherton presented a grant application for a culvert and asphalt reclaiming project on Duffy Hill Road. The project amount is for $330,579.40 with 90% covered by the State, 10% by the municipality. Jesse Woods made a motion to approve the Class II Highway Grant application as presented by Garry Atherton. Seconded by Guy Breault. Unanimous.

 

9.       Road and Culvert Vtrans Grant Application – Garry Atherton presented this grant application for a culvert replacement, and paving project on Hayes Farm Road. The project amount is for $138,390.00 with 90% covered by the State, 10% by the municipality. Jesse Woods made a motion to approve the Road and Culvert Grant Application as presented by Garry Atherton. Seconded by Guy Breault. Unanimous.

 

10.   Tractor Replacement – Garry Atherton presented two quotes from dealers on a replacement tractor for the 1994 Ford tractor owned by the Public Works Department. There was a quote from Harvest Equipment for a John Deere proposal at $40,732.77. A second proposal was submitted by Champlain Valley Equipment for a Kubota proposal at $41,718.47 to get to the package amount asked for by the Village. Some items of note regarding the Champlain Valley proposal were there appeared to be no light kit included or an extra waffer broom. Kubota also did not offer financing while John Deere offered municipal financing at 0% for five years. Staff attempted to get a third quote, but was told the company was not going to submit a proposal to the Village. The Board said they were comfortable with the attempt at another quote and would decide on the quotes at hand. Richard Roberge made a motion to approve the Harvest Equipment/John Deere quote at $40,732.77. Seconded by Guy Breault. Unanimous.

 

11.   NVSWMD Collection Event Permit Request – Jon Elwell directed the Board to a permit request from Northwest Vermont Solid Waste Management District for a collection day at the Village Public Works Garage June 15th. Jesse Woods made a motion to approve the collection day permit for June15th and to authorize Jon Elwell to sign the permit on behalf of the Village. Seconded by Guy Breault. Unanimous.

 

12.   Manager’s Report – Jon reported that the Governor signed new legislation which, would allow judges to order public employees forfeit all or part of their pensions if convicted of felonies such as embezzlement or fraud linked to their public positions. At a previous Board meeting, it had been suggested that the meeting of April 23rd be changed to accommodate a meeting being held by VT Gas Systems, Inc. It was determined this is no longer necessary. The April 23rd meeting will remain at the regular time and date. Jon thanked the Board members for their effort and work in getting the 2013 Village Annual Meeting and Budget presented. All things considered the Annual Meeting went very well.

 

13.   Other Business – There was no other business to come before the Board of Trustees at this time.

 

14.   Adjourn – There being no other business to come before the Board at this time, Jesse Woods made a motion to adjourn. Seconded by guy Breault. Unanimous. The meeting adjourned at 7:50pm.

 

Respectfully Submitted,

 

 

 

 

Jonathan Elwell, Village Manager

 

 

 



VILLAGE OF ENOSBURG FALLS

Annual Meeting

March 12, 2013

Moderator, Pat Hayes, called the meeting to order at 6:33 p.m.

 

Pat Hayes asked if there were any questions regarding the Australian Ballott item on the hydro dam bladder vote. This is the informational meeting part of this bond vote. There being no questions, the Moderator began discussions on the Annual Meeting Articles.

 

Pat Hayes asked if there were any objections to having staff members speak who are not residents of Enosburg Falls. There were none.

Article 1: To receive and act on the report of the Village Officers for the past year

Village Trustees Report

Norman Gervais made the motion to approve Village Trustees Report. Seconded by Linda Maloney. Unanimous.

Village Manager's Report

Betsy Reed made the motion to approve the Village Manager's Report. Seconded by George Moskovitz. Unanimous.

Water Department Report

Norman Gervais made the motion to approve the Water Department Report. Seconded by Ron Duso. Unanimous.

Electric Department Report

Norman Gervais made the motion to approve the Electric Department Report. Seconded by Fran Jackson. Unanimous.

Wastewater Department Report

Linda Maloney made the motion to approve the Wastewater Department Report. Seconded by Ron Duso. Unanimous.

Public Works/General Fund Report

Fran Jackson made the motion to approve the Public Works/General Fund Department Report. Seconded by Norman Gervais. Unanimous.

Linda Maloney asked if there were plans to replace the culverts on Hayes Farm Road after the Vtrans Structures Grant that was received to replace the culverts were diverted to the culverts on West Berkshire Road were classified as failing and in critical condition. Jonathan Elwell said that there were no immediate plans to replace the culverts on Hayes Farm Road.

Zoning Administrator's Report

Fran Jackson made the motion to approve the Zoning Administrator's Report. Seconded by Betsy Reed. Unanimous.

 

Article 2: To see if the Village will authorize the Trustees to borrow in anticipation of taxes for 2013. Fran Jackson made the motion to approve Article 2 as written. Seconded by Ron Duso. Unanimous.

 

Article 3: To see if the Village will authorize the Trustees to borrow in anticipation of revenues for 2013 for the operation of the Water & Light Department. Val Bonk made the motion to approve Article 3 as written. Seconded by Norman Gervais. Unanimous.

 

Article 4: To see if the Village will authorize the Trustees to borrow in anticipation of revenues for 2013 for the operation of the Wastewater Department. Fran Jackson made the motion to approve Article 4 as written. Seconded by Tim Stetson. Unanimous.

 

Article 5: To see if the Village will approve an amount of $25,000 on the Grand List for the purpose of upgrading sidewalks. Linda Maloney made the motion to approve Article 5 as written. Seconded by Jim Weed. Unanimous. Deb Moskovitz asked what the plan was for the sidewalks. Garry Atherton said the plan is to go from the new sidewalk on the north side of Pearl Street from Main Street to Church Street and the south side of Pearl Street, in front of Dollar General, down to the medical center.

 

Article 6: To see if the Village will approve the purchase of a new tractor for the Public Works Department in an amount not to exceed $47,000 to be financed for no more than five years. Betsy Reed  made the motion to approve Article 6 as written. Seconded by Linda Maloney. Unanimous.  George Moskevitz asked if the tractor being replaced is the sidewalk snowplow and mower. Garry Atherton stated it was. The current tractor is 18 years old and will be traded in towards the new one, which includes all the attachments needed.

 

Article 7:  To see if the Village will approve up to $150,000 to be borrowed for a period not to exceed five years by the Water & Light Department for the purpose of purchasing a new bucket truck. Avis Gervais made the motion to amend Article 7 to use $25,000 from the Equipment Replacement Fund to put toward the bucket truck and to approve it. Seconded by Sandi Murphy. Michael Manahan noted that with the current budget, the Equipment Replacement Fund will have a balance of $145,000. Of that, $124,000 has been budgeted to be part of the payment for the Hydroelectric Bladder, which was voted on by Australian Ballot. The motion did not pass.

Linda Maloney made the motion to approve Article 7 as written. Seconded by Kevin Bellevue. Unanimous.

 

Article 8: To see if the Village will vote to appropriate the sum of $1,000 to the Franklin County Industrial Development Corporation. Peter Perley made the motion to approve Article 8 as written. Seconded by Val Bonk. Unanimous.

 

Article 9: To see if the Village will appropriate the sum of $1,000 for Christmas lighting in the downtown area. Sandi Murphy made the motion to approve Article 9 as written. Seconded by Fran Jackson. Unanimous.

 

Article 10: To see if the Village will appropriate the sum of $1,000 for patriotic banners to be displayed in the downtown area. Larry Fiske made the motion to approve Article 10 as written. Seconded by Ron Duso. The article passed with one opposed.

 

Article 11: To see if the Village will vote a budget on the Grand List to cover the 2013 Village General Fund Budget. Val Bonk made the motion to approve Article 11 as written. Seconded by Linda Maloney. Unanimous.

 

Article 12: To see if the Village will authorize the Trustees to spend unexpected and unanticipated revenues received. Ron Duso made the motion to approve Article 12 as written. Seconded by Fran Jackson. Sandi Murphy asked if the Village often gets unexpected money. The answer was no.

 

Article 13: To see if the Village will authorize the necessary use of surpluses within departments provided those funds stay with the department of origin. Ron Duso made the motion to approve Article 13 as written. Seconded by Fran Jackson. Unanimous.

 

Article 14: To transact any other business properly coming before this meeting. George Moskovitz asked if the work that will be done by Vermont Gas would damage the roads. Jonathan Elwell explained that most of the work can be done by a boring technique that causes minimal disruption to the streets and sidewalks. Part of the condition of being granted permission to do the work in the Village requires concealment of any damage done. There will be some areas, however, where it may not be possible to use the boring method in which case trenches would have to be dug.

Betsy Reed asked if upgrading Elm Street was on the radar. Jonathan said that the State has told him work will happen in the summer of 2014 on Pearl, Elm, and Main Streets, as well as the remaining sections of Route 108 that did not get paved two years ago.

Avis Gervais requested that the Village take better care of removing the grass from the sidewalks.

Tim Stetson asked why Vermont Gas is not coming to the west end of Orchard Street? Jonathan explained that Vermont Gas said it was not financially feasible to go there.

There being no other business, Ron Duso made the motion to adjourn the meeting. Seconded by  Alan Grandshaw. Unanimous. The meeting adjourned at 7:40 p.m.

 

Respectfully Submitted,

 

 

 

 

Kelee Maddox, Minute Taker

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

  February 26, 2013

Present: Trustees - Michael Manahan, Guy Breault, Walter Scott, Jesse Woods

Staff - Jonathan Elwell, Nancy Parsons

Guests – Tim Vachereau, Vermont Gas Systems

           Walter Opuszynski, Noah Pollock, Northern Forest Canoe Trail

 
Chair, Michael Manahan, called the meeting to order at 6:30 p.m.

 

Review/ Approval Minutes February 12, 2013 – Walter Scott made the motion to accept the minutes as written, second by Jesse Woods, unanimously approved.

 

VT Natural Gas Permit Request – Detailed plans of the proposed gas lines were provided by Vermont Gas as well as their completed permit application.  As had previously been discussed with the Board, Vermont Gas requested an exemption from the condition requiring a minimum of 10 feet from the end of any road pavement for starter and receiving pits.  It was also suggested work on this project should be prohibited in the downtown area during the June Dairy Day festival.  Motion was made by Walter Scott to approve permit with the 10 foot exemption and Dairy Days work prohibition included. This was seconded by Jesse Woods and unanimously approved.  The Trustees authorized Jon Elwell to sign the permit as amended for the Village.

 

      There is a potential concern with getting gas service to School, Stebbins and Missiquoi Streets.        Due to the volume of Village infrastructure  in Lincoln Park, locating lines here may not be advisable.  Jon will be working with Vermont Gas to find the best solution to deal with this and will bring this back to the Trustees for further discussion. At a minimum, the Village’s Director of Public Works and Village Attorney should be brought into this discussion to help resolve infrastructure and legal concerns about granting Vermont Gas permission to locate lines in the park outside of the Village right-of-way.

 

Northern Forest Canoe Trail Campsite Request – Walter Opuszynski presented a brief overview of the Northern Forest Canoe Trail organization and their proposed plan to enhance the new Village park on Duffy Hill Road.  The plan includes a proposal to improve ease of public access to the riverfront.  This work would be done by the Northern Forest Canoe Trail organization who would only request some gravel material from the Village.  The gravel will be used toward an in-kind required funding match for the Canoe Trail organization.

 

The plan also includes a proposed campsite along the river.  After lengthy discussion, the Trustees decided to table any decision on this project to a future meeting.

 

Park at Duffy Hill Road – Jon again reminded the Trustees they still needed to come up with a name for the site, determine what they want for allowable hours of use, and decide on a policy for alcohol and tobacco use at the site.  Any decision on this was tabled until a future meeting.

 

EBA Outdoor Activities Permit Request – As in previous years, the Enosburg Business Association presented a letter requesting an outside activities permit for their planned functions through the year.  Jon noted the request had been changed from last year by the deletion of the farmer’s market, which the EBA is no longer spearheading, and the addition of the Christmas lighting on Lincoln Park as the EBA had done this year.  Walter Scott made the motion to approve the permit, seconded by Guy Breault and unanimously approved.

 

Manager’s Report – Jon reported on a meeting he had with Vtrans representatives on February 19th.  The Route 105 and 108 project will not be done until 2014, but Vtrans expressed confidence it would be done at that time. In addition to the remaining parts of Route 105 in the Village, also to be included in this project according to Vtrans, is the remaining sections of Route 108 in the Village.  The Route 108 sections of the project will begin at the intersection of Hayes Farm Road and continue to the intersection of Pearl St and from the intersection of West Berkshire Road to the Town of Berkshire town line. 

 

Jon also reported he learned at a recent VPPSA meeting that a section 108 filing with the PSB was required whenever the Electric Department takes on a loan for longer than a year.  He is working with attorneys to get this completed.

 

2012 Annual Reports have been delivered.  Trustees are asked to review in preparation for the Annual Meeting on March 12th.

 

Adjourn- There being no other items to come before the Board at this time, the meeting adjourned at 9:05pm.

 

 

Respectfully Submitted,

 

 

Nancy Parsons, Director of Finance

 

 

 

 

 

             

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

February 12, 2013

Present: Trustees – Michael Manahan, Walter Scott, Guy Breault, Jesse Woods

                  Staff – Jonathan Elwell

 

Chair, Michael Manahan, called the meeting to order at 6:30pm.

 

1.       Review/Approval Minutes January 15, 2013, January 22, 2013, January 29, 2013 – Walter Scott made a motion to approve all three sets of minutes as written. Seconded by Guy Breault. Unanimous.

 

2.       EBA Request for Lincoln Park – A letter from Shawna Lovelette on behalf of the Enosburg Business Association was distributed to the Board. The EBA is requesting permission to plant a new tree on the park in honor of Sandy Ferland for all the volunteer service she has given the Enosburg community over the years. Guy Breault made a motion to approve the EBA planting a tree for Sandy Ferland on Lincoln Park with the stipulation that EBA would continue to own and provide maintenance for the tree. If the tree becomes damaged or ill the EBA will be required to maintain or remove the tree. Seconded by Walter Scott. Unanimous.

 

3.       MEAV, LLC Operating Agreement – Jon Elwell referred the Board to an Operating Agreement for the Municipal Electric Association of Vermont (MEAV), LLC. Jon explained that MEAV has been in existence for many years, but has always been an informal group without written agreements or formal structure. Enosburg Falls has been a member of MEAV for as long as any current employees can recall. MEAV has now become an incorporated LLC, and as such, is putting into place an operating agreement for its members to sign. Both Jon and Dave Mullet, General Manager of VPPSA have reviewed the agreement, and there is nothing in the document that MEAV members are not already doing – it’s just that now it’s in writing. Jon recommended to the Board that the Village sign the agreement, and continue to be a member of MEAV. Guy Breault made a motion to approve the Village of Enosburg Falls signing the new MEAV Operating Agreement, and to authorize Jon Elwell, Village Manager to sign on behalf of the Village. Seconded by Jesse Woods. Unanimous.

 

4.       Lincoln Park Bench Agreement - Jon Elwell directed the Board to a draft agreement between the Village and the Enosburg Peace Vigil Organization regarding the bench the Peace Vigil placed in Lincoln Park with permission of the Trustees in 2010. Jon had discussed getting a formal agreement regarding the bench together between the two organizations with Mike Manahan. After reviewing the draft, the Board agreed to move forward with it, and instructed the Village Manager to contact the Peace Vigil Organization to discuss this with them.

 

5.       Manager’s Report – Jon reported that the 2012 Audit was complete, and that copies of the report had been placed in the Trustees’ office boxes. The audit went very smoothly, and Jon thanked Nancy Parsons, and the rest of the office staff for their excellent work during this process. There were no major discrepancies or issues reported in the audit. Jon did point out to the Board that the Manager’s Letter from KBS recommended considering the 2005 VCDP Grant agreement with the Falls Housing Partnership.

 

The 2012 Annual Report was completed on time, and has been sent to the printers. Jon also gave a quick update on the Wild & Scenic River process, and his involvement checking into issues surrounding the Village’s hydro dam. He shared a copy of a letter he received from the National Park Service indicating they had no wish to interfere with the dam’s operations, and their willingness to work with the Village to end the designation somewhere north of the dam in an effort to exclude the facility from any future issues with the Wild & Scenic program.

 

6.       Other Business – Walter Scott requested that Jon contact the Secretary of State to update their mailing list. Written materials from that office received by Trustees have the incorrect names on them.

 

7.       Adjourn – There being no other business to come before the Board at this time, Walter Scott made a motion to adjourn. Seconded by Guy Breault. Unanimous. The meeting adjourned at 8:17pm.

 

Respectfully Submitted,

 

 

 

 

Jonathan Elwell, Village Manager

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

January 29, 2013

 

Present: Trustees -Michael Manahan, Walter Scott, Jesse Woods, Guy Breault

Staff - Jonathan Elwell, Nancy Parsons, Ken Laplant, Garry Atherton

 
Chair, Michael Manahan, called the meeting to order at 6:30 p.m.

 

1.      2013 Budget Discussions

General Fund – Garry Atherton presented figures showing the cost of reclaiming Hayes Farm Road.  Doing this work for even a portion of the road would increase the tax rate more than the 3 % the Trustees had set as a target.  With the highway garage building addition and the tractor purchase there is approximately $8,000 available to keep the tax rate increase at 3 %.  Mr. Atherton suggested adding that $8,000 to the paving line item which would allow the highway department to fix the worst of the sections of roads with shim and overlay.  The Trustees agreed to this suggestion feeling that the voters would already be asked to consider several other items which had significant costs.

 

Jon shared information he had recently learned regarding the State’s plan to repave Route 105 through the Village this year.  It is early in the legislative session and plans are still preliminary.  If the repaving does occur it would be an opportunity for the Village to consider replacement of water lines along Elm Street and Main Street.  Because of the uncertainty of the State plans, Jon recommended the Board take no action at this time but revisit the issue when the State plans were more certain.  If the Trustees so choose, a special bond vote could be held to see if Village voters would approve financing the waterline replacement.

 

2.      Annual Report Materials – The Trustees reviewed a draft of the Village Warning.  Jon noted there was one item to be deleted based on the Trustees decision not to undertake a major road project this year.  The Warning will be updated and Trustees are asked to stop by the Village office to sign the corrected copy.

 

Discussion was held on the report dedication.  Several names were suggested.  The decision was made to dedicate this year’s report to Rodney Allen, long term employee of the Village.  Nancy Parsons will work on getting the dedication together.

 

3.      Adjourn- There being no other items to come before the Board at this time, Jesse Woods made the motion to adjourn, Walter Scott seconded the motion and all were in favor.  The meeting adjourned at 8:00pm.

 

Respectfully Submitted,

 

 

Nancy Parsons, Director of Finance

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

January 22, 2013

Present: Trustees -Michael Manahan, Guy Breault, Walter Scott, Jesse Woods

Staff - Jonathan Elwell, Nancy Parsons, Ken Laplant, Garry Atherton

Guest-Brian Callnan, VPPSA

 
Chair, Michael Manahan, called the meeting to order at 6:30 p.m.

 

  1. Review/ Approval Minutes December 11, 2012 – Walter Scott made the motion to accept the minutes as written, second by Jesse Woods, unanimously approved

 

Review/ Approval Minutes January 8, 2013 – Guy Breault made the motion to accept the minutes as written, second by Mike Manahan, unanimously approved

 

  1. VPPSA Generation Contract Presentation – Brian Callnan presented VPPSA’s recommendation regarding member purchase of a 5 year contract with the term of 2018-2022 for purchase of power at a fixed rate of 5.5 cents/kwh.  With this contract the Village Electric department would have coverage of 83% of anticipated need.  This purchase would narrow the risk of power supply cost volatility in the future.  Motion was made by Walter Scott to proceed with the purchase as recommended, seconded by Guy Breault, unanimously approved

 

  1. 2013 Budget Discussions – Jon confirmed with the Trustees that the enterprise fund proposed budgets were set.  Discussion ensued on the general fund specifically regarding purchase of a tractor and road rebuilding.  Jon asked the Trustees what increase they could support in the tax rate to which Walter Scott stated 3%.  Jon then pointed out if that were the case none of the roads could be done as presented.  Jesse Woods asked what the effect on the tax rate would be to reclaim Hayes Farm Road back to gravel and purchase the tractor.  Jon and Nancy calculated that this would be a slightly over 4% increase.  Garry Atherton then stated he was unsure of the number he had presented for reclaiming the Hayes Farm Road.  Trustees requested he provide them with a number he was comfortable with as soon as possible so they could have an accurate figure to work with.    

 

  1. Highway Mileage Certification – Trustees singed the mileage certification form required by the State of Vermont statutes.  There are no changes from the prior year.

 

  1. Park at Duffy Hill Road – Jon reminded the Trustees they still needed to come up with a name for the site, determine what they want for allowable hours of use, and decide on a policy for alcohol and tobacco use at the site.  Any decision on this was tabled until a future meeting.

 

  1. Manager’s Report – Jon reported Chris Recchia has been named the new Commissioner of the State of Vermont Department of Public Service. 

 

VT Gas’s local permit has been delayed 2-3 weeks but should still allow them to complete the work they intended within the Village in 2013.

 

The Marijuana dispensary ordinance previously approved by the Trustees became effective January 12, 2013

 

  1. Other Business – Walter Scott asked about the purpose of the repair in a Blouin Bros. Inc. invoice that was labeled “gas, oil, diesel fuel, heating oil, repair”.    Nancy Parsons stated she believed the repair was a very small portion and that the bulk of the expense was regularly scheduled delivery of the gas, diesel, etc.  She will confirm this and let the Board know for sure.

 

  1. Executive Session: Legal Item – Walter Scott made the motion to go into Executive Session to discuss a legal issue. Seconded by Guy Breault. Unanimous. Nancy Parsons was asked to remain for Executive Session. The Board went into Executive Session at 8:10 p.m.

 

Walter Scott made a motion to return to the Board’s regular meeting. Motion was seconded by Guy Breault. Unanimous. The Board returned to their regular meeting at 8:30pm. There was no action taken as a result of Executive Session.

 

  1. Adjourn- There being no other items to come before the Board at this time, the meeting adjourned at 8:35pm.

 

 

Respectfully Submitted,

 

 

Nancy Parsons, Director of Finance

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

January 15, 2013

Present: Trustees -Michael Manahan, Walter Scott, Jesse Woods

Staff - Jonathan Elwell, Nancy Parsons, Greg Clark, Rodney Allen

 
Chair, Michael Manahan, called the meeting to order at 6:30 p.m.

 

 

1.      2013 Budget Discussions

A.    Electric Department – This proposed budget shows a positive bottom line of $155,000 and contains several items that will look at improving generation in the future.  An engineering study is proposed as is replacement of the dam bladder. Purchase of a replacement bucket truck is also included.  Funds to cover repair and maintenance recommendations from the study conducted last fall on the Bridge of Flowers and Lights are included as is setting aside funds toward the Brownfields park and nearly fully funding the Village liability for electric department staff accrued time.  There is also $275,000 to be set aside toward hydro facility improvements.  Greg emphasized the importance of doing some of these improvements as soon as possible with increased scrutiny/regulations by Vermont ANR.

B.     Wastewater Department – A budget proposal was presented which showed basically a breakeven budget.  In the 2012 budget there had been a projection of requiring use of savings funds to cover the department expense for this year but due to the excellent management of Rodney Allen no funds from savings were required.  Rodney pointed out that sludge management is always a big unknown and in 2012 we were able to keep this expense lower than anticipated.  The 2013 budget does include replacement of the roof at the treatment plant which will be funded through savings in the department.

C.     All Departments – Jon explained it had been discovered that the accrued time expense line in each of the departments had been historically underfunded for a number of years.  Each year this resulted in a large variance between the budget amounts and actual expense.  This was due to a misunderstanding of the use of this account in the past but with this year’s budget the appropriate amounts are included.

 

2.      Adjourn- There being no other items to come before the Board at this time, Walter Scott made the motion to adjourn, Jesse Woods seconded the motion and all were in favor.  The meeting adjourned at 8:00pm.

 

 

Respectfully Submitted,

 

 

 

Nancy Parsons, Director of Finance

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

January 8, 2013

Present: Trustees -Michael Manahan, Guy Breault

Staff - Jonathan Elwell, Nancy Parsons, Ken Laplant, Garry Atherton, Darlene Marrier, Ron  Duso

 
Chair, Michael Manahan, called the meeting to order at 6:30 p.m.

 

  1. Review/ Approval Minutes December 11, 2012 – As there was not a quorum present, no vote could be taken.

 

  1. 2013 Budget

A.    Planning and Zoning Department – Jon presented this proposed budget to be basically the same as the current year.  If consolidation of this department with the Town of Enosburgh happens during the year, the tax rate, which is not set until fall, will be adjusted accordingly.

B.     Public Works Department – A base budget was presented which showed a slight decrease in the tax rate.  In addition the effective tax rate was presented if purchase of a new tractor was included or repaving of any one of three Village roads, Duffy Hill, Water Tower or Hayes Farm Road.  To include all of these options would result in a 10 cent increase in the tax rate.  Discussion of the public works budget will continue at future meetings.

C.     Water Department – Garry Atherton presented the department budget showing level revenue funding and hence no proposed increase in the rates for 2013.  The budget as presented shows a bottom line of $8, 658.

 

  1. Manager’s Report – Jon reported the State Troopers have vacated their office in the conference facility.  This move was basically due to advances in technology which allow work to be completed outside of offices.

Jon also reported he received notification that the Town of Enosburgh had been awarded the municipal planning grant which was jointly applied for with the Village.  The grant will explore merging the two Planning and Zoning departments and combining municipal plans.  Northwest Regional Planning commission will administer the grant.

Acknowledgement was given to Nancy Parsons for her recent receipt of the Association for Government Accounting’s designation for Certified Government Financial Manager,

A thank you letter, which was received from the EBA, was shared.  Appreciation was expressed for the assistance of Village staff with holiday lighting in Lincoln Park.

 

  1. Other Business – VT Gas has contacted the Village to express concern regarding a stipulation in the permit request form given to them by the Village.  The form as presented required a 10 foot distance from the road pavement for starter and receiving pits to be constructed.  This would mean VT Gas would need, in some cases, to get easements from individual property owners.  The alternative is for the work to be entirely in the Village ROW.  It was agreed to allow this change thereby striking the 10 foot requirement.

 

  1. Adjourn- There being no other items to come before the Board at this time, the meeting adjourned at 8:35pm.

 

 

Respectfully Submitted,

 

 

Nancy Parsons, Director of Finance

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

December 11, 2012

Present: Trustees -Michael Manahan, Walter Scott, Guy Breault, Jesse Woods

  Staff - Jonathan Elwell, Nancy Parsons

  Guests – Jerry Parent


Chair, Michael Manahan, called the meeting to order at 6:30 p.m.

 

  1. Review/ Approval Minutes November 27, 2012 – Walter Scott made the motion to approve the minutes as written. Seconded by Guy Breault. Unanimous.

 

  1. Request for Water, Wastewater Allocations 31 Archambault Street – Jerry Parent requested allocations for an apartment at this address which was lived in previous to Mr. Parent’s purchasing the property but which was not properly zoned. The apartment is in the garage located at the property.  Guy Breault made a motion to grant the allocations pending approval from the Development Review Board.  Motion was seconded by Walter Scott and unanimously approved.

 

  1. VT Gas Draft Permit Review – Jon presented a draft permit form, largely based on a similar permit from another municipality, for VT Gas to complete.  The form would establish a permit for work in the Village right-of-way which could be used for initial installation as well as subsequent work.  The permit would enable the Village to limit the time of year work could take place and ensure the Public Works department would be informed of all work VT Gas is doing.  It would allow the Village to require “as built” drawings and also to stipulate that boring as opposed to open cuts should be used wherever possible to keep damage to a minimum.  The permit would clearly state that VT Gas would be responsible for returning property to pre- construction condition.  The Trustees made no changes to the form and approved its use as presented.

 

  1. 16 Village Drive Refurbishment Project – Jon presented a fee proposal from Laz Scangas, architect with Arnold and Scangas Architects, to prepare design/construction documents based on the design the Trustees were interested in (Floor Plan “C”) for the project at a cost of $18,024.  The proposal also included fees for bidding and negotiation services, $2,120, and construction administration services, $6,990.  Walter Scott suggested including the general fund share of the preparation of the design/construction documents in the 2013 budget.  Any further work on this project will be in subsequent years and so would not be included in the 2013 budget.

 

  1. Municipal Insurance Policy Quotes – Nancy Parsons shared an analysis with the Trustees showing a comparison of the proposals from VLCT as compared with the current insurance carrier.  The overall cost for the Village would be $2,800 less under the current carrier than under the VLCT proposal.  Walter Scott made a motion to continue with the current carrier based on these costs.  Jesse Woods seconded the motion and it was unanimously approved.

 

  1. Manager's Report – Jon told the Trustees the preliminary draft of the 2013 budget was coming along well.  The enterprise funds are nearly complete while the general fund is presenting some challenges.

 

As neither Jon nor any Trustee expressed a strong need for a second meeting in December, the suggestion was made to cancel the meeting which would have been on Christmas Day according to the regular schedule.  Walter Scott made the motion to cancel the meeting, seconded by Jesse Woods and unanimously approved.

 

It was suggested the Trustees send a letter of thanks to Deb Moskevitz for the excellent job she did this past summer with the flowers on the Bridge of Flowers and Lights.  The Trustees all were in favor of this.  A letter will be circulated for all of them to sign.

 

  1. Other Business – Nancy Parsons recommended moving $200,000 that the wastewater department currently has in their money market account at Peoples Trust to a CD account at Community National Bank in order to maximize interest.  Walter Scott made a motion to authorize Mrs. Parsons to do this, seconded by Jesse Woods.  Approval was unanimous.

 

  1. Adjourn- There being no other items to come before the Board at this time, Walter Scott made a motion to adjourn. This was seconded by Jesse Woods. Unanimous. The meeting adjourned at 7:55pm.

 

Respectfully Submitted,

 

 

Nancy Parsons, Director of Finance

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

November 27, 2012

Present: Trustees -Michael Manahan, Walter Scott, Guy Breault, Jesse Woods, Richard Roberge

  Staff - Jonathan Elwell, Nancy Parsons, Ron Duso

  Guests - Pam Fecteau, Pam VanDeursen; VLCT


Chair, Michael Manahan, called the meeting to order at 6:38 p.m.

 

  1. Review/ Approval Minutes November 13, 2012 – Richard Roberge made the motion to approve the minutes as written. Seconded by Guy Breault. Unanimous.

 

  1. Vermont League of Cities and Towns Insurance Presentation – Pam VanDeursen and Pam Fecteau from VLCT gave the Board a presentation on their proposal to provide insurance coverage for the Village in 2013.  Their coverage would be through PACIF (Property and Casualty Inter-municipal Funds).  The proposal offers a $10M cap on liability coverage and a standard deductible of $500 for all policies.  PACIF programs include a member grant opportunity for 50/50 funding of safety equipment and loss control trainings.  The proposal as presented would cost $95,263 for property and casualty coverages and $36,777 for workers compensation coverage.

 

  1. Request for Water, Wastewater Allocation Fee Waiver, Modern Touch Salon – Jon reviewed materials previously presented regarding this matter.  After a brief discussion, a motion was made by Jesse Woods to deny the waiver, seconded by Guy Breault and unanimously approved.

 

The Trustees then directed the Village Manager to send a letter to the business owner with a copy to the property owner informing them of the Trustee decision and requesting full payment within 30 days or entering into a payment plan with $500 down and the balance payable monthly over the next year.  The letter is to include notification that failure to act regarding this allocation payment could result in further action by the Village, and that this is the Board’s final decision.

 

  1. Planning Commission, Ron Duso – Draft revisions to the Village Land & Use Development regulations were presented.  The major proposed changes would allow a car wash and/or nursing home within specific areas of the Village.  These revisions will be presented in more detail at a later time before a hearing on them is held.

 

  1. Transco Equity Offer 2012 – As in several prior years, the Village has the opportunity to purchase shares in TRANSCO.  Jon informed the Trustees this investment was paying 11% currently and recommended the Village purchase the shares offered. Historically, the Village has made the purchase through VPPSA. Guy Breault made the motion to buy the shares and authorize Jon to sign the agreement, seconded by Richard Roberge and unanimously approved. 

 

  1. VELCO Operations – The Trustees were given lengthy documentation regarding some changes proposed in VELCO operations.  VPPSA recommends approval.   Guy Breault made the motion to approve the changes and authorize Jon to sign the consent, seconded by Jesse Woods and unanimously approved. 
  2. Manager's Report – An exterminator will be at the main office this Friday to get rid of pigeons in the attic and clean up droppings.  His quote of $1,200 includes covering entrances where the birds are getting in and a guarantee of the removal work for a year.

 

Jon advised the Board that he had learned the Diesel #1 property project would no longer qualify for a grant under new federal regulations for the Transportation Enhancement Program Grants.

 

Garry Atherton and Jon met with VT Gas and were advised the gas company is on target to complete work in the Village next year.  Preliminary construction plans will be brought to Village staff by the end of December. VT Gas has indicated they would like to have a permit approved by the Village by the end of the first week in February. Jon believes this is doable and plans to continue close communications with VT Gas on this project.

 

The letter written by Village lawyer, Paul Giuliani regarding Bridge #50, which the Trustees had seen previously, has been sent to The Town of Enosburgh.

 

Jon also shared a request from the Enosburgh Fire Department to include in next year’s budget the purchase of stortz couplings retrofits for several hydrants recently installed on Pleasant Street.

 

  1. Other Business – Mike Manahan distributed materials regarding a proposal to designate the Missisquoi and Trout Rivers as “Wild and Scenic”  A vote on this will occur at Town meeting in March.

 

  1. Adjourn- There being no other items to come before the Board at this time, Richard Roberge made a motion to adjourn. Seconded by Jesse Woods. Unanimous. The meeting adjourned at 8:48pm.

 

Respectfully Submitted,

 

 

Nancy Parsons, Director of Finance

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

November 13, 2012

Present: Trustees -Michael Manahan, Walter Scott, Guy Breault

  Staff - Jonathan Elwell, Nancy Parsons

  Guest - Jessie Forand


Chair, Michael Manahan, called the meeting to order at 6:45 p.m.

 

  1. Review/ Approval Minutes October 23, 2012 – Walter Scott made the motion to approve the minutes as written. Seconded by Guy Breault. Unanimous.

 

  1. Act 65/Marijuana Dispensary Ordinance – As a follow-up to previous discussion, Jon Elwell presented materials from VLCT and other municipalities regarding these dispensaries.  A draft ordinance based on one adopted by the City of Rutland prohibiting dispensary location within the Village was presented.  Motion was made by Walter Scott to adopt the ordinance, seconded by Guy Breault and unanimously approved.

 

  1. Bridge of Flowers and Light Engineering Study – Jon presented a study conducted by Knight Consulting Engineers, Inc. regarding recommended repairs and maintenance they feel need to be done on the Bridge.  Their study showed total proposed repairs between $45,000 - $68,000 to be done over the next 5 years with two of the items, north abutment sidewall tie rods, estimated cost $6,500, and eastern arch sidewall railing shelf repair, estimated at $10,000-$20,000 recommended for completion within the next year.  The Trustees asked about possible grant funding for some or all of the repairs. Looking into Transportation Enhancement grants was suggested.  Further discussion of this will take place during budget preparation.

 

  1. 2013 Budget Schedule – A proposed schedule for formulating the Village 2013 budget was presented.  Department drafts are to be completed by 11/30/12 with a preliminary budget draft put into Trustee mailboxes on December 28.  This will allow the Trustees to review materials on their own prior to the first budget meeting on January 8.  Five budget meetings are currently scheduled with a target date for budget approval by the Trustees of February 7.  It was recommended Jon contact the Department of Corrections ASAP to ensure they will be available to do the annual report printing within this schedule.

 

  1. Duffy Hill Park – Several possibilities for names were suggested and a suggestion was also made to ask the public for input.  Any decision was tabled until a future meeting. 

 

  1. Lincoln Park Bandstand Request – The Trustees unanimously approved permitting use of the bandstand as requested by Shawna Lovelette for a performance of the Electric Youth Dance Company on December 1.

 

  1. Holidays/Meetings – As in previous years, Jon asked the Trustees if they were willing to close the Village office on the day following Thanksgiving provided staff use personal time for the holiday.  Motion was made by Walter Scot to allow this, seconded by Guy Breault, unanimously accepted. 

Jon also asked the Trustees about their preference for their second meeting of December as their traditional meeting date would fall on Christmas Day.  It was decided the meeting would be cancelled for now but could be rescheduled if circumstance warranted.

 

Jon also brought up the day before Christmas when traditionally the employee holiday luncheon has been held followed by staff being allowed to leave for the remainder of the day.  As this would fall on a Monday this year, Jon asked the Trustees if they would be willing to authorize the luncheon on the previous Friday, December 21, with staff leaving after the luncheon on that day and then closing the office on the Monday of Christmas Eve Day permitting staff to use personal time.  Nancy advised the Trustees that either she or Laurie Stanley would need to come into the office on the Monday to do payroll.  The Trustees authorized the office being closed on Christmas Eve day unless Nancy or Laurie wants to cover the front desk.  Jon will work this out with them to determine office hours for Christmas Eve.

 

  1. Manager's Report – Jon shared a letter from HFI Housing Foundation regarding River Bend Apartments sewer backup on September 4th and 5th.  They are requesting the Village cover damages they suffered during this flooding.  Jon has filed their claim with the Village’s insurance company and will wait to hear their response.

 

A letter from Amy Snow of Modern Touch Salon was also shared.  This letter expressed the business owner’s dissatisfaction with assessment charges for sewer allocations which the Village had advised of in a previous letter and Amy Snow was requesting the Trustees waive the additional allocation fees.  Jon also shared copies of previous correspondence relating to this issue and will attempt to determine if Mrs. Snow actually is part of owner of the property as any request to waive such fees would need to come from the property owner.

 

  1. Other Business – Nancy gave an update for 2012 property tax collection.  Taxes for the Village were due on October 25 and subsequent to that $41,747.78 in delinquent taxes were turned over to the Village tax collector.  This is up by approximately $11,000 from 2011 largely due to a single taxpayer. 

 

Walter Scott asked for an update on the plans for the 16 Village Drive renovation.  To date nothing has been received from the architect subsequent to the last meeting with the Village.  Walter suggested putting $58,000 into next year’s budget toward the project.

 

  1. Executive Session: Legal Issue – Walter Scott made the motion to go into Executive Session to discuss a Legal Issue. Seconded by Guy Breault. Unanimous. The Board went into Executive Session at 8:07 p.m.

 

Walter Scott made a motion to return to the Board’s regular meeting. Seconded by Guy Breault. Unanimous. The Board returned to their regular meeting at 9:08pm. There was no action taken as a result of Executive Session.

 

  1. Adjourn- There being no other items to come before the Board at this time, Guy Breault made a motion to adjourn. Seconded by Walter Scott. Unanimous. The meeting adjourned at 9:10pm.

 

Respectfully Submitted,

 

 

Nancy Parsons, Director of Finance

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

October 23, 2012

Present: Michael Manahan, Walter Scott, Guy Breault, Jesse Woods, Jonathan Elwell, Kelee Maddox

 

Chair, Michael Manahan called the meeting to order at 6:30 p.m.

 

  1. Review/Approval of Minutes October 9, 2012 – Michael Manahan noted that “in” should be replaced with “is” in the next to the last sentence of item #2. He also suggested changing the verb tenses of two words in Manager's Report. Jesse Woods made the motion to approve the minutes with the changes. Seconded by Guy Breault. Unanimous.
  2. Act 65 – The Board reached a consensus about passing an Ordinance to prohibit Marijuana Dispensaries within the Village. Jonathan will contact Andrew Costello, the city attorney from Rutland, who wrote Rutland's Ordinance on this issue to discuss   the wording of their Ordinance.
  3. Park at Duffy Hill Road – The Fletchers paid their pro-rated share of the property taxes on the Duffy Hill Road Park property. Habitat for Humanity agreed to pay $654.13 or 42% of the balance left on the property taxes. The Village will pay the balance. This will be a one-time situation. The property will be tax exempt for the Village after 2012. Jonathan asked the Board for suggestion for a name for the park at Duffy Hill Road. Guy suggested Island View Park or Falls View Park. The Trustees will think about it and report back.
  4. 2013 Budget – Jonathan asked about specific projects or mandates that the Trustees would be interested in for the 2013 Budget. Michael Manahan suggested putting some money aside for the park at Duffy Hill Road – including money for cleaning up the area and possibly for having an engineer devise a plan for a path.
  5. Manager's Report – 42 Village Drive Pigeons – There is a pigeon infestation in the attic of 42 Village Drive. Two exterminators are preparing quotes to remove the pigeons and repair the damage.

16 Village Drive Project – Walter Scott, Garry Atherton, and Jonathan Elwell met with Laz Scangas. Laz was going to review the budget, review the new ADA requirements, and report back to the Board.

WW Chlorine Contact Tanks Overflow Pipe – In response to the overflow of the wastewater treatment system that occurred in September, an elevated pipe between the two chlorine contact tanks is being considered. Rodney Allen and Brian Ovitt came up with an inexpensive plan to do this project. Camp Precast gave a $1,200 estimate for the coring/drilling work and the rest of the work can be done in-house and funded from the WW Department Equipment Fund.

Capital Budget Project – Nancy Parsons and Jon are continuing to work on the Capital Budget Project. They are estimating having a draft prepared by the end of the year.

  1. Other Business – Walter Scott asked for an update with Vermont Gas. Jonathan reported that they are still on schedule and that the permitting process that will have to take place within the Village will be acceptable. Michael Manahan asked if the energy efficiency work at the reservoir building was completed. Jonathan said it was almost completed.
  2. Adjourn – There being no other business to come before the Board, Jesse Woods made the motion to adjourn. Seconded by Guy Breault. Unanimous. The meeting adjourned at 8:15 p.m.

 

Respectfully Submitted,

 

Kelee Maddox, Minute Taker

 

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

October 9, 2012

Present: Michael Manahan, Walter Scott, Jesse Woods, Ron Deuso, Jessie Forand, Sheriff Robert Norris, Sgt. James Lynch, Jonathan Elwell, Kelee Maddox,  Guy Breault


Chair, Michael Manahan, called the meeting to order at 6:32 p.m.

 

  1. Review/ Approval Minutes September 25, 2012 – Walter Scott made the motion to approve the minutes as written. Seconded by Jesse Woods. Unanimous.
  2. VT Gas Status Report – Vermont Gas has begun surveying around the Village to make further plans for beginning work on their expansion into Enosburg Falls. Jonathan contacted Swanton Village, Town of Essex, and St. Albans City to seek specific information about working with Vermont Gas and getting a permit process in place for them. The key points derived from these conversations included putting a time limit during the year when new hook-ups can take place, having VT Gas keep the Public Works Department well informed of the work area, encouraging boring over open cuts whenever possible, and making sure that VT Gas returns the property to pre-construction rather than the Village. In addition, Jon received word from the Village’s Development Review Board that they did not have authority under state statute to conduct a permit process for a project such as VT Gas is considering in Enosburg Falls. For this reason the permit to conduct this project will have to be reviewed and issued by the Board of Trustees.
  3. 2013 Budget – Jonathan asked the Board about specific budget requests or ideas that the Board members had before Staff begins budget work for the 2013 Budget. There were no recommendations given at this time. Jon said he would ask the Board again at a later time.
  4. Law Enforcement; Sheriff Norris and James Lynch – The Trustees asked the Sheriff to alter the patrolling schedule  of the deputies  to offset the late night problems that are happening after the Sheriff's Department is no longer in the Village. Sheriff Norris agreed to alter the scheduled patrols. Sheriff Norris asked if the Trustees were interested in extra coverage in the Village for Cabbage Night and Halloween, and the Trustees agreed that they would like extra coverage.
  5. Act 65 – Jonathan asked the Board if they had any interest in discussion about passing a resolution to allow or disallow marijuana dispensaries in the Village. The topic was tabled for the next meeting. 
  6. 16 Village Drive – Walter and Jon will meet with Laz Scangas to discuss a hybrid plan for the renovation at 16 Village Drive. Walter reported that Garry Atherton offered to oversee the project. They will report back to the Trustees after the meeting.
  7. Manager's Report – CSO Project/Sept. 2012 Storm – Conversations between the state and Aldrich and Elliot Engineering have been taking place about the overflow from the September storm. A+E has suggested that an overflow pipe be placed between the old chlorine contact tank and the new chlorine contact tank to be an additional safeguard in an extreme weather event. A+E are not sure if the extra pipe would have helped in the extreme case that happened in September. Jonathan will report back when new information arises.

SQRP Tariff Change – The Public Service Board approved the SQRP tariff change the Village requested for the Electric Department. Any financial penalties occurred for outages will be used on maintenance activities (like tree trimming) that directly improve the service quality and reliability of the system.

Minute Taker – Jonathan informed the Board that the current Minute Taker will resign at the end of October.

  1. Executive Session: Legal Issue – Walter Scott made the motion to go into Executive Session to discuss a Legal Issue. Seconded by Jesse Woods. Unanimous. The Board went into Executive Session at 7:40 p.m.

 

Respectfully Submitted,

 

 

Kelee Maddox, Minute Taker

 

Jesse Woods made a motion to return to the Board’s Regular Meeting. Seconded by Walter Scott. Unanimous. The Board returned to their Regular Meeting at 8:24pm. There was no action taken as a result of Executive Session.

  1.  Adjourn- There being no other items to come before the Board at this time, Jesse Woods made a motion to adjourn. Seconded by Walter Scott. Unanimous. The meeting adjourned at 8:24pm.

 

Respectfully Submitted,

 

 

Jonathan Elwell, Village Manager

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

September 25, 2012

Present: Michael Manahan, Walter Scott, Richard Roberge, Jesse Woods, Guy Breault, Jonathan Elwell

 

Chair, Michael Manahan, called the meeting to order at 6:30 p.m.

 

  1. Review/ Approval of Minutes for September 11, 2012 – Michael Manahan suggested that item 8, first sentence should read “for the Municipal Planning Grant…” rather than of the grant...There was a consensus of the Board that this change should be made. Richard Roberge made a motion to approve the minutes as amended. Seconded by Guy Breault. Unanimous.
  2. 16 Village Drive Renovation Project – The Board picked up the topic of doing renovations to 16 Village Drive, which had been tabled at the last Board Meeting. The Trustees reviewed the plans that Laz Scangas prepared for the renovation and walked through the building to see the options. The Board discussed a hybrid between Option B and Option C. Walter Scott requested a floor plan lay-out from Laz Scangas. Walter and Jon will meet with Laz at a future date and report back to the Board with information as it becomes available.
  3. EBA Christmas Decoration Request – The EBA asked for permission to decorate some of the trees in Lincoln Park for Christmas during the month of December and for the Village to pay for the electricity cost if EBA does this work. The Board agreed to allow the request and pay the electricity.
  4. Manager's Report

NEPPA Conference – Jonathan reported about the NEPPA Conference that he recently attended. Police Issue – Residents have reported some loud behavior at late hours of the evening in the parking lot of the Catholic Church on Missisquoi Street and Pleasant Street. Jonathan reported the information to the Sheriff who said he would get his deputies to patrol the area more closely. Jesse suggested varying the times that the Sheriff's department is on duty in the Village. Jonathan also said that someone went through the Village and pulled up 32 manhole covers and dropped the covers into the holes. Bridge of Flowers and Lights – Jonathan has hired Knight Consulting Engineers, which is the same company that did the engineering work for the bridge in 1998 for that rehab. project. They are estimating being done with the study in mid-November and are charging $4,950.00 for the study.

  1. Other Business – Matt Leuneau requested using Lincoln Park on October 13th for a Christian music concert, which would not be too loud, from 2 until 7 p.m. The event is free and open to the public, and he will not use the bandstand but would like the electricity turned on as an option. Walter Scott made the motion to approve the request. Seconded by Guy Breault. Unanimous.

Ann and Andre Laroche wrote a thank-you note to the employees of the Village of Enosburg Falls for being helpful while they were building a house in the Village.

  1. Adjourn – There being no other business to come before the Board, Guy Breault made the motion to adjourn. Seconded by Jesse Woods. Unanimous. The meeting adjourned at 7:55 p.m.

 

Respectfully Submitted,

 

 

Kelee Maddox, Minute Taker

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

September 11, 2012

Present: Michael Manahan, Walter Scott, Richard Roberge, Jesse Woods, Guy Breault, Nancy Parsons, Garry Atherton, Ken, Jonathan Elwell,

 

Chair, Michael Manahan called the meeting to order at 6:30 p.m.

 

  1. Review/Approval of Minutes from August 28, 2012 – Richard Roberge made the motion to approve the minutes for August 28, 2012, as written. Seconded by Walter Scott. Unanimous.
  2. Set Tax Rate – The Town has provided the Grand List for 2012. The amount that needs to be collected is $475,958, which requires a tax rate of $.506345. Rounding the tax rate at .5064 would be a 1.3% increase over the 2011 tax rate. Nancy Parson recommend a due date of Thursday, October 25 at 4:00 p.m. Walter Scott made the motion to set a tax rate of .5046 with a due date of Thursday, October 25 at 4:00 p.m.
  3. Karen Whitfield Complaints/Issues – A local resident, Karen Whitfield, contacted Jonathan and asked him to speak to the Trustees on her behalf about concerns that she has about the Village. She complained about juvenile behavior problems, lack of law enforcement, smoking in Lincoln Park, pedestrian signage on roads, and mud puddles in the street. She requested the parking on Main Street be changed from diagonal to parallel parking. Jonathan contacted Sheriff Norris about more coverage in the Village and the Trustees discussed the complaints mentioned.
  4. Roadwork Discussion – To start the discussion before budget talks, Jonathan asked the Highway Department to talk to the Board about potential roadwork projects. Walter Scott asked Garry to list the top three biggest concerns. He noted that Hayes Road, Duffy Hill Road, Water Tower Road, and West Berkshire Road were the biggest concerns, with Duffy Hill Road and Water Tower Road being the most in need of work. The Trustees agreed to working Duffy Hill Road and Water Tower Road into the preliminary budget.
  5. 16 Village Drive Renovation Project – Walter suggested the Board come up with a specific design plan for 16 Village Drive that can be discussed with the architect. This item is tabled until the next meeting so that the Trustees can look at the building in the daylight to be better informed.
  6. Northern Forest Canoe Trail Sign Request – The Northern Forest Canoe Trail asked to install a sign-in box and an informational sign about stopping the spread of Aquatic Invasive Species. Walter Scott made the motion to approve the Northern Forest Canoe Trail Sign Request as presented. Seconded by Jesse Woods. Unanimous.
  7. Manager's Report

September 4th/5th Storm – Between the evening of September 4th and 5th a storm dropped 6.68” of rain in Enosburg Falls. The water and wastewater system was overwhelmed, there was a wastewater overflow.

Ceremony for Duffy Hill Road Property – There will be a ceremony with refreshments to acknowledge the transfer of ownership of the Duffy Hill Property on Saturday, September 22nd from 4 to 6:00 p.m. Mike will attend on behalf of the Village.

NEPPA Annual Conference/Jon out of Office – Jon will be at the NEPPA Annual Conference in Maine from Sunday, September 16th through Wednesday, September 19th. EBA has requested permission to sign pink ribbons on the trees in Lincoln Park for the month of October in honor of Breast Cancer Awareness month. The Board approved this request.

  1. Other Business – Jonathan presented a formal resolution for application to the Municipal Planning Grant by Northwest Regional Planning for a combined Municipal Plan with the Town and to explore merging Planning & Zoning Departments with the Town. Walter Scott made the motion to sign the resolution as presented. Seconded by Jesse Woods. Unanimous.

Jesse Woods reported that he had attended the first meeting of the Recreation Committee. There were nine people interested in being on the Board, and the meetings will be the first Wednesday of the month at EMS Building at 6:00 p.m.

  1. Executive Session – Jesse Woods made the motion to go into Executive Session to discuss an Electric Department Account. Seconded by Guy Breault. Unanimous. The Board went into Executive Session at 8:30 p.m.

Respectfully Submitted,

 

Kelee Maddox, Minute Taker

Richard Roberge made a motion to return to the Board’s Regular Meeting. Seconded by Jesse Woods. Unanimous. The Board returned to their Regular Meeting at 8:55pm. There was no action taken as a result of Executive Session.

  1. Adjourn – There being no other business to come before the Trustees at this time, Walter Scott made a motion to adjourn. Seconded by Guy Breault. Unanimous. The Board adjourned at 8:55pm.

 Respectfully Submitted,

 

 

Jonathan Elwell, Village Manager

 

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

August 28, 2012

Present: Michael Manahan, Walter Scott, Jesse Woods, Richard Roberge, Guy Berault, Brian Gray, Tim Vachereau, Tim Smith, Jonathan Elwell, Kelee Maddox

 

Chair, Michael Manahan, called the meeting to order at 6:30 p.m.

 

  1. Review/Approval Minutes Special Joint Meeting August 14, 2012; Regular Meeting August 14, 2012 – Richard Roberge made the motion to approve the minutes as written for the Special Joint Meeting on August 14, 2012. Seconded by Guy Breault. Unanimous. Michael Manahan noted that in item #3 in the August 14, 2012 Regular Meeting draft it should read “mid-year” rather than “med-year.” Walter Scott noted in item #7 the phrase “on Village Drive” should be deleted. Richard Roberge made the motion to accept the minutes with the changes for August 14, 2012. Seconded by Jesse Woods. Unanimous.
  2. Vermont Gas, Inc.; Brian Gray, Tim Vachereau – Brian Gray and Tim Vachereau made an informational presentation to the Board about a natural gas expansion into Enosburg. Vermont Gas is currently in Sheldon and is  considering expanding into Enosburg. They noted that the high density of the residential and commercial properties in the Village is a big draw for the company. Jesse Woods made the motion to support the expansion of Vermont Gas, Inc. into Enosburg Falls. Seconded by Guy Breault. Unanimous.
  3. Waste Water Allocation Fees – Wayne Elliot, of A + E Engineering, sent the results of the Wastewater Rate Study. The study indicated that although the Wastewater fees are on the higher end for similar municipalities, the Water fees are on the lower end. Specifically, a typical residential customer in Enosburg Falls pays about $537.60 per year for sewer, which is higher than the State average of $450 per year, and pays about $237.96 per year for water, which is much lower than the State average $450 per year. Elliott suggests the two service fees balance each other out, and that combined the Village’s fees are in line with what other municipalities in Vermont are charging. He does not recommend changing the rate structure for Wastewater services. Walter Scott made the motion to maintain the current Sewer Allocation Fee for  2013 and 2014. Seconded by Richard Roberge. Unanimous. Jonathan asked the Board about how they wanted to act on the question of whether Modern Touch Salon has been treated unfairly regarding their allocation fees now that the rate study has been completed. Jonathan noted that Modern Touch is being charged for the capacity of the chairs in the salon and not on the usage, just as every other salon has been charged. There was a consensus of the Trustees not to change the fee structure for wastewater services, therefore Modern Touch Salon will have to pay the additional allocation fees assessed to them in 2011. The Board decided that because the research conducted by the Trustees delayed the decision regarding Modern Touch into the new  2012 allocation rate, the Board agreed to charge Modern Touch the  2011 allocation fee  rate.
  4. Manager's Report – Healthy People, Strong Communities NRPC –  Jon gave the Board members an invitation to the opening public session from the Healthy People, Strong Communities Committee at MVU on September 12th at 6:30 – 8:00 p.m.

Hayes Farm Road Safety/Signage – At the Joint Meeting, Larry Gervais asked about the new “Stop” signs at the Hayes Farm Road/ Stone House Road/ Davis Road intersection. Garry Atherton had placed new “Stop” signs there because of poor visibility at the intersection. Larry preferred there not to be stop signs there and therefore cut back the corn to increase visibility. The signs have been removed.

Merged ZA Position Under Town – Jonathan had some concerns after the Joint Meeting with the Town on the merged Planning and Zoning Department. He was unsure about the legality of a Village Employee supervising a Town EmployeeHe also saw potential liability issues for the Village if the ZA or Town Planning Commission or DRB were ever sued, etc on a Town issue as opposed to a Village issue. Lastly, there may be a tax equity concern, as Town taxpayers do not contribute to the Village Manager position, but in this scenario, Town taxpayers would be getting services from the Village Manager – essentially subsidized by Village taxpayers.

Jonathan gave the Board an updated Priorities List for the Village Manager. He also showed the Board a Thank-you note from the Book Mobile.

  1. Executive Session – Walter Scott made the motion to go into Executive Session for the purpose of discussing a legal issue and a personnel issue. Seconded by Jesse Woods. Unanimous. The Board went into Executive Session at 8:30 p.m.

Respectfully Submitted,

 

Kelee Maddox, Minute Taker

 

Jon Elwell left the Executive Session meeting at 9:10 p.m. Richard Roberge made a motion to return to the Regular Meeting. Seconded by Guy Breault. Unanimous. The Board returned to its Regular Meeting at 9:50 p.m.

 

As a result of Executive Session, Richard Roberge made a motion to make the Village Manager’s salary $73,500.00/year effective his anniversary date of September 1, 2012. Seconded by Guy Breault. The motion was approved by a 3-2 vote.

  1. Adjourn – There being no other business to come before the Board at this time, Walter Scott made a motion to adjourn. Seconded by Jesse Woods. Unanimous. The meeting adjourned at 9:55pm.

 

Respectfully Submitted,

 

 

Michael Manahan, Chair

 

 

 

 

 

 



TOWN OF ENOSBURGH/VILLAGE OF ENOSBURG FALLS

Special Joint Meeting of the Town Selectboard and Village Board of Trustees

August 14, 2012

Present: Michael Manahan, Walter Scott, Jesse Woods, Guy Breault, Richard Roberge, Craig Snow, Larry Gervais, Pierre Letourneau, Lloyd Touchette, Darlene Marrier, Sandi Murphy, Billie Jo Draper, Ron Duso, Polly Rico, Nancy Parsons, Jessie Forand, Jonathan Elwell, Kelee Maddox

 

  1. Consolidation of Town and Village Planning and Zoning Departments – Catherine Dimitruk was unable to attend the meeting but sent a sample resolution for the Trustees and the Selectboard to review that calls for both a joint Planning Commission and a joint Development Review Board. Jonathan pointed out several items in the drafts. He noted that there is an “out” for both Boards in the resolution if the need should arise.

 

In the conversation about the sample Zoning Administrator Job Description, there was discussion as to who was to actually employ the position, though the position would answer to both Boards. Craig Snow suggested that the Administrator be paid from the Town's General Fund, which is paid into by both the Village and the Town. This would make the position, officially, a Town Position.  (Did they actually agree to do this?)There was discussion as to which municipalities the Zoning fees would be paid. It was decided that because the fees are used to offset the cost of the position, the fees would be paid to the Town's General Fund if this position is made a Town position and paid for through the Town’s General Fund. In the past the Town zoning fees have been about $1,000 above or below the cost of the position. The Village zoning fees have been around $3,000 - $4,000 less than the cost of the position. It was noted that the Village's DRB and Planning Board members are each compensated $10/meeting. The Village's Zoning Administrator also gets paid for clerking for the DRB and writing up the findings.

Other changes that need to be made to the Job Description include adding “Board of Trustees” to the Appointment/Removal section as “approval of the Selectboard and Board of Trustees.” Pierre Letourneau noted that under Specific Duties, “A friendly, courteous and professional demeanor is required” should be moved to the Qualifications section. Under Job Goal, “City of Newport” should be replaced with “Town of Enosburgh and Village of Enosburg Falls.” Larry Gervais suggested adding “appropriate” to have Bulletin number six read, “Provide each member of the appropriate Board.” It was suggested that Bulletin 12 be changed to read, “To prepare quarterly reports of permit activity to the Trustees, Selectboard, Planning Commission, and DRB and to prepare an annual report of permit activity for inclusion in the Town and Village Reports.” The Boards agreed to alter the last sentence of Bulletin 13 to read, “When not possible appropriate legal action shall be taken upon authorization of the Board of Trustee or Selectboard whichever the appropriate legislative body. Bulletin 14 needs “municipality” changed to “municipalities.”

 

The Boards discussed the possibility of making a nine member board with one alternate, which would make including both the Town and Village Board members possible, but agreed to leave the specifics until a later date.

 

. There were several questions around a merged Planning Zoning Commission Catherine Dimitruk wished to get answers to at this meeting, if possible. After reviewing the questions, there was a consensus from both Boards that they are ready to go ahead with the merger of both the Planning Commission and DRB, and are aiming for a Spring 2013 time frame. Also, both Boards agreed to apply for a Municipal Planning Grant to help fund the work to prepare the merged plan.

Pierre Letourneau made the motion on behalf of the Town of Enosburgh to adopt the resolution as presented for the formation of a joint planning commission with the Village of Enosburg Falls. Seconded by Lloyd Touchette. Unanimous.

 

Larry Gervais made the motion to amend the resolution to include the Development Review Board. Seconded by Lloyd Touchette. Unanimous.

 

Walter Scott made the motion on behalf of the Village of Enosbrug Falls to adopt the resolution as presented for the formation of a joint Planning Commission and Development Review Board with the Town of Enosburgh. Seconded by Guy Breault. Unanimous.

 

Lloyd Touchette made the motion on behalf of the Town of Enosburgh to approve a joint application of a Municipal Planning Grant for   in which both municipalities would work with Northwest Regional Planning Commission toward merging Planning and Zoning Departments and creating a new combined Municipal Plan . Seconded by Larry Gervais. Unanimous.

 

Walter Scott made the motion on behalf of the Village of Enosburg Falls to approve a joint application of a Municipal Planning Grant  in which both municipalities would work with Northwest Regional Planning Commission toward merging Planning and Zoning Departments and creating a new combined Municipal Plan. Seconded by Jesse Woods. Unanimous.

 

There being no other business to come before the Boards, the meeting adjourned at 7:45 p.m.

 

Respectfully Submitted,

 

 

Kelee Maddox, Minute Taker

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

August 14, 2012

Present: Michael Manahan, Walter Scott, Jesse Woods, Guy Breault, Richard Roberge, Nancy Parsons, Garry Atherton, Jonathan Elwell, Kelee Maddox

 

Chair, Michael Manahan, called the meeting to order at 7:50 p.m.

 

  1. Review/ Approval Minutes July 24, 2012; Special Joint Meeting July 30, 2012 – Nancy Parsons noted that in Section 2 of the Minutes for July 24th, Jesse Woods made the motion to move the savings bond in Citizen's Bank to Community National Bank to a 13-month CD at an interest of .65% with the balance in a money market account. Walter Scott made the motion to approve the minutes with the change. Seconded by Guy Breault. Unanimous. Richard Roberge made the motion to approve the minutes as written for the Special Joint Meeting of the Board of Trustees and Selectboard for July 30, 2012. Seconded by Guy Breault. Unanimous.
  2. WW, CSO Project Report; Brad Aldrich, A+E Engineering – Brad Aldrich reported that the CSO Project had exceeded the budget by $3,956. The change order included five items of work that were performed by NECCO – four minor electrical items that enhanced operation and maintenance and the two sections of pavement overlay that were inadvertently left out of the previous pricing included in C.O. #6. Walter Scott made the motion to pay the balance of $3,956 from the Wastewater Department’s Equipment Set-Aside Fund. Seconded by Guy Breault. Unanimous.
  3. Mid-Year Financial Report; Nancy Parsons, Director of Finance – Nancy presented the Board with a mid-year financial report. She noted that the majority of expenses and revenues were near 50% of the budget. She pointed out that in the Water Department the debt service burden, which is the percentage of revenues used for debt service and therefore not otherwise available is high at 18.2%. Banks recommend not letting this amount go over 15 or 20%. The percentage has increased because the amount of debt has increased without increasing the bond. Estimates at this time for the Water bond including the new debt from the Pleasant Street Improvements Project will be about 22% of revenues. This is a strong indication that the Village should now consider raising the Water bond fees.  The Electric Department has already spent $17,000 on truck maintenance to fix trucks that are no longer under warranty. It was suggested that the Trustees might begin to consider purchasing a new truck or trucks for the Electric Department that are under warranty.
  4. Water Department Bank Bids – Only two banks bid on the Water Department Loan. People's Trust was 3.5% and Community National was 2.75%. Walter Scott made the motion to accept the Community National Bank loan of $180,000 at 2.75%. Seconded by Guy Breault. Unanimous.
  5. VT River Conservancy Land Purchase Update – There is a closing for the Vermont River Conservancy Land Purchase scheduled for August 15, 2012, at the Conference Facility at 11:00 a.m. There is a Vermont State statute that states that a municipal manager is not allowed to be the authorized signer for a land transfer  regarding a park or recreational property. Guy Breault made the motion to authorize Michael Manahan to sign on behalf of the Village. Seconded by Walter Scott. Unanimous. Typically, when a property is transferred, the seller is responsible for property taxes for up to the time of closing and the purchaser is responsible for property taxes for the continuation of the year. Since it is likely that the Village property will be exempt from property taxes in the future, it has not yet been determined how the property taxes will be shared for this year. It will be decided by the lawyers at the closing. The Village may be responsible for a percentage of the taxes this year.
  6. Public Works Department Update; Garry Atherton, Director of Public Works – Garry reported to the Board that the water portion of the Pleasant Street Project is completed and on budget. The 4-inch pipes have been upgraded to 12-inch pipes. These pipes supply the water to previous projects including School Street and Missisquoi Street and the majority of the water to Main Street and the Village. This will increase the water flow to residential and commercial facilities and to the fire hydrants throughout the Village. Walter Scott noted that he heard only favorable comments about all the workers and Garry, specifically from the residents within the Pleasant Street Project. Garry will also be working to clean Well #1 and Service Well #2. 
  7. Manager's Report

Vermont Gas – Vermont Gas is interested in locating to Enosburg Falls. They will attend the next Trustees meeting to discuss this potential.

VT Bike/Pedestrian Grant Application – After reviewing the grant further and discussing it with the Program Manager, it was determined that bike racks do not qualify under this grant source.

Diesel #1 Building Enhancement Grant Application – The application for the Transportation Enhancement Program has been postponed while it is being evaluated by the State.

New Town Tax Assessment on Electric Department – Jon presented a letter from the Town of Enosburgh Listers with a new Assessment of Village Electric Department property, which has increased by over $900,000.

  1. Executive Session – Guy Breault made the motion to go into Executive Session to discuss personnel issues. Seconded by Jesse Woods. Unanimous. The Board went into Executive Session at 9:30 p.m.

Respectfully Submitted,

 

 

 

Kelee Maddox, Minute Taker

 

Jesse Woods made a motion to return to the Board’s Regular Meeting. Seconded by Guy Breault. Unanimous. The Board returned to its Regular Meeting at 9:40pm. As a result of Executive Session, Guy Breault made a motion to have full-time, non-union employee rate increases and benefits reflect those of union employees, except when otherwise indicated. Seconded by Walter Scott. Unanimous.

9.      Adjourn – There being no other business to come before the Board of Trustees, Jesse Woods made a motion to adjourn. Seconded by Walter Scott. Unanimous. The meeting adjourned at 9:41pm.

 

Respectfully Submitted,

 

 

Jonathan Elwell, Village Manager

 

 

 

 



VILLAGE OF ENOSBURG FALLS/ TOWN OF ENOSBURGH

Special Joint Meeting of the Board of Trustees and Selectboard

July 30, 2012

Present: Michael Manahan, Jesse Woods, Guy Breault, Jonathan Elwell, Craig Snow, Pierre Letourneau, Larry Gervais, Michael Howrigan, Joey Clark, Billie Jo Draper, Kelee Maddox

 

  1. Bridge #50 Taxation – It had been discovered that the Town of Enosburgh had been placing bridge repair work in the Town’s General Fund subsequent to the Town’s Charter adoption which took effect in 2009. This means that Village taxpayers were also paying for bridges owned by the Town. Of concern in particular was Bridge #50 (Route 108 Bridge).  The Trustees contacted Paul Giuliani, an attorney, to question if bridges should be paid for from the Town General Fund and specifically if Bridge# 50 should be paid for from the Town General Fund. Giuliani reviewed the charters and relevant statutes concluding that because of the 2008 charter vote, the Town residents alone were responsible for paying the Town's Highway Tax and the Village residents alone were responsible for paying the Village's Highway Tax. Giuliani said that bridges and culverts are included as part of the Highway Department. Bridge #50, although located in the Village, is owned by the Town and therefore a part of the Town’s Highway District. The Town does not have the legal authority to tax Village taxpayers for work on this bridge.

 

Jonathan noted that the Selectboard backed this finding when the Village Trustees contacted the Selectboard about helping with the culvert repairs on Hayes Farm Road in 2010, and the Selectboard said that the bridges and culverts in the Village were the responsibility of the Village based on the 2008 Charter change. Craig suggested that bridges may be considered structures owned by both the Village and Town and not fall under the Highway Maintenance provision.

 He also asked why the Trustees believe that Bridge #50, which is located in the Village, is the sole responsibilities of the Town. A formal agreement was made between the Town of Enosburgh and the State of Vermont whereby ownership of the Route 108 Bridge was vested in the Town of Enosburgh at the time of its construction in 1970. Jonathan remarked that this ownership was confirmed by the Town of Enosburgh when they applied for a grant and undertook the repairs on the bridge in 2010. Both the State and the Town agreed that the bridge was owned by the Town at that time, and all grant funds for the project went to the Town of Enosburgh – not the Village of Enosburg Falls. The Selectboard said that they were unsure if a maintenance agreement that was signed between the State and Town in 1970 should outweigh the Charter Change that happened in 2009. The Selectboard felt that since the bridge is a valuable asset to the community of Enosburgh-Enosburg Falls as a whole, the maintenance of it should be a shared responsibility. Jon Elwell stated that this is a legal issue – not a political issue. According to the Village’s attorney, the Town of Enosburgh did not and does not have the legal authority to have taxed Village taxpayers for this project or for “Bridge #12” in 2009.

 

Craig Snow asked about an agreement being made with the Village. Perhaps the Village should own the bridge? Jonathan noted that future changes to the charter or bridge ownership would not change the past illegalities. It was suggested that a discussion about the topic at Town Meeting would provide valuable input from the community. The point was again made that this was a legal issue – not a political issue. Even if people in the Town decided they did not wish to return the money that has no legal bearing on the situation. Craig asked what the Trustees were wanting as a result of this. The Trustees said they had a fiduciary responsibility to the voters that they represent to make sure the rules of the charter and law were followed.  The Trustees do not have any authority over the Selectboard, but they are letting the Selectboard know that they are now aware of this issue, and they expect the monies be reimbursed to the Village taxpayers. Jon distributed materials on approximate amounts he determined were owed by the Town from 2009 forward which he had put together from reviewing Town Annual Reports. The Selectboard asked to table the discussion until more research and thought could be put into the topic. They also discussed consulting with another attorney for a second opinion.  The Selectboard said they would give a written response to the Trustees and their attorney regarding the Trustees request after they had some time to discuss this more.  

  1. Other Business – Larry Gervais asked if the three new “Stop” signs posted at the Hayes Farm Road and Davis Road Intersection were due to his corn crop making it difficult to see around the corner. Jonathan was unaware of new stop signs at that location or the reasons behind them being there. Billie Jo had received calls about the corn crop blocking the view and had referred the callers to the Village office. Jonathan will get back to Larry about the reasons behind the stop signs after he talks to Village Staff.
  2. Adjourn  – There being no more business to come before the Board, the joint meeting was adjourned at 7:50 p.m.

Respectfully Submitted,

 

Kelee Maddox, Minute Taker

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

July 24, 2012

Present: Michael Manahan, Walter Scott, Jesse Woods, Richard Roberge, Guy Breault, Nancy Parsons, Jonathan Elwell

 

Chair, Michael Manahan, called the meeting to order at 6:30 p.m.

 

  1. Review/ Approval Minutes July 10, 2012 – Richard Roberge made the motion to approve the minutes as written from July 10, 2012. Seconded by Jesse Woods. Unanimous.
  2. Finance Report: Nancy Parsons – TDBank changed their pay structure and policies. There will now be charges for every check that is written, deposited, or viewed online. Also, they will no longer sweep the account and invest the balance and there is a limited amount of money that must be in the account before any interest is earned on the account. Community National Bank and Merchant's Bank were contacted for their policies. Both banks offer free checking/writing,  online viewing,  will sweep the accounts, and guarantee a 0.035% interest for a year. Walter Scott made the motion that Nancy contact People's Trust to get their policies. If it is not a comparable offer to Community Bank, the Trustees will authorize Nancy to transfer the Village's account to Community National Bank. Seconded by Guy Breault. Unanimous.

At a previous meeting, the Trustees asked if the Village's savings bond in Citizen's Bank, which is getting .05%, could be moved to a local bank with a higher percentage interest. The highest offer was Community National Bank for a 13-month CD at .65%. Jesse Woods made the motion to contact People's Trust and if their offer is not better than Community National Bank's offer, to move the account to Community National Bank with $100,000 in the 13-month CD with the balance in a money market account.

  1. Job Descriptions – Nancy Parson discussed the job descriptions of their positions  for the Administrative Assistant and  Senior Bookkeeper. Nancy presented the Trustees with updated job descriptions which included the previous jobs description and new responsibilities that they have acquired. Walter Scott made the motion to approve the updated job descriptions as presented. Seconded by Jesse Woods. Unanimous.
  2. Vermont River Conservancy Land Purchase, Status Report – The River Conservancy is still working to secure the property along Duffy Hill Road. There is not a firm closing date, but the goal is mid-August.
  3. SQRP Report – The SQRP was presented to the Board. There were no questions at this time regarding the SQRP Report.
  4. Manager's Report

Break-in –  There were three separate break-ins on the Village property last week.  Copper and scrap metals were targeted at a estimated value of $7420. The Sheriff's Department has made arrests but not released names. Jonathan has been pricing additional fencing for the  Main Office and Electric Department property.

NWRP Project – The project is moving forward and is hoping to go public on September 12th in Swanton. The project leaders are hoping for a lot of community involvement.

Future Sewer Allocation Fees – The rates run on a calendar year. The last set of adjustments were January 2012. There is not a future date for allocation fees planned.

Manager's Priority List – Jonathan added upgrading the hydroelectric dam to the previous list as per the Trustees request. Walter Scott also asked that the Village Office renovation be added to the list.

  1. Other Business – Guy Breault asked if a rate increase in the  Electric Department increases the base cost to customers.  After further clarification about Guy’s question, Jonathan responded that rate increases to the Electric Department in recent history have been across the board for all tiers within the Electric Department customer rate system.

Walter Scott asked about the Vtrans Bike/Ped Grant application . Jonathan discussed getting a few bike racks with Garry Atherton. However, since it is a federal grant, the application  appears to require a very significant administrative commitment relative to the size of the project the Village had been considering for the application. At first read, the application appeared to be geared toward much more expensive construction-type projects. Jonathan is going to look into it more before making a recommendation.

The Food Shelf requested permission to have a coin drop on Main Street on Saturday, September 1st from 9 a.m. – 1 p.m. Walter Scott made the motion to approve the request. Seconded by Guy Breault. Unanimous.

  1. Executive Session: Legal – Walter Scott made the motion to go into Executive Session to discuss a legal matter. Seconded by Jesse Woods. Unanimous. The Board went into Executive Session at 8:00 p.m.

 

Respectfully Submitted,

 

 

Kelee Maddox, Minute Taker

 

Guy Breault made a motion to return to the Board’s Regular Meeting. Seconded by Richard Roberge. Unanimous. The Board returned to their Regular Meeting at 9:00pm. There was no action taken as a result of executive session.

 

9.      Adjourn – There being no other business to come before the Board at this time, Jesse Woods made a motion to adjourn. Seconded by Walter Scott. Unanimous. The meeting adjourned at 9:00pm.

 

Respectfully Submitted,

 

 

Jonathan Elwell, Village Manager

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

July 10, 2012

Present: Michael Manahan, Walter Scott, Jesse Woods, Guy Breault, Jonathan Elwell, Kelee Maddox

 

Chair, Michael Manahan, called the meeting to order at 6:30 p.m.

 

  1. Review/ Approval Minutes from June 26, 2012 – Walter Scott made the motion to approve the minutes as written. Seconded by Jesse Woods. Unanimous.
  2. Water/Wastewater Allocation Request, 57 Church Street – Jason Callan added an apartment at 57 Church Street and needs to add a water/wastewater allocation. He is also requesting being able to make payments over a year for the Allocation Fee. Walter Scott made the motion to approve the water and wastewater allocation with the provision that the Allocation Fee be paid over, but not exceeding a year period. Seconded by Guy Breault. Unanimous.
  3. SQRP Revision – VPPSA responded to the Village's request to change how SQRP fines are directed.  VPPSA’s suggestion, based on how the Public Service Board responded to a similar request  from Johnson regarding their SQRP, was to change language regarding tree trimming to the following: “Service quality compensation dollars shall  be applied by The Village of Enosburg Falls Water & Light Department, Inc. to maintain activities that directly improve the service quality and reliability of the system, such as tree trimming, R.O.W. Mowing, etc. To the extent that Enosburg's spending on such maintenance activities during the reporting year exceeds the level allowed in rates, the excess shall be credited against the Service Quality Compensation Dollars owed by Enosburg.” Walter Scott made the motion to submit the revision to the SQRP as suggested by VPPSA. Seconded by Jesse Woods. Unanimous.
  4. Access Permit for 288 Pleasant St. – Steven Riggs is requesting a curb cut at 288 Pleasant Street to put in a driveway at an already-existing house. Jesse Woods made the motion to approve the access permit. Seconded by Guy Breault. Unanimous.
  5. Manager's Report Pleasant Street Project Status Report – Progress is being made on the Pleasant Street Improvement Project, although it has been very challenging. Many unexpected lines, drains, and even an old stone culvert have been discovered along the street. Garry Atherton has been putting in 60 – 70 hour weeks since construction began.

Town Bridge Taxation Issue – There will be a Special Joint Meeting of the Town of Enosburgh and the Village of Enosburg Falls on Monday, July 30, 2012, 6:30 p.m at the Emergency Services Building. The two Boards will discuss the legality of the taxation of Village Residents for Town-owned bridges.

6.          Other Business – Michael Manahan received a letter from Vtrans requesting projects to increase biking and pedestrian safety. Jonathan and Garry will discuss any projects that might fall into this category. The deadline is very soon.

7.          Executive Session: Personnel – Walter Scott made the motion to go into Executive Session for the purpose of discussing a personnel issue. Seconded by Guy Breault. Unanimous. The Board went into Executive Session at 7:45 p.m.

Respectfully Submitted,

 

 

Kelee Maddox, Minute Taker

 

Guy Breault made a motion to re-enter the Board’s regular Meeting. Seconded by Walter Scott. Unanimous. The Board re-entered its Regular Meeting at 8:12pm. There was no action taken as a result of Executive Session.

 

8.          Adjourn – There being no other business to come before the Board, Guy Breault made a motion to adjourn. Seconded by Walter Scott. Unanimous. The meeting adjourned at 8:12pm.

 

Respectfully Submitted,

 

 

Jonathan Elwell, Village Manager

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

June 26, 2012

Present: Michael Manahan, Walter Scott, Richard Roberge, Guy Breault, Jesse Woods, Laurie Stanley, Rodney Allen, Ron Duso, Wayne Elliot, Jonathan Elwell, Kelee Maddox

 

  1. Review/Approval Minutes June 12, 2012 – Guy Breault made the motion to approve the minutes as written from June 12, 2012. Seconded by Richard Roberge. Unanimous.
  2. Wastewater Ordinance/Rate Structure Study; Wayne Elliot, A + E Engineering – Wayne Elliot presented the Board with the most updated proposed amendments draft to the Wastewater Ordinance. Wayne recommended adding a reference to “using the environmental protection rules flow design criteria” to Section 15.06 a.1 and Section 8.01. This is not a change in the practice, but it is a clarification in the document. In Section 8.05 there were some changes to the language used based on what is the current practice including changing “the user has 30 days” to “the user has 15 days.” The ordinance references “Tax Collector,” but the task is actually performed by the Village Manager or staff. It was suggested that these references say “Village staff.” Guy Breault made the motion to adopt the proposed changes in the Wastewater Ordinance as presented and discussed. Seconded by Jesse Woods. Unanimous.

 Last summer Wayne Elliot was asked to determine if the way the rate structure is set up in the Village is fair and comparable with other communities. He noted that the water rates for the Village are low in comparison with the rest of the state, but the wastewater is on the high side compared with the rest of the state. Laurie Stanley said that the current allocation fee expires in 2013. The allocation fee rate structure is a common way of setting fees and is set up to be a fair way of keeping the residential and commercial fees equal such that the residential does not support the commercial or the reverse. Wayne stated that he feels the way the rate structure is set up is a fair and equitable way to distribute the fees, and in line with the way in which other municipalities in Vermont are charging customers. Wayne will give a written explanation of his findings on the rate structure when the Wastewater revisions are complete.

3.     Potential Merging of Planning Commissions/DRBs; Ron Duso – At the last Special Joint Meeting between the Village and the Town, there was discussion  regarding who would be interested in being on a combined Boards. Ron Duso, who is the Chairman of the Village Planning Commission and the DRB, contacted all the members of each board. They all said they would be interested except one said he would not be interested if the Board went to a nine member Board.

4.     Water Dept. Pump House Renovation Bids – Bids were received for the Pumphouse renovation project. The low bid from Building Energy for Pumphouse #2 was $4,810.00 and for Pumphouse #1 was $3,289.00. There is $12,100 budgeted for the project, which can cover both pumphouses. Walter Scott made the motion to accept Building Energy's bid for the renovation of Pumphouse #1 and Pumphouse #2.  Seconded by Richard Roberge. Unanimous.

5.     Manager Priority List – Once a year Jonathan puts together a list of priorities for him for the year. He presented it to the Board and asked for feedback. Walter Scott requested adding the Main Office relocation project and adding discussion around the budget surrounding the metal building that was donated to the Village. Guy Breault asked about looking into increasing the power output from the Electric Department’s hydro dams. Jonathan added Engineering Study for Hydroelectric dams to the priorities list.

6.     Manager Report – Pleasant Street Project Update – Jonathan said that the water shut off date went well, and the public notification process prior to the shut off was effective. He also said that Garry Atherton deserves a special thank you for his dedication and diligence during the shut off.

CSO Project Update – Paving has been completed at the intersection, but the final inspection has not been completed. NECCO is now into liquidated damages for the project.

SQRP Proposed Tariff Change – Jonathan spoke with VPPSA about the proposed changes for the SQRP Tariff. They suggested some slightly different verbiage, which will be presented to the Board at the July 10th meeting.

Transportation Enhancement Grant – The application for the Diesel #1 Building Property/Interpretive Park Transportation Enhancement Grant was unsuccessful last year, but there was good feedback from the State staff. Jonathan submitted a letter of intent for the grant, which does not require a submission of the grant but is a placeholder if an application is submitted. He will bring this item to the Trustees to get official permission to apply for the grant funding.

7.     Other Business – Robin Erickson requested permission to use Maple Park for yoga, chanting, and drumming on July 3rd from 4:30 – 6:00 p.m. Walter Scott made the motion to approve the request. Seconded by Guy Breault. Unanimous.

Walter Scott asked about the flowers on Bridge of Flowers and Light. Jonathan reported that Deb Moskovitz had taken over the planting and upkeep of the flowers there.

8.     Executive Session: Legal – Jesse Woods made the motion to go into Executive Session for the purpose of discussing a legal issue. Seconded by Richard Roberge. Unanimous. The Board went into Executive Session at 9:00 p.m.

Respectfully Submitted,

 

 

Kelee Maddox, Minute Taker

 

Guy Breault made a motion to return to the Trustee’s Regular Meeting. Seconded by Jesse Woods. Unanimous. The Board returned to their Regular Meeting at 9:34pm. There was no action taken as a result of Executive Session.

9.     Adjourn – There being no other business to come before the Board, Guy Breault made a motion to adjourn. Seconded by Jesse Woods. Unanimous. The Board adjourned their meeting at 9:35pm.

 

Respectfully Submitted,

 

 

Jonathan Elwell, Village Manager

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

 June 12, 2012

Present: Michael Manahan, Walter Scott, Guy Breault, Steve McDonald, Amy Brewer, Nancy Parsons, Jonathan Elwell, Kelee Maddox

 

Chair, Michael Manahan, called the meeting to order at 6:30 p.m.

 

  1. Review/ Approval of Minutes from Special Joint Meeting May 21, 2012; Regular Meeting May 22, 2012 – Walter Scott made the motion to approve the minutes as written for the Special Joint Meeting on May 21, 2012. Seconded by Guy Breault. Unanimous. Nancy Parsons noted that Wayne Elliot's name was misspelled on item #8 from the minutes from May 22. Guy Breault made the motion to approve the minutes as amended for May 22, 2012. Seconded by Walter Scott. Unanimous.
  2. Maynard Trust Request for Water, Wastewater Allocation 275 St. Albans St., “Lot C” – Water and wastewater allocations were approved by the Trustees for Lot C at 275 St. Albans St. in 2009 to Allan Louis. Mr. Louis never paid for the allocations nor completed the sale of the property. The property is still owned by the Maynard Trust Property, who is now requesting Water and Wastewater allocations for a single-family unit at 275 St. Albans St., Lot C. Guy Breault made the motion to approve the water and wastewater allocations to the Maynard Trust Property for a single-family unit at 275 St. Albans St., Lot C. Seconded by Walter Scott. Unanimous.
  3. Fit & Healthy Enosburg Recreation Study; Amy Brewer – Amy Brewer presented the results from the Safe Routes to School Surveys and a Fit & Healthy Enosburg Study to local Boards. There were four potential solutions to the perceived barriers to increased participation in recreational opportunities. These solutions are a website listing local activities, an electric school sign, a community mixed-membership Recreation Board, and an enhanced promotion to every household. Walter Scott noted that the Recreation Board would be a great first step, and he would be interested in being on the Board. Jesse Woods also volunteered to be on the Board at a previous meeting.
  4. Tax Anticipation Note – Nancy Parsons requested bids from the four local banks for a Tax Anticipation Note for up to $324,000. TD Bank declined to bid. Community National Bank was the lowest bid with a 1.39% interest rate. Guy Breault made the motion to accept the bid from Community National Bank. Seconded by Walter Scott. Unanimous.
  5.  Healthy, Vital, & Strong Communities Consortium Agreement – The HUD Sustainable Communities Regional Planning grant project presented the Trustees an agreement to sign. To be part of the grant program, the Village agreed to have a representative  contribute 40 hours of time over two years. Jonathan has been, and will be attending the meetings. Walter Scott made the motion to give Jonathan the authority to sign the Healthy, Vital, and Strong Communities Consortium Agreement on behalf of the Village. Seconded by Guy Breault. Unanimous.
  6. 2012 TRANSCO Stock Purchase – The members of VPPSA are offered stock option in TRANSCO yearly. The stocks are financed and managed through VPPSA. Walter Scott made the motion to approve the purchase of  TRANSCO stock in the amount of $171,600 offered to Enosburg Falls and to finance this through VPPSA. Seconded by Guy Breault. Unanimous.
  7. Lincoln Park Request, Bookmobile – Guy Breault made the motion to approve the Lincoln Park Request from the Franklin Grand Isle Bookmobile for a 5K Fun Run/Walk on July 29, 2012. Seconded by Walter Scott. Unanimous.
  8. Lincoln Park Bandstand Permit Requests, New Life Christian Church – Walter Scott made the motion to approve the Lincoln Park Bandstand Permit Requests from New Life Christian Church for Christian Music Concerts on June 30, July 14, and July 28. Seconded by Guy Breault. Unanimous.
  9. Manager's Report

CSO Project Update – The project is still planning on being completed by June 19 although paving of the 4-way intersection has not yet been started.

Pleasant Street Improvement Project – The project has begun and is progressing, though the waterlines have been challenging. Water service will be off for the Village on June 21st from 9 a.m. – 6 p.m. The completion of this project is scheduled for the first week in August.

West Berkshire Road Culvert Replacement Project – The culvert replacement project began on June 11. Traffic will be detoured along this section of State Route 108 for about 10 days. The paving part of this project will be completed at the same time as the Pleasant Street Project.

VT Dairy Festival – There were no major issues or complaints regarding the Dairy Festival reported to the Trustees. It was noted that it was a successful event.

Vacation – Jonathan will be on vacation from July 2 – July 9.

10.      Other Business – Michael Manahan asked if there were going to be flowers planted on the Bridge of Flowers and Light. Jonathan said that they were currently looking for someone to take over the position. Sarah Downes had done this for the past several years, but told the Village last month she would not be able to do it any longer. The Village was looking into this and had made some calls. Lisa Harrington and Tilly Labelle were mentioned as gardeners who might be interested in the position. Jonathan  made note of them. 

  1. Executive Session: For the purposes of Discussing Negotiations in which Premature Public Knowledge may Compromise the Position of the Municipality, and a Legal Issue – Walter Scott made a motion to go into Executive Session for the purpose of discussing negotiations in which premature public knowledge may compromise the position of the municipality, and for a legal issue. Seconded by Guy Breault. Unanimous. The Board went into Executive Session at 8:00pm.

Respectfully Submitted,

 

 

Kelee Maddox, Minute Taker

 

Walter Scott made a motion to return to the Regular Meeting. Seconded by Guy Breault. Unanimous. The Board re-entered their regular meeting at 9:20pm. There was no action taken as a result of Executive Session.

12. Adjourn – There being no other business to come before the Board of Trustees, Walter Scott made a motion to adjourn. Seconded by Guy Breault. Unanimous. The Board adjourned at 9:20pm.

Respectfully Submitted,

 

 

Jonathan Elwell, Village Manager

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

May 22, 2012

 

Present: Michael Manahan, Walter Scott, Richard Roberge, Jesse Woods, Steve Libby, Roy Hango, Rodney Allen, Brad Aldrich, Jonathan Elwell, Kelee Maddox

 

Chair, Michael Manahan, called the meeting to order at 6:30 p.m.

  1. Review/Approval of Minutes 8, 2012 – Jesse Woods noted that his name was misspelled on page three. Richard Roberge made the motion to approve the minutes with the corrected spelling from May 8, 2012. Seconded by Walter Scott. Unanimous.  
  2. VELCO Governance, GMP/CVPS MOU; Dave Mullett – Dave Mullet gave the Board members a brief history of VELCO and explained recent changes that are happening because of the GMP/CVPS merger. VELCO will stay at a 13 member board with two public power seats, one director appointed by VPPSA, two independent directors nominated by Public Power, four seats for the merged GMP/CVPS, three independent directors appointed by VLITE, and one for the VELCO CEO. This gives VPPSA and Public Power guaranteed seats on the VELCO Board, which they have never had before. The new agreement requires that VPPSA give up the right of first refusal for the VELCO stock for this one instance so that the GMP stock can be transferred to the VLITE entity. Richard Roberge made the motion to give Jonathan the authorization to sign the waiver and governance agreements which are contingent on the merger approval. Seconded by Guy Breault. Unanimous.
  3. 444 Water Tower Road Access Permit Requests; Ben Pothier – Ben Pothier is requesting two access permits with two curb cuts at 444 Water Tower Road to build two driveways. Walter Scott made the motion to allow the permits as requested. Seconded by Jesse Woods. Unanimous.
  4. Vermont River Conservancy Land Purchase/Duffy Hill Road; Steve Libby, Roy Hango – The closing date has been pushed back to July 12, 2012, and there have been some revisions to the initial plan. The two residential property lots have been decreased to one acre, and two acres added to the Village property. The two housing properties will share a driveway, and the Trustees were asked if they would like to have a right-of-way along the shared driveway and furtherdown to the river. The Trustees agreed to the revisions including the right-of-way on the driveway. Walter Scott made the motion to accept the title to the 7.3 acres including the right-of-way on the driveway; to convey the Grant of Development Rights, Conservation Restrictions and Public Access Easement to the Vermont River Conservancy, Inc., and Vermont Housing Conservancy Board; and to authorize Jonathan Elwell to sign the legal documents for these transactions. Seconded by Jesse Woods. Unanimous.
  5. Aflack Insurance – Aflack approached the Village with some insurance alternatives which included additional life insurance and specific ailment insurance riders. This would be the employee's choice and at the employee's expense. Jesse Woods made the motion to approve allowing Aflack Insurance to offer their programs to Village employees at their own expense. Seconded by Guy Breault. Unanimous.
  6. SQRP Tariff Amendment – Currently, the Electric Department's Tariff requires that SQRP fines be given to local or regional community organizations. It was suggested changing the SQRP ‘s language to reflect Swanton Village's plan that states the  fine will be used to improve the service quality and reliability of the system. Guy Breault made the motion to amend the SQRP Tariff to apply the service quality compensation dollars to maintenance activities that directly improve the service quality and reliability of the system, such as tree trimming, right-of-way mowing, and other similar activities. Seconded by Walter Scott. Unanimous. This will have to be reviewed and approved by the State of Vermont before the SQRP can be altered.
  7. CSO, WWTF Amendment; Brad Aldrich – In concluding the WWTF project, there was some additional roadway overlay, sidewalk overlay, and pavement restoration recommended by Aldrich & Elliott and Staff. The total cost for this additional work is $15,690, which is within budget. Guy Breault made the motion to approve the additional work. Seconded by Walter Scott. Unanimous.
  8. Manager's Report

Missisquoi Valley Rail Trail Master Lease – Jonathan was able to contact Dan Delabruere, who said that he does not agree with the Village's attorney's interpretation of federal and state statute. Dan has put his position into writing and sent it to Jonathan, who forwarded it to the Village's Attorney.

452 Main Street Water Line Break - The Village's insurance company has reviewed the situation but has not changed their decision. Cynthia Stockwell has been informed verbally and in writing of the Trustee's decision.

Bridge #50- Jonathan contacted Paul Giuliani regarding Bridge #50 and Paul has sent a letter to the Selectboard regarding the bridge.

WW Ordinance Amendments/Rate Study - Wayne Elliot will be attending the next two regular meetings to discuss the proposed ordinance amendments and rate study.

  1. Other Business – There was no other business.
  2. Adjourn – There being no other business, Walter Scott made the motion to adjourn. Seconded by Jesse Woods. Unanimous. The meeting adjourned at 8:00 p.m.

 

Respectfully Submitted,

 

 

Kelee Maddox, Minute Taker

 

 



VILLAGE OF ENOSBURG FALLS AND TOWN OF ENOSBURGH

Special Joint Meeting

May 21, 2012

Present: Michael Manahan, Walter Scott, Guy Breault, Richard Roberge, Jonathan Elwell, Craig Snow, Pierre Letourneau, Michael Howrigan, Billie Jo Draper, Ron Duso, Polly Rico, Catherine Dimitruk, Shaun Coleman, and Kelee Maddox

 

Craig Snow, Chairman of the Selectboard, called the meeting to order at 6:00 p.m.

 

Craig Snow updated Catherine Dimitruk from Regional Planning about the history of the merger and where the Boards are currently. Catherine informed the Board about the next steps noting that the actual step for merging the DRB and Planning Commission is as simple as both the Board of Trustees and the Selectboard adopting a resolution to merge the DRB and Planning Commission.  The two departments can merge before a common plan or common by-laws with the Boards referring to the two different sets of by-laws. Catherine noted that the merger would require that there be only one Town/Village plan but that it could be seamless since the two current municipal plans complement each other and are due for renewal during the same year. The Village plan speaks to developing the Village as the high density center and core of the community and the Town plan speaks to conserving the Town and developing the Village as the core of the community.

Catherine noted that the Zoning Administrator is a key position that could help the DRB, Planning Commission, and the community. Catherine will research the steps necessary to merge this position as there are specific rules regarding the Zoning Administrator's position. Catherine was aware that the ZA position would have to answer to both legislative bodies (Selectboard and Board of Trustees). She will report her findings at the next meeting.

For the next step, the members of the DRB and Planning Commission will poll their Board members to see who would be interested in continuing on a merged Town/Village DRB and Planning Board. If more than nine are interested in continuing on the Boards, the merger wait until the next appointment cycle. If around nine are interested, the Boards could merge by the fall. The Trustees and Selectboard agreed to poll the existing boards to see who would be interested in continuing on  merged boards and report back by for a joint meeting on August 14th at the Trustee's regular meeting at 6:30 p.m.

There being no other business to come before the Boards, the meeting adjourned at 6:50 p.m.

 

Respectfully Submitted,

 

 

Kelee Maddox, Minute Taker

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

May 8, 2012

Present: Michael Manahan, Guy Breault, Richard Roberge, Jesse Woods, Nancy Parsons, Lisa Harriman, Brad Aldrich, Andy Rowe, Garry Atherton, Cynthia Stockwell, Jonathan Elwell, Kelee Maddox

 

Chair, Michael Manahan called the meeting to order at 6:30 p.m.

 

  1. Review/Approval of Minutes Special Joint Meeting April 24, 2012; Regular Meeting April 24, 2012 – Guy Breault made the motion to approve the minutes as written for the Special Joint Meeting on April 24, 2012. Seconded by Richard Roberge. Unanimous. Guy Breault made the motion to approve the minutes as written for the regular meeting on April 24, 2012. Seconded by Richard Roberge. Unanimous.
  2. Farmers' Market; Lisa Harriman – Lisa Harriman is now representing the Farmers' Market and approached the Board to discuss the future of it. The Enosburg Business Association is stepping away from the Farmer’s Market, and it will be organized by the vendors themselves starting next year. They are considering adding in a few vendors of antiques and collectibles. The Board had no strong objection to the idea and asked to be updated as it progresses.
  3. CSO Project Status Report, Change Order; Brad Aldrich – Brad Aldrich presented a draft of Change Order No. 4 to the Board. It included the storm drainage work approved by the Trustees last month, an extension for the completion of the work, Amendment No. 1 that outlines the liquidated damages to be charged to NECCO, and Amendment No. 2 that covers the additional Construction Administration and Resident Field Representative Services associated with the 23 day extension granted to NECCO by the change order. Richard Roberge made the motion to approve the changes and authorize Jonathan Elwell to sign the contract on behalf of the Village. Seconded by Jesse Woods. Unanimous.
  4. Pleasant Street Project Bids; Andy Rowe – The bids for the Pleasant Street Project were received and ranged from $365,117 to $488,265. Desroches Construction Services, Inc. was the apparent low bidder. There was an error in their bid, but Vtrans said the error could be considered a technical error and overlooked. The lowest bid was above the budgeted amount, but the project can be negotiated to fit within the budget. The project will be from Elm Street to the intersection at Depot Street. Guy Breault made the motion to issue the notice of award to Desroches and to authorize Jonathan Elwell to execute the agreement including negotiations with the contractor. Seconded by Richard Roberge. Unanimous.
  5. 452 Main Street Water Line Break Request, Cynthia Stockwell – In July of 2011, Cynthia Stockwell asked for the water service to be turned off to 452 Main Street. The Village attempted to, and believed that they did turn off the water on July 21, 2011. When Cynthia returned to the property  on April 13, 2012 , she found that the water had not been turned off  and that the water line to the home had burst just below the valve before the meter. Water sprayed into the basement over the winter, which caused damage and mold. When Garry Atherton observed the property, and damage he noted that the waterline would have burst anyway during the winter. Cynthia conceded that this might be true, but maintained that the damage would have been greatly lessened because the water would not have continued to flow into the basement. Jonathan noted that the Village is often asked to shut off  water to houses, but they have no way of confirming if the water is actually shut off to properties since  the Village does not have access into people’s private homes. Cynthia did not confirm if the water was off. Neither the Village's insurance (citing a clause against mold and mildew) nor Cynthia's insurance (citing limited acts) will cover the mold damage, which is most of the damage to the property. Cynthia asked the Board to cover the cost of the damage. The item was tabled until later in the meeting. The Board informed Ms. Stockwell that they wished to move onto some of the other agenda items at this time, and may come back to this issue later in the meeting.
  6. Future Joint Meeting with Selectboard Request – Jonathan was contacted by Polly Rico, the chairperson of the Town's Planning Commission, who invited the Trustees to attend a meeting with Catherine Dimitruk from the Northwest Regional Planning Commission, the Village's Planning Commission, and the Selectboard on Monday, May 21st at the Town Clerk's Office at 6 p.m. The Trustees agreed to attend this meeting.
  7. Franklin Foods Water Bond Request – John Ovitt came to the last meeting requesting a reduced water bond rate for Franklin Foods. Jonathan noted that because of the oversight, Franklin Foods is currently paying less in total bond amount than much smaller business that use much less water. Michael Manahan and Garry Atherton said that other businesses were allowed to take on the increase in two steps over two years.  After discussion on this issue, Guy Breault made the motion to phase in the bond rate at fifty percent increases over the next two year starting at the next possible billing cycle. Seconded by Jesse Woods. Unanimous.
  8. SQRP Report – The SQRP Report for January, February, and March 2012 was included. The 2011 SQRP was also included. The Village went over the allotted outages for 2011 due to storms. A fee of $2,439 was owed to a community service group as approved by the Trustees. The Trustees agreed to donate $1,000 to The United Way and $1,439 to the Enosburg Food Shelf. It was suggested changing the tariff to read, “Service quality compensation dollars shall be applied by the Village of Enosburg Falls to maintenance activities that directly improve the service quality and reliability of the system, such as tree trimming, R.O.W. Mowing, etc.” This is similar to the Swanton tariff and would have to be approved by the State. It was determined this might be a good topic for a future agenda item.
  9. Manager's Report

Wastewater Ordinance and Rate Study – Wayne Elliot will be at the May 22nd meeting to discuss the wastewater and ordinance and rate study.

Legislative Update – Jonathan updated the Board on bills that were before the Vermont State Legislature General Assembly: H.475 on Net Metering passed both the House and Senate, H.718 on DPS/PSB Technical Bill did not pass, S.148 on Development of Small Hydros passed.

Kendall Plant Turbine – The Kendall Plant Turbine was returned from Ottawa where it was repaired after being struck by lightning last summer.

  1. Other Business – The Board resumed talks about the water line break at 452 Main Street. Garry Atherton feels that the Village was not neglectful. The Village believed it had completed the job asked of them, but had no real way to verify this as is the case when property owners do not actually test their own lines. Because there is no way to check if the water was actually turned off from the outside of the building, the Village went as far as they could to confirm that they did the job asked of them. Jon Elwell noted that the Village's insurance company is reviewing the case again. The Board sympathized with Cynthia. There was a consensus of the Board that  the Village was not neglectful in this case, and the Trustees’ position is  the Village is not responsible for damages to Cynthia Stockwell’s property. There would be no offer for compensation to Ms. Stockwell beyond what the insurance would provide. The Board instructed Jon Elwell to inform Cynthia Stockwell of this decision.

 

 

 

 

 

  1. Executive Session: Legal – Richard Roberge made the motion to go into Executive Session. Seconded by Jesse Woods. Unanimous. The Board entered Executive Session at 9:25 p.m.

 

Respectfully Submitted,

 

 

Kelee Maddox, Minute Taker

 

 

Jesse Woods made a motion to re-enter the Board’s Regular Meeting. Seconded by Guy Breault. Unanimous. The Board re-entered its regular meeting at 9:50pm. As a result of executive session, Jon Elwell was instructed to contact attorney Paul Giuliani and have him draft a letter to the Town of Enosburgh Selectboard regarding Bridge #50.

 

12. Adjourn – There being no other business to come before the Board of Trustees at this time, Jesse Woods made a motion to adjourn. Seconded by Guy Breault. Unanimous. The meeting adjourned at 9:50pm.

 

Respectfully Submitted,

 

 

Jonathan Elwell, Village Manager

 

 

 

 



TOWN OF ENOSBURGH/ VILLAGE OF ENOSBURG FALLS

Special Joint Meeting of the Town Selectboard and Village Board of Trustees

April 24, 2012

Present: Michael Manahan, Walter Scott, Guy Breault, Craig Snow, Michael Howrigan, Pierre Letourneau, Larry Gervais, Steve Libbey, Jonathan Elwell, Kelee Maddox (minute taker)

 

Chair, Michael Manahan called the meeting to order at 6:30 p.m.

 

  1. VT River Conservancy/ Duffy Hill Road Land Purchase – The Enosburgh Selectboard recently voted to donate $10,000.00 to the Vermont River Conservancy towards the Duffy Hill Road Land Purchase. The Selectboard asked to meet with the Trustees to offer help with upkeep of the area along the riverbank. Craig Snow noted that since the area would be an asset to members of both the Village and the Town, the Town could assist in cleaning and maintaining the area. Craig also suggested that the Town of Enosburgh should become co-owners of the property with the Village.  The Trustees have not made definite plans about how the land will be developed.
  2. Other Business – Craig Snow suggested that the two Boards resume talks about the merging of the DRBs, Planning Commissions, and Zoning Administrators as was voted on by both Boards. It was agreed that the Selectboard and the Trustees would meet with Regional Planning to hash out the details of the merging of these departments. A date will be set after Craig Snow contacts Regional Planning to see when they are available. The Village will be back in contact with the Town with some possible joint meeting dates so as to be able to spend a couple hours on this subject.
  3. Adjourn – There being no other business, Walter Scott made the motion to adjourn at 7:00 p.m. Seconded by Guy Breault. Unanimous.

 

Respectfully Submitted,

 

 

Kelee Maddox

Minute Taker

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

April 24, 2012

Present: Michael Manahan, Walter Scott, Guy Breault, Darlene Marrier, Garry Atherton, Nancy Parsons, Brian Ovitt , Rodney Allen, Wayne Elliot, John Ovitt, Jonathan Elwell, Kelee Maddox (minute taker)

 

Chair, Michael Manahan, called the meeting to order at 7:00 p.m.

 

  1. Review/Approval Minutes April 10, 2012 – Walter Scott made the motion to approve the minutes as written. Seconded by Guy Breault. Unanimous.
  2. Planning and Zoning; Darlene Marrier – Zoning administrator Darlene Marrier explained to the Board that someone is trying to open a carwash in the Village. The Bylaws specifically state that only the listed businesses can be approved for specific zoning areas, and a car wash is not listed in the bylaws. Darlene informed the Board that the Zoning Board is currently updating the bylaws. She asked if the Trustees wished for the Zoning Board to work on the zoning areas that specifically apply to the car wash situation now, which would give the potential business an answer at the end of the summer; or if the Zoning Board should continue working on the bylaws as a whole and deal with the car wash situation after the bylaws are updated, which would not be until the end of the year. The Trustees agreed that they do not want a potential business opening in the Village held up by the rewriting of the Zoning Bylaws, and asked Darlene and the Zoning Board to work with the zoning areas now.
  3. Wastewater Ordinance and Rate Structure Study; Wayne Elliot, A & E – Wayne Elliot presented the Trustees with a draft of the updated Sewer Ordinance. At the conclusion of Wayne’s presentation he asked if there were any questions or discussion. The Trustees expressed that they wanted some time to consider all the new changes to the ordinance.
  4.  Franklin Foods Water Bond Rate Request; John Ovitt – Because of a computer software  glitch,  Franklin Foods has not been being charged appropriately on their water bonds according to the Water Bond amendments made by the Trustees in 2009 and taking effect in 2010.  As a result of the 2009 change to the Water Ordinance, the water units mirror wastewater units. Currently, Franklin Foods has been paying for three units on the current water bonds, which at $8.33 per unit per month is $299.88 per year. To correct the error to reflect the Water Ordinance, Franklin Foods would be charged for 211.9 units, which would increase the total to $1,965.13 per month or $21,181.52 per year. John Ovitt asked the Trustees to consider reducing this amount in some way on Franklin Foods water bonds. The Trustees agreed to look further into this issue, and asked that Franklin Foods continue paying for the three units until  the Trustees have made a final decision on Franklin Foods request.
  5. Vtrans Structures Grant/West Berkshire Road (Rt. 108) Culvert; Garry Atherton – Garry Atherton has been working with the state to remedy the Rt. 108 culvert situation. The Village has done some work to stabilize the culvert while a permanent solution is planned. Vtrans will allow the Village to transfer the awarded culvert grant that was intended for the Hayes Farm Road to the West Berkshire Road culvert. Vtrans offered the full available amount of the grant, which is $175,000 rather than the $138,000 that was originally offered for the Hayes Farm Road amount. The grant is a 90-10 match for the Village (Village, 10%), and Vtrans will allow the match to be made with in-kind services. Preliminary estimates from local contractors appear to be within this range. Walter Scott made the motion to approve the submitting of a new grant application with Vtrans, to give Jonathan Elwell the authority to sign on behalf of the Village, and to allow Garry Atherton to move forward expediently to solve the issue. Seconded by Guy Breault. Unanimous.
  6. Lincoln Lodge #78 Request for Peddler's Permit and Fee Waiver – Guy Breault made the motion to approve the Lincoln Lodge #78 Request for Peddler's Permit and Fee Waiver for the Lincoln Lodge’s events that will take place during the year, which include the Enosburgh Firemen Bar-B-Q during June Dairy Day weekend, Enosburgh Food Shelf Law Sale,, and Order of Easter Star Annual Bake Sale. Seconded by Walter Scott. Unanimous.
  7. Law Enforcement Contract – Walter Scott made the motion to approve the Sheriff's Contract as written. Seconded by Guy Breault. Unanimous. The Trustees signed the contract.
  8. Manager's Report – Energy Efficiency Improvements Water Department – Jonathan presented the Board with copies of the bidding documents for the energy efficiency project for the Water Department pump house. Legislative Update/VPPSA – Jonathan updated the Board with state legislature that affects the business of producing and using power. The merger between CVPS and GMP is being finalized. The merged companies will be owned by Gaz Metro out of Quebec. There has been discussion about the Board makeup of VELCO since the merged company will be so large and powerful. PSB required CVPS and GMP to create a low income program for electric rate payers in Vermont as was sponsored by AARP. A draft program has been submitted. This is not yet a requirement for the other power companies. The bill, S.214 looks at smart metering and its related health effects currently has an “opt in” clause, which would give utilities involved with smart metering permission to install their equipment at the customer's property. The Village was notified that a water line broke inside the basement at 452 Main Street and there was substantial water damage to the  interior of the basement. The Village has filed a claim with the insurance company, which is currently investigating the claim.
  9. Other Business – Walter Scott asked if Jon had received a response from Vtrans about the Rail Trail Lease. Since he had not, Walter suggested Jon contact the Secretary of Transportation to try to get a response to the Village's lawyer's queries prior to beginning the Pleasant Street Project. Jon said he would try to reach another person to speak with in the Vtrans beauracracy.

Michael Manahan received an anonymous letter that was complaining about the lack of sidewalk in front of Champlain Chevrolet. It was noted that it is private property.

Jonathan received a permit request from George and Deb Moskovitz for use of Lincoln Park for the National Day of Prayer on May 3rd from 6:30 – 8:30 p.m. Walter Scott made the motion to approve the request. Seconded by Guy Breault. Unanimous.

  1. Adjourn – There being no other business to come before the Board, Walter Scott made the motion to adjourn. Seconded by Guy Breault. Unanimous. The meeting adjourned at 9:55 p.m.

 

Respectfully Submitted,

 

 

Kelee Maddox

Minute Taker

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

April 10, 2012

Present: Michael Manahan, Walter Scott, Jesse Woods, Guy Breault, Richard Roberge, Nancy Parsons, Dorey Myers, Chad Spooner, Rodney Allen, Wayne Elliot, Jonathan Elwell, Kelee Maddox

 

Chair, Michael Manahan, called the meeting to order at 6:28 p.m.

 

  1. Review/Approval Minutes March 27, 2012 – Walter Scott made the motion to approve the minutes as written. Seconded by Jesse Woods. Unanimous.

 

  1. Vermont Department of Health; Chad Spooner and Dorey Myers – Chad Spooner and Dorey Myers informed the Trustees about work done in the local communities by the Vermont Department of Health including disease control through education and immunization, emergency care during family emergencies (like a house fire) or community emergencies (like a flood). Whooping cough, measles, Lyme disease, and mold control were also discussed.

 

  1. Planning Commission Appointments – Michael Manahan suggested changing the terms of some members of the Planning Commission because the terms of four of the current members end at the same time, and he noted how difficult it would be to have to replace four members all at once. Although, the Board agreed with the idea, they decided to appoint the members and discuss it later. Walter Scott made the motion to appoint Albert Desrocher, Allen Demar, and Betsy Reed to the Planning Commission for three-year terms. Seconded by Guy Breault. Unanimous.

 

 

  1. Development Review Board Appointments – Jesse Woods made the motion to appoint Michael Bovat, Norman Gervais, and Albert Desrocher (alternate) to the Development Review Board for three-year terms. Seconded by Guy Breault. Unanimous.

 

  1. Law Enforcement Discussion; Franklin County Sheriff's Dept. Sgt. Lynch – Sgt. James Lynch presented the Board with the statistics from the months of October, November, and December. The Sheriff's Department responded to 89 total complaints, which included 29 suspicious, 1 ATV, 5 thefts, 7 arrests, and 23 tickets for a total of $4341. The Trustees expressed concern about the panhandler that has been in the community.

 

  1. Gervais Family Farm Digester Interconnection Agreement – The Gervais Family Farm  is putting up a second methane digester engine on their farm. Since the original agreement had been replaced by the State's recommended Standard Offer Agreement via verbal agreement in 2010, it was decided to write up a new agreement based on the verbal agreement instead of adding in the new digester as an amendment. Guy Breault made the motion to approve the Revised Gervais Family Farm Interconnection Agreement and to give Jonathan Elwell the authority to sign the agreement. Seconded by Richard Roberge. Unanimous.

 

  1. WW CSO Project Amendments; Wayne Elliot – A long section of corrugated metal pipe in the existing storm drainage was identified as substantially deteriorated through rust. Aldrich & Elliot recommended replacing the pipe and got pricing from NECCO, Inc. to do the work. The cost of the work could be funded under the bond appropriation and SRF loan for the WWTF upgrade. The cost of the work is $33,790.00. This would bring the total cost of the project to $1,174,277.00, which keeps it under the $1,200,000 bond authorization. Richard Roberge made the motion to approve the WW CSO Amendment. Seconded by Jesse Woods. Unanimous.

 

  1. Financial Administration; Nancy Parsons – Following the annual audit, the auditors at KBS Accounting made two recommendations for internal control. The first was that the Village get back to the practice of reconciling accounts on a monthly basis, which was inconsistent during the absence of the Director of Finance. This practice has been reinstated.

 

The second recommendation was that a single person should not be able to enter a check, to write a check, and to sign a check. It was agreed to give five people the authority to sign a check with none of them being the Accounts Payable Clerk. Two of the five people will be required to sign each check. Richard Roberge made the motion to approve the Municipal Corporation Banking Resolutions as provided by People's Trust. Seconded by Walter Scott. Unanimous.

 

  1. Missisquoi Rail Trail Master Lease Agreement – When the Village approached the State to inform them about the Pleasant Street Project, which would be crossing the Missisquoi Rail Trail, the State presented the Village with a Master Lease Agreement that charges the Village an annual fee for the utilities crossing the Rail Trail. Jonathan asked the Village Attorney to review the Lease. The Lawyer sent a letter to the State requesting clarification on various points. Jonathan has sent numerous emails to AOT, but he has received no response regarding the letter from the Village’s attorney. 

 

  1. Manager's Report  Duffy Hill Road River Conservancy Project – The Town Selectboard has requested to have a joint meeting to discuss the Duffy Hill Road River Conservancy Project. Jonathan scheduled the meeting for the next regular Trustee meeting, which is April 24th at 6:30 p.m.

West Berkshire Road Culvert – Jonathan was contacted from the AOT after they finished an assessment of a culvert on West Berkshire Road. The State said the culvert was in bad shape and wanted to know what the Village was going to do about it. The Village had approached the State about the culvert in the past and had applied for grants from AOT to work on this specific culvert, which were denied. The AOT representative met with Garry Atherton to inspect it and informed him that if it is not fixed quickly, the State will recommend closing the road.

New Businesses in Enosburg Falls – Jonathan informed the Board of new businesses opening in the Village; a gift shop in Main Street Market Plaza, a Mexican grocery and gift store in the Spears Block, and a new massage and chiropractic clinic also in Main Street Market Plaza.

 

  1. Other Business – Jonathan informed the Board that ten contractors showed up to the pre-bid conference held for the Pleasant Street Improvements Project.

 

  1. Executive Session: Legal Issue – Walter Scott made the motion to go into Executive Session to discuss a legal issue. Seconded by Jesse Woods. The Board entered into Executive Session at 8:45 p.m.

 

Respectfully Submitted,

 

 

Kelee Maddox, Minute Taker

 

Jesse Woods made a motion to re-enter the Board’s regular meeting. Seconded by Guy Breault. Unanimous. The Board re-entered its regular meeting at 9:28pm. There was no action taken as a result of executive session.

 

13. Adjourn – There being no other business to come before the Board, Richard Roberge made a motion to adjourn. Seconded by Guy Breault. Unanimous. The Board adjourned their meeting at 9:28pm.

 

Respectfully Submitted,

 

 

Jonathan Elwell, Village Manager

 

 

 

 



Minutes of the 2012 Annual Meeting

VILLAGE OF ENOSBURG FALLS

Annual Meeting

March 13, 2012

 

Moderator, Pat Hayes, called the meeting to order at 6:34 p.m.

 

Pat Hayes asked if there were any objections to having Staff member present who are not members of the community. There were none.

 

Article 1: To receive and act on the report of the Village Officers for the past year

Village Trustees Report

Ethan Dezotelle made the motion to approve the Village Trustees Report. Seconded by Cindy Weed. Unanimous.

Village Manager's Report

Linda Maloney made the motion to approve the Village Manager's Report. Seconded by Fran Jackson. Unanimous.

Water Department Report

Ethan Dezotelle made the motion to approve the Water Department Report. Seconded by Cindy Weed. Unanimous.

Electric Department Report

Fran Jackson made the motion to approve the Electric Department Report. Seconded by Linda Maloney. Unanimous.

Wastewater Department Report

Fran Jackson made the motion to approve the Wastewater Department Report. Seconded by Ron Duso. Unaimous. Ethan Dezotelle noted that the CSO Project was a big project for the Village and very well- executed by Staff.

Public Works/General Fund

Norman Gervais made the motion to approve the Public Works/ General Fund Report. Seconded by Ron Duso. Unanimous. Cindy Weed asked why the budgeted amount for Accrued Time Expense was so different from the Actual Amount. Nancy Parsons explained that the Accrued Time Expense is where vacation and sick leave are recorded. She noted that it is difficult to predict how much time will be taken each year.

Zoning Administrator's Report

Ethan Dezotelle made the motion to approve the Zoning Administrator's Report. Seconded by Fran Jackson. Unanimous.

 

Article 2: To see if the Village will authorize the Trustees to borrow in anticipation of taxes for 2012 – Cindy Weed made the motion to accept Article 2 as written. Seconded by Michael Larose. Unanimous.

 

Article 3: To see if the Village will authorize the Trustees to borrow in anticipation of revenues for 2012 for the operation of the Water & Light Department – Fran Jackson made the motion to approve

Article 3 as written. Seconded by Lloyd Touchette. Unanimous.

 

Article 4: To see if the Village will authorize the Trustees to borrow in anticipation of revenues for the operation of the Wastewater Department – Norman Gervais made the motion to approve Article 4 as written. Seconded by Michael Larose. Unanimous.

 

Article 5: To see if the Village will approve $25,000 on the Grand List for the purpose of upgrading sidewalks – Avis Gervais made the motion to approve Article 5 as written. Seconded by Ethan Dezotelle. Unanimous. Linda Maloney asked if there were specific plans for which sidewalks. Jonathan Elwell and Garry Atherton explained that the plan was to do the southern end of Main Street from where it intersects with Pearl Street and down to the 4-way stop. If bids come in low enough, the Village would then work from the intersection of Pearl and Main heading west down Pearl Street for as far as the budget would allow.

 

Article 6: To see if the Village will approve law enforcement contracts with the Franklin County Sheriff's Department for an annual amount of $62,607.00. In the event that the Town of Enosburgh or the School Board does not approve its law enforcement contracts the Village's law enforcement budget for 2012 will be in the amount of $94,500.00 to provide regular contract services for the Village of Enosburg Falls – Lloyd Touchette made the motion to approve the Article as written. Seconded by Michael Larose. Unanimous.

 

Article 7: To see if the Village will vote to appropriate the sum of $1,000.00 to the Franklin County Industrial Development Corporation – Val Bonk made the motion to approve Article 7 as written. Seconded by Ethan Dezotelle. Unanimous.

 

Article 8: To see if the Village will appropriate the sum of $2,000.00 for Christmas lighting in the downtown area – Alison Dezotelle made the motion to approve Article 8 as written. Seconded by Linda Maloney. Unanimous. Betsy Reed asked why there was a ten-fold increase. Jonathan Elwell explained that it was under-budgeted last year. A lot of the lights were broken and had to be replaced this year. They replaced them with new LED lights and received many favorable comments on the new lights. Betsy Reed agreed the new lights were “beautiful.”

Article 9: To see if the Village will vote a budget on the Grand List to cover the 2012 Village General Fund Budget – Norman Gervais made the motion to approve Article 9 as written. Seconded by Ethan Dezotelle. Unanimous.

 

Article 10: To see if the Village will authorize the Trustees to spend unexpected and unanticipated revenues received – Ron Duso made the motion to approve Article 10 as written. Seconded by Jim Weed. Unanimous.

 

Article 11: To see if the Village will authorize the necessary use of any surpluses within departments provided those funds stay with the department of origin – Ethan Dezotelle made the motion to approve Article 11 as written. Seconded by Michael Larose. Unanimous. Avis Gervais noted that last year it was asked if the Trustees would apply any surpluses towards resident's taxes. She asked if this had been discussed by the Trustees as an option. Jonathan Elwell noted that Vermont State Statute  says that any surplus in the General Fund must roll over to next year's General Fund, which would offset the next year's taxes unless an item was specifically approved in a separate article. Val Bonk asked if there was any money left over from last year's General Fund. Jonathan Elwell said there was approximately $112 left from last year. Cindy Weed noted that the Article sounds like the Village can spend any excess and asked if the Village is spending surpluses or saving it. Jonathan noted that the Article would give the Trustees the authority to spend any surplus  as long as they are spending the money within the same department the funds originated.

 

Article 12: To transact any other business properly coming before this meeting – Linda Maloney asked about the property on the Missisquoi River that The Vermont River Conservancy is trying to purchase to give to the Village. She asked if the Village needed to vote on it. Jonathan Elwell said that no vote from the public was needed by law because the property would be gifted or donated to the Village. Whether to accept the gift would be up to the Board of Trustees. They could ask for a public vote if they chose to, but that would be their decision to make. Michael Larose noted that if the Village takes the property it also takes the liabilities associated with the land. He suggested that The River Conservancy should maintain ownership of the land and offer an easement of the land. Michael Manahan stated that the Village insurance will cover the liability. Jesse Woods said that the ownership of this land is no different than the ownership of any other property. Michael Larose said that the Town of Franklin recently got rid of a piece of waterfront property. Jonathan Elwell stated that the liability insurance premium estimate was $200/year. Deb Moskovitz suggested the Village ask Franklin about their situation.

Cindy Weed asked if there has been any progress on merging the Town and Village. Walter Scott said it was agreed to merge the DRB, Planning, and Zoning. The last meeting was held in July. Cindy asked if there are more meetings planned. Walter Scott said he hoped there would be.

 

There being no other business, Sandy Murphy made the motion to adjourn the meeting. Seconded by Michael Larose. Unanimous. The Annual Meeting adjourned at 7:10 p.m.

 

Respectfully Submitted,

 

 

Kelee Maddox, Minute Taker

 

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

February 28, 2012

 

Present: Michael Manahan, Richard Roberge, Jesse Woods, Garry Atherton, Nancy Parsons, Amy Brewer, Judy Ashley, Dorey Myers, Jonathan Elwell, Kelee Maddox

 

Chair, Michael Manahan, called the meeting to order at 6:30 p.m.

 

1. Review/Approval Minutes of February 14, 2012 – Richard Roberge made the motion to approve the minutes from February 14, 2012, as written. Seconded by Jesse Woods. Unanimous.

 

2. Fit & Healthy Enosburg Recreation Assessment; Amy Brewer – Amy Brewer, Dorey Myers, and Judy Ashley presented the Board with a handout from Fit & Healthy Enosburg Recreation Assessment.  Although there are a lot of recreational activities and assets in Enosburg, a major concern was that the group feels there is not enough coordination of information. It was suggested that the Recreation Department be revived and drawn from the different Boards including the Village Trustees, the Town Selectboard, the EBA, and the School Board. Jesse Woods volunteered to be the representative from the Trustees on that Board.

 

3. Main Street/Pearl Street Sidewalk Project – Garry made a suggestion for the sidewalk projects for the summer. This would include from the southern end of Main Street to Pearl Street, the north side of Pearl Street and from Church Street to Dollar General. The Trustees felt this was a good project, and encouraged Garry to pursue this.

 

4. EBA Request for Pedestrian Signs – The EBA asked Jonathan to forward a request to the Trustees to replace the barreled pedestrian road signs, which were previously on Main Street. After some discussion, the item was tabled for more research.

 

5. VT Agency of Transportation Master Lease Agreement – When the Village approached the State about crossing the Rail Trail for the Pleasant Street Improvement Project, the State noted that the Village does not have a required “Master License Agreement” with the Agency of Transportation for any of the utility's crossings on the Rail Trail. It was estimated that the annual fee  would be around $6,000 unless the Village buys the property adjacent to, and including Depot Street from the State for $1, thus lowering the annual fees by $2000 to $4000 annually. The Trustees asked Jon Elwell to contact Village Attorney, Jess Bugbee and have him review the lease materials given the Village by AOT.

 

6. Vtrans Grant Applications – Garry Atherton will be submitting two grant applications from Vtrans. One grant is a structures grant for big culverts, which would be used to apply to the culvert on Hayes Farm Road. The other grant is a Class 2 Road Grant, which would be used to apply to the Duffy Hill Road Project. Both grants have a small match and two years to complete the project. The Board was in favor of the Village submitting these applications, and directed Garry to move forward.

 

7. VPPSA HQ Contracts/Agreements – Jonathan presented the Board with the agreement between VPPSA and the Village about how the Village will enter into a long term contract with VPPSA for supplying the Village with Hydro Quebec power. This agreement was based on the public vote that was held in October 2011. Richard Roberge made the motion to give Jonathan the authority to sign the contract. Seconded by Jesse Woods. Unanimous.

 

8. NRPC MOU Energy Efficiency Grant – Garry Atherton presented the Board with the NRPC MOU  for the Energy Efficiency Grant.  It was signed by Michael Manahan.

 

9. Planning Commission Vacancy – Richard talked to Gary Soule, who was going to contact the Commission to get more information about the vacancy before he decides.

 

10. Manager's Report

 

Friends of Northern Lake Champlain Grant – Last summer, the Friends of Northern Lake Champlain requested that the Village be a joint applicant on a grant application that would focus on clean-up efforts in the Lake Champlain watershed. They were successful in their application and will be in touch with all the municipalities involved over the next couple of months.

 

Vermont River Conservancy/Duffy Hill Road Purchase – Jonathan showed the Board a fund-raising pamphlet that was being circulated throughout the community by the River Conservancy.

 

2011 Audit – The Village accounting firm Kittell, Branagan, & Sargent presented two deficiencies with the internal controls. These will be discussed with the Trustees in an upcoming meeting.

 

Annual Meeting – Jonathan asked the Trustees if they had any questions or concerns about the Annual Meeting that will be held on March 13th at 6:30 p.m.

 

11. Other Business – There was no other business to come before the Board at this time.

 

12. Adjourn – There being no other business to come before the Board, Jesse Woods made the motion to adjourn the meeting. Seconded by Richard Roberge. Unanimous. The meeting adjourned at 8:35 p.m.

 

      Respectfully Submitted,

 

 

      Kelee Maddox, Minute Taker

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

February 14, 2012

 

Present: Michael Manahan, Richard Roberge, Jesse Woods, Jonathan Elwell

 

Chair, Michael Manahan, called the meeting to order at 6:30 p.m.

 

1. Review/Approval Minutes January 24, 2012, and January 31, 2012 – Richard Roberge made a motion to approve the minutes of January 18, 2012 as written. Seconded by Jesse Woods. Unanimous. Richard Roberge made the motion to approve the minutes as written for January 24, 2012. Seconded by Jesse Woods. Unanimous. Richard Roberge made the motion to approve the minutes as written for January 31, 2012. Seconded by Jesse Woods. Unanimous.

 

2. EBA Outdoor Activity Permit Request – The EBA made its annual permit request for outdoor activities, which were the same activities that have been approved in previous years. Richard Roberge made the motion to approve the EBA outdoor activities permit as requested. Seconded by Jesse Woods. Unanimous.

 

3. Lion's Club Lease Extension – Last fall, the Board of Trustees agreed to extend the lease with the Lion’s Club by 25 years  for the horse pull property that is off of Orchard Street. The lease extension has been reviewed by the Village Attorney and approved by the Lion's Club, and was presented to the Board to sign. Walter Scott and Jesse Woods are Lion's Club members and recused themselves from the vote last fall. The Trustees signed the lease extension.

 

4. Planning Commission – Alison Mercy sent in a letter of resignation from the Planning Commission Board. Richard Roberge asked that a letter of thanks for the time of service be sent to him. Alan Grandshaw was suggested for the position. Gary Soule was also suggested. Richard Roberge will talk with Gary Soule about the upcoming vacancy.

 

5. SQRP – Jon presented the SQRP report to the Board as is required by law. There was nothing of note to report.

 

6. Manager's Report

 

Northwest Regional Planning Commission and Vermont Center for Geographic Information will be putting together and distributing different mapping and parcel data throughout Franklin County. They were informing different municipalities that would be mapped.

 

Tax Rate Percentage Increase – At the last meeting it was stated that the 2012 tax rate was a .75% increase over the 2011 tax rate. However, it is actually a 1.5% increase.

 

2011 Annual Report – The Annual Report was sent to the printer's on time. There was one change made in it from previous years. A double line at the top of each page was deleted because of the time consuming nature of adding it onto every page. There were 350 copies ordered this year.

7.  Other Business – Michael Manahan discussed his attending a meeting with the Green Mountain Transit Authority. He reported he thought it was an interesting meeting, and he would continue on this committee looking at public transportation needs in the region.

 

8. Adjourn – There being no other business to come before the Board, Jesse Woods made the motion to adjourn. Seconded by Richard Roberge. Unanimous. The meeting adjourned at 7:20 p.m.

 

Respectfully Submitted,

 

 

 

           Kelee Maddox, Minute Taker

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

January 31, 2012

Present: Michael Manahan, Walter Scott, Jesse Woods, Garry Atherton, Nancy Parsons, Jonathan Elwell, Kelee Maddox

 

Chair, Michael Manahan, called the meeting to order at 6:30 p.m.

 

1. Budget – Nancy Parsons gave the Board a memo with the changes made to the budget at previous meetings. Michael Manahan asked about some adjustments that were mentioned in the Memo but are not changed in the budget. One was a mistake (maintenance right-of-way deduction of $1,500) that had not been adjusted. Another was $7,000 in the general fund that Garry Atherton had noted that was needed for Paving and Striping, but that had not been approved by the Board. It was approved. These adjustments made the tax rate .5074, which is a .075% increase over last year's tax rate. Walter Scott asked about coming up with $50,000 in the budget to put towards the renovations at 16 Village Drive. Garry Atherton noted that currently 16 Village Drive is funded 25-25-25-25 by the departments while 42 Village Drive is funded 70-10-10-10.

 

The Water Department was going to apply for $12,000 loan from the State's Revolving Loan Fund for efficiency improvement towards the department's pump houses on Reservoir Road in Berkshire. It has been determined that this project is not a good candidate for this funding source. The Board agreed with the recommendation to not put in an application to the Revolving Loan Fund for the Water Department at this time. Garry has a grant for $7,100 for the energy improvements on the pump house. The estimate for the work on the building is $12,000. There is $8,600 in savings in the Water Fund. The Savings account amount will be used to clean the Well, which will reduce that line item to zero. The $8,600 from revenue that was allocated for well cleaning will now be divided. Part of it will be used to fund the rest of the efficiency work at Well One, which will be around $5,000. The remainder of that savings account will go into the savings account that the water fund has for 16 Village Drive.

 

The Wastewater budget is running a deficit this year and will be using $41,515 from savings to fund the balance. Franklin Foods' new DAFT system has reduced their BODs over last yearswhich, decreased their bill by $37,589.53.

 

The work on the turbine in the Kendall Plant will be approximately $19,000 over their estimate. This work was initially approved to be paid for from the Electric Department's savings account in 2011. Walter Scott made the motion to approve the additional approximately $19,000 to fix the Kendall Plant's turbine. Seconded by Jesse Woods. Unanimous. The Electric Department is showing $86,000 that needs to be designated for projects in 2012. The Board discussed putting $19,000 to the Kendall Plant; $35,000 for 16 Village Drive Savings; $5,000 for an Engineering Study of the Bridge of Flowers and Light; and the remainder in Diesel #1 Property Savings.

 

2. Other Business – Green Mountain Transit Agency is doing a study to try to meet the needs in the Communities through which they run lines. They are interested in putting together a committee and are asking for members from the community. Michael Manahan agreed to attend the meeting. Walter Scott asked about a Town meeting about the zoning and planning for the Town and if that was the same thing that the town and village were working together on last year. Jonathan noted that he didn't believe that it affected the work that was being done together.

 

Adjourn – There being no other business to come before the Board, Jesse Woods made the motion to adjourn. Seconded by Walter Scott. Unanimous. The meeting adjourned at 8:30 p.m.

 

      Respectfully submitted,

 

 

      Kelee Maddox, Minute Taker

 

 

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

January 31, 2012

 

Present: Michael Manahan, Walter Scott, Jesse Woods, Garry Atherton, Nancy Parsons, Jonathan Elwell, Kelee Maddox

 

Chair, Michael Manahan, called the meeting to order at 6:30 p.m.

 

1.Budget – Nancy Parsons gave the Board a memo with the changes made to the budget at previous meetings. Michael Manahan asked about some adjustments that were mentioned in the Memo but are not changed in the budget. One was a mistake (maintenance right-of-way deduction of $1,500) that had not been adjusted. Another was $7,000 in the general fund that Garry Atherton had noted that was needed for Paving and Striping, but that had not been approved by the Board. It was approved. These adjustments made the tax rate .5074, which is a .075% increase over last year's tax rate. Walter Scott asked about coming up with $50,000 in the budget to put towards the renovations at 16 Village Drive. Garry Atherton noted that currently 16 Village Drive is funded 25-25-25-25 by the departments while 42 Village Drive is funded 70-10-10-10.

 

 

The Water Department was going to apply for $12,000 loan from the State's Revolving Loan Fund for efficiency improvement towards the department's pump houses on Reservoir Road in Berkshire. It has been determined that this project is not a good candidate for this funding source. The Board agreed with the recommendation to not put in an application to the Revolving Loan Fund for the Water Department at this time. Garry has a grant for $7,100 for the energy improvements on the pump house. The estimate for the work on the building is $12,000. There is $8,600 in savings in the Water Fund. The Savings account amount will be used to clean the Well, which will reduce that line item to zero. The $8,600 from revenue that was allocated for well cleaning will now be divided. Part of it will be used to fund the rest of the efficiency work at Well One, which will be around $5,000. The remainder of that savings account will go into the savings account that the water fund has for 16 Village Drive.

The Wastewater budget is running a deficit this year and will be using $41,515 from savings to fund the balance. Franklin Foods' new DAFT system has reduced their BODs over last yearswhich, decreased their bill by $37,589.53.

 

 

The work on the turbine in the Kendall Plant will be approximately $19,000 over their estimate. This work was initially approved to be paid for from the Electric Department's savings account in 2011. Walter