VILLAGE OF ENOSBURG FALLS
TRUSTEE MINUTES ARCHIVE



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

July 22, 2014

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Walter Scott

Staff – Jonathan Elwell, Kristy Lynch, Rodney Allen, Brian Ovitt, Greg Clark

Guest – Leonard Charron, Shaun Coleman

 

Meeting called to order by Chair, Michael Manahan at 6:40 p.m.

 

1.     Review/Approval Minutes Regular Meeting July 9, 2014

Walter Scott made the motion to approve the minutes of the July 9, 2014 meeting as written. Seconded by Guy Breault. Unanimous.

 

2.     Wastewater Treatment Facility Polymer Discussion: Wayne Elliott, Aldrich & Elliott Engineering

Jonathan opened the discussion with a review of the issue. Waste from the treatment facility is processed using a polymer which allows the facility to truck less liquid waste, thus saving the Village approximately $30,000.00 per year. The side-effect of this polymer process is an odor that permeates the residential area surrounding the treatment plant.

 

Wayne Elliott, Engineer from Aldrich & Elliott provided the Board with a couple of options to mitigate the odor. Installing an odor control system at the plant could cost the plant approximately $100,000.00. Elliott advised that he would not suggest this option for Enosburg since there could be changes to the EPA Regulations which could make the new technology obsolete.

 

Also, the Village could look into purchasing its own dewatering system which would remove more water from the sludge, thicken it and allow the resulting “cake” to be trucked to the Coventry Landfill. Again, this option is very expensive and could potentially show no financial return on investment.

 

Wayne Elliott summarized by suggesting that the Village continue with its process or truck the additional non-polymer treated fluid from the plant.

 

Rodney estimated the Wastewater Department would need to increase next year’s budget by approximately $30,000.00 should the Board choose to truck out the wastewater.

 

Jonathan asked the Board if they would prefer to continue with the polymer process or to truck the waste offsite. It was the consensus of the Board that the Wastewater Department should truck the untreated waste off site. Jonathan reminded the Board that this change will likely cause the Wastewater Department to go over budget this year.  

 

3.     Town/Village Emergency Management Plan Update: Shaun Coleman, NRPC

Shaun Coleman of the Northwest Regional Planning Commission advised the Board that an updated Emergency Management Plan for Enosburg has not been completed. The State of Vermont is sending out letters asking that participants have their plans completed by November 1st. Shaun used the old Emergency Management Plan and formatted it to this year’s form. Only the data that needs to be changed is the Selectboard Chair for Enosburgh Town.

 

Shaun also asked the Board to complete a NIMS (National Incident Management System) Resolution which states that the Village will participate in the NIMS Incident Command operations in the event of a disaster. The Town of Enosburgh has signed their NIMS Resolution already.

 

Guy Breault made the motion to sign the NIMS Resolution as presented. Walter Scott seconded. Unanimous. The Board signed the NIMS Resolution.

 

Walter Scott made the motion to approve the Local Emergency Operations Plan as amended (changing the Town of Enosburgh Selectboard Chair). Seconded by Guy Breault. Unanimous.   

 

4.     Proposed Revisions to Enosburg Falls Electric Department Tariff

Greg Clark presented the Board with a memo from Laurie Stanley and him regarding revisions to the Village’s Terms and Conditions within the Electric Department.

 

Since the last revision approved by the Public Service Board (PSB) in 2010, Greg and Laurie have discovered items that need to be added to protect the utility, items that need to be clarified and charges that need to be increased because of increased operating cost.

 

Jonathan suggested the Board review the suggested changes one-at-a-time.

 

Section 3 – Page 5, the following proposed changes/additions are:

 

Ø  Initial/New Service Fee: $30 (new language): A common practice. Approved

Ø  Increase reconnection fee during business hours to $30 (was $25): Approved

Ø  Disconnection of service during business hours of non-delinquent customers’ service: $15 (new language): Approved

Ø  Reconnection of service during business hours of non-delinquent customers’ service: $15 (was no charge): Seasonal electric utility users ask for reconnection of service, which does not always happen when workers are out on daily duties. Approved

o    The Board would like to see the phrase “with the exception of Village owned property” inserted into the disconnection/reconnection tariff. The Village supports the use of Village property by local groups and does not want to add additional fees onto utility usage by community groups using the park.

Ø  Increase reconnection after hours upon late notice to $150 (was $80): The current rate is lower than most utilities and the Village had been losing money on this practice since the reconnection would be after hours at an employee’s overtime rate. Approved

Ø  Delivery of notice under Public Service Board Rule 3.305(A) $30 (new language): PSB requires that utilities hand deliver notices to customers before service can be shut off for non-payment. Presently, there is no charge for that delivery. Approved

 

Section 4 – Page 6, the following proposed changes/additions are:

 

Ø  Increase returned check fee to $25 (was $10): Approved

 

Section 8 – Page 10, the following proposed changes/additions are:

 

Ø  Add following language to protect utility: “Damage as the result of an automotive/farm equipment accident” “Theft or vandalism”: This added language will protect the utility from financial responsibility for damage to a customer’s owned utility system as a result of accident, damage or theft. Approved

 

 

The following items currently don’t exist in our Terms and Conditions but we feel they should be added:

 

Ø  Collection of charges at customer premises: The Board determined the wording as presented conflicts with the $30 fee as presented in Section 3 – Page 5 changes.

Ø  Hook up of Temporary Service: This process is already in practice, just does not appear in the Tariff. Approved as presented.

Ø  Lien Rights: Lien rights are already given to the utility by the Legislature. Writing them in to the tariff may give the illusion that the PSB has regulation over this practice. The Board did not approve adding language regarding Lien Rights.

Ø  Multiple Meters/Customer Service Charges: The Board was informed that there are and could continue to be customers who have multiple meters per account, however, are only being charged for one meter. However, the utility is responsible for the repair, maintenance and reading of each meter. Other utilities charge customers per meter. The Board agreed that a charge should be assessed per meter, not per customer.

Ø  Language, adding that customers requiring a transformer above a 37.5 kva will be required to purchase that transformer. There are seasonal customers who require a transformer, however, only use that transformer for a short season of the year. Meanwhile, that transformer continues to cost the utility money to operate all season long. The Board approved adding the language as presented.

 

Jonathan reminded the Board that these changes are subject to PSB approval. The Village will work with VPPSA to make the changes and then present them to the PSB.

 

5.     Enosburg Elementary School Sign Request

Jonathan presented the Board with a request from Michelle Lussier, Principal of the Enosburg Elementary School asking for assistance from the Electric Department with installation of a communications sign on Dickenson Avenue. She advised the fee to move the sign using the boom truck and install it will be paid for by the Enosburg Town School District.

 

Greg Clark advised he does not have a problem assisting the school with this project.

 

Walter Scott stated that since the project is in the Village and is for the community, he does not see a conflict in the Electric Department assisting the school

 

Walter Scott made the motion to approve the request as presented by Michelle Lussier. Seconded by Guy Breault. Unanimous.  

 

6.     2014 Project Financing

Jonathan presented the Board with a memo from Caroline outlining the bid proposals for the 4 municipal loan bids.  

 

Ø  The Conference Facility Renovation Project (Term: 5 years, Amount: $38,000.00)

o    Peoples Trust @ 1.60%

o    Merchants Bank @ 1.68%

o    Community National Bank @ 1.69%

§  Caroline recommendation: Peoples Trust @ 1.60%

 

 

Ø  Public Works Garage Project (Term: 5 years, Amount: $28.000.00)

o    Peoples Trust @ 1.60%

o    Merchants Bank @ 1.68%

o    Community National Bank @ 1.69%

§  Caroline recommendation: Peoples Trust @ 1.60%

Ø  Pearl Street Water Line Project (Term: 5 years, Amount: $67,000.00)

o    Peoples Trust @ 1.60%

o    Merchants Bank @ 1.68%

o    Community National Bank @ 1.69%

§  Caroline recommendation: Peoples Trust @ 1.60%

Ø  Water Tower Paving Project (Term: 15 years, Amount: $357,000.00)

o    Peoples Trust @ 3.00%

o    Merchants Bank @ 3.39%

o    Community National Bank @ 2.875%

§  Caroline recommendation: CNB @ 2.875%

Walter Scott made the motion to accept the bids as recommended by Caroline, awarding People’s Trust the bids for the 3 – 3 year projects at 1.60% and awarding Community National Bank the bid for the 1 – 15 year project at 2.875%. Seconded by Guy Breault. Unanimous.

 

7.     Board of Trustee Vacancy

Jonathan presented the Board with a letter from Nancy Munn, received on Friday, expressing interest in the trustee position vacated by Jesse Woods.

 

Present at the meeting was Leonard Charron who Walter advised has expressed an interest in the position. Both Walter and Mike have been speaking with him about the position.

 

Jonathan summarized the duties of a trustee for Mr. Charron. Mr. Charron stated that he was in a position to accept a nomination should one be made tonight.

 

Walter Scott made the motion to nominate Leonard Charron to the vacant Trustee position. Guy Breault seconded. Unanimous.

 

Jonathan will mail a letter to Ms. Munn notifying her of the decision.

 

8.     Manager’s Report

Projects Update: Jonathan informed the Board that the Water Tower Road paving project is going well. The 16 Village Drive project is about 2-3 weeks behind schedule due to the asbestos issue. Walter Scott advised that Scott Goodhue should be done his work tonight or tomorrow and the concrete work should begin. S&S Construction was awarded the bid for the Public Works garage and should start that work later in the summer.

 

Transco Stock Purchase: Jonathan advised the Board that Transco will be offering up stock purchases for 2014. VPPSA also informed its members that they will be able to offer financing options on this purchase and would also be able to roll the 2013 stock purchase finance into the 2014 purchase. This could leave the Village Electric Department in a position to refinance the 2013 purchase and have cash on hand. Jonathan stated that this can be discussed at a later time.

 

Town and Village of Northfield have Completed Merger: Jonathan informed the Board that the merger between the Town and Village of Northfield is complete as of July 1, 2014 with the Town assuming ownership of the Electric Department.

 

9.     Other Business

Resignation of Kristy Lynch, Minute Taker: Jonathan presented the Board with a resignation letter from Kristy Lynch, the Minute Taker for the Village of Enosburg Trustees. Her resignation is effective after the July 22, 2014 meeting. (Thank you everyone for the opportunity to serve the Village of Enosburg Falls –kl).

 

Walter Scott asked the Board members if they were aware of a training regarding the new open meeting law which will be held in Swanton on 7/31. Jonathan stated he could register anyone who is interested in attending.

 

10.  Executive Session: Personnel, and Negotiations in which Premature Public Knowledge may Compromise the position of the Municipality

Walter Scott made the motion to enter into Executive Session for the purposes of discussing personnel, and negotiations in which premature public knowledge may compromise the position of the municipality. Seconded by Guy Breault. The Board entered Executive Session at 8:55pm.  

 

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

 

            Guy Breault made a motion to re-enter the Board’s Regular Meeting. Seconded by Walter Scott. Unanimous. The Board re-entered its Regular Meeting at 10:10pm. There was no action taken as a result of Executive Session.

 

 

 

 

11.  Adjourn

There being no other business to come before the Board at this time, Guy Breault made a motion to adjourn. Seconded by Walter Scott. Unanimous. The meeting adjourned at 10:10pm.

 

Respectfully Submitted,

 

Jonathan Elwell, Village Manager

 

 

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Informational Meeting – Public Vote, Proposed Zoning Changes

July 15, 2014

Present:

 

Board of Trustees – Michael Manahan, Chair

                                    Walter Scott, Vice-Chair

                                    Guy Breault

 

Staff - Jonathan Elwell

          Andy Beaulieu

          Darlene Marrier

 

Guest - Chris Herrick, Chief, VT Haz Mat Response Team

 

There were approximately 25 additional members of the public present at the meeting.

 

*The following is provided as a summary of the meeting. It is not intended to be a verbatim dictation of all comments made during the course of the meeting.

 

 

 

Michael Manahan, Chair called the Informational Meeting to order at 6:30pm.

 

Jon Elwell, Village Manager addressed the meeting on behalf of the Board of Trustees starting by thanking everyone for attending the meeting. Jon then explained the purpose of the meeting which was to provide information and a public forum for discussion on a public vote to take place by Australian Ballot tomorrow, July 16, 2014. The vote is regarding a change to the Village Land Use and Development Regulations adopted by the Board of Trustees, and would allow hazardous materials to be stored in commercially zoned areas of the Village of Enosburg Falls.

 

He then summarized basic events leading up to this public vote. On April 22, 2014 the Board of Trustees adopted changes to the Village Land Use Regulations. These changes included language that allowed for the storage of hazardous materials in commercial areas. On May 9, 2014 a public petition was received by the Village requesting a public vote on the changes regarding hazardous materials storage. Jon directed the meeting’s attention to the public notice language on this informational meeting. The Board of Trustees then set a date of July 15, 2014 for the Informational Meeting, and July 16, 2014 for the public vote to take place. The question before the residents of the Village of Enosburg Falls then is, do the residents of the Village of Enosburg Falls wish to allow hazardous materials to be stored in commercially zoned areas of the Village with conditional use and site plan review by the Development Review Board, or not?

 

Dan Carswell was concerned about the definitions of hazardous materials in the Village’s Land Use Regulations. He felt it was too vague, and prevented common household items like hairspray, paint - even wood to be stored in those locations. There was some discussion on this, with some attendees agreeing with this perspective, and others disagreeing. There were some comments made about a proposed propane storage project on Orchard Street.  Sandy Murphy and Jon Elwell cautioned about making the focus of this meeting about one particular project – the zoning changes were a bigger issue than this one project.

 

More discussion took place, and again, during the course of public comments, blast-zones of a potential propane storage facility on Orchard Street were brought up. Chris Herrick, Chief of the VT Haz Mat Response Team spoke to the public about propane storage tanks. Among his comments were that he felt a project of this nature presented an acceptable risk to the public. In his professional opinion, the chance of an explosion occurring such as had been discussed was minute. New standards in the industry over the past twenty years have greatly improved the safety of storage facilities of this type – even in dense areas. He shared that he lived within ¾ of a mile of a similar proposed project in South Hero, VT and that he had no issues with that project. Chief Herrick also discussed some of the issues and responses from his own team and the St Albans Fire Department regarding the propane tank leak in St Albans City earlier this year. Chris suggested that perhaps the Village’s definitions of hazardous materials should be “tightened up” in the Land Use Regulations as he did feel there was a lot of room for interpretation.

 

Several times during the course of the meeting Jim Weed and Ben Weed asked the Board of Trustees, why they voted for this change to the zoning bylaws. Answers from various Board members were that they felt this change would cover existing businesses within commercial areas that currently have low levels of hazardous materials on site, and could be considered in violation of regulations, and that they felt this was the right thing to do for the community.

 

Jim Weed stated he felt the Board had done this in order to specifically allow Blouin Brothers to build their proposed propane storage project at their property on Orchard Street. He was upset that the Board would do that.

 

Michael Larose acknowledged that there was, most likely, a small chance that an explosion would take place at a typical propane facility, but voiced concerns about the traffic at the intersection of Orchard Street and Route 105, and how that could create further safety issues for a proposed propane storage facility at that location. Chris Herrick said he was not an expert on traffic patterns or traffic safety so would defer those types of questions to someone who was.

 

Dan Carswell felt the project must stand on its own merits. If there were concerns by the DRB, then those could be addressed through the conditional use/site plan review process.

 

Jeff Jackson felt that there was an economic aspect to this project which is not being discussed. He was supportive of the Land Use Regulation changes and felt the jobs provided by Blouin Brothers, presently and in the future should be considered when making a decision about this issue. Additionally, there is a State of Vermont expert in the field present and this person is saying the project is reasonably safe. That and the economic issues should play a role in people’s decision.

 

In addition, there was discussion about the potential tax base the proposed propane storage project might represent, and how and where the vote was to take place.

 

Michael Manahan asked, if there were any other questions that had not already been asked by the public to be considered? Hearing none, there was a consensus of the Board of Trustees to adjourn the Informational Meeting. The meeting adjourned at approximately 7:45pm.

 

Respectfully Submitted,

 

 

 

 

Jonathan Elwell, Village Manager

 

 

 

 

 

 

 



 

VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

 

August 12, 2014

DRAFT 

Present:               Trustees - Michael Manahan (Chair), Guy Breault, Walter Scott, Leonard Charron

                                Staff - Jonathan Elwell, Caroline Marcy

                                Guest - Catherine Commo

 

Meeting called to order by Chair, Michael Manahan at 6:30 p.m.

 

1.       Review/Approve Minutes Informational Meeting July 15, 2014

Guy Breault made the move to approve the minutes of the July 15, 2014 meeting as written.  Seconded by Walter Scott.  Unanimous.

 

 Review/Approve Minutes Regular Trustee Meeting  July 22, 2014

Walter Scott made the move to approve the minutes of the July 22, 2014 meeting as written.  Seconded by Guy Breault.  Unanimous.

 

2.       Route 105/108 Project - Main Street Crosswalk

Jonathan advised that the crosswalk issue under consideration is the crosswalk at the intersection of School Street and Main Street in front of the Parkside Grill.  During preliminary design/planning of the Route 105/Route 108 project, it was decided to move the crosswalk from its' current position to the Lincoln Park side of School Street - opposite from the Parkside Grill.  The reason for the decision to move the crosswalk location was due to past complaints received regarding vehicular traffic trying to make a left-hand turn onto Main Street with near misses to pedestrians due to poor visibility - i.e. cars parked at the Parkside blocking the view and drivers concentrating too much on two-way traffic without seeing the crosswalk.

 

About a week and a half ago, Jonathan Elwell & Garry Atherton were approached by one of the engineers from the State working on this project who stated that he strongly felt that the crosswalk should be left in the position that it was currently at. 

Jonathan and Garry explained their concern for changing the location of the crosswalk but he still felt strongly that it should be left where it was.  He was informed that this was not a decision that staff can make but that this issue needed to be brought before the Board of Trustees for their review.

 

Guy Breault, Garry Atherton, and Walter Scott have had an opportunity to personally view the site in question.  In addition to the two options, Guy Breault has offered a third option - to position the crosswalk on an angle from the same spot on the west side of Main Street to the corner of Main and School on the Parkside Grill side vs. straight into the parking lot of the Parkside Grill.

 

Walter Scott advised that on three previous occasions, he has had the opportunity to observe pedestrian/vehicular traffic at this intersection.  During each occasion, the vast majority of pedestrian traffic was in the earlier hours of the morning coming from the south heading to the Post Office.  The other popular destination for pedestrians was the school playground.  Accordingly, Walter felt that it would be a mistake to move the crosswalk to the opposite side.  Pros and cons of all three options were discussed.

 

Guy moved to approve the "angle" crosswalk option on the Parkside Grill side of the intersection.  Walter seconded. Unanimous.

 

3.       Request to Change Land Use Development Regulations - Lawn Sale Restrictions

The Board of Trustees was presented with a letter from Catherine Commo who was also a guest at the meeting.  The current Land Use Development Regulations restrict garage/lawn/porch sales to three times per year without requiring a zoning permit. Cathy was requesting permission to hold a lawn sale at her residence on Church Street every Friday, Saturday, & Sunday, weather permitting.  Cathy informed the Board that all materials and signs would be picked up and removed each night.

 

Walter advised that if the Village revises the current Land Use Development Regulations in order to allow Cathy to conduct her lawn sale on an "ongoing basis" then all in the Village would be entitled to the same privilege.  Jonathan explained the extensive procedures involved in changing Land Use Regulations - even if minor - and informed Cathy that even if the Board chose to do so that it most likely could not be completed this year.

 

After discussion, the consensus of the Board was that it was not in the Village's best interest to change the Land Use Development Regulations in this regard.  Leonard Charron moved to deny the request to change the current Land Use Development Regulations.   Guy Breault seconded. Unanimous.

 

4.       Coin Drop Request - Enosburg Food Shelf

The Board of Trustees reviewed the letter submitted by Jean McDermott, representative of the Enosburg Food Shelf.  On behalf of the Food Shelf, Jean was asking for permission to conduct their annual coin drop in Enosburg on Main Street on Saturday, August 30, 2014 from 9:00 am - 2:00 pm at the intersection of Orchard Street and the Jolley convenience store. 

 

Due to the recent construction in the Village, Garry Atherton contacted the contractors to make sure that there would not be any issues.  They said that since this will be held on Labor Day weekend they will not be working and will not interfere with this event.

 

Walter Scott moved to approve the request.  Leonard Charron seconded. Unanimous.

 

 

5.       Request to Use Municipal Property for Private Parking - Sarah King

Jonathan directed the Board's attention to the email conversations between himself and Sarah King.  Sarah is considering renting a unit at 32 Main Street which has limited parking.  Summer parking is not an issue since tenants can park on the street.  Winter parking bans will eliminate these parking spaces.

 

Sarah has requested use of the Village's parking lot for space to park her vehicle overnight (between 12 midnight and 6:00 am) from December 1st through April 1st.

 

Jonathan cautioned that the Village could not make this one request mutually exclusive; that if one resident is allowed to use the Village's parking lots, then all residents would be entitled to this same privilege.

After a brief discussion, Guy Breault moved to deny the request.  Leonard Charron seconded. Unanimous.

 

6.       Lincoln Park Bandstand Permit Request - Town of Enosburg Recreation Committee

The Board reviewed the permit submitted by the Enosburg Community Recreation Committee.  The Committee would like use of the bandstand on September 13, 2014 to hold a Family Fun & Fitness Day.

 

Walter Scott moved to approve the permit request.  Guy Breault seconded. Unanimous.

 

7.       Bike / Pedestrian Grant

Caroline Marcy presented the Board with a memo regarding updated information on the Bike/Pedestrian Grant application.  Jon Kaplan, the Bicycle and Pedestrian Program Manager, called on August 1st to say that the Committee has accepted both of the Village's grant applications.  However, the Committee felt that the estimates on the Pleasant St. Design/Construction project were too low and wanted to increase the grant from $106,976 to $128,000.  Although this is good news, this also requires the Board to commit to the extra 10% match of the additional funds.

 

Guy Breault moved to accept the grant award and commit to the extra 10% match on the additional funds for the Pleasant St. Design/Construction project.  Walter Scott seconded.  Unanimous.

 

8.       Arc Flash Study Quotes

Jonathan explained to the Board the Village's new requirements developed by OSHA to perform arc flash studies at several village locations that need to be completed by January 1, 2015.  This is a nation-wide requirement.

 

Greg Clark and Jon were able to identify four different organizations that were able to provide this type of service.  Staff contacted all four and, in some cases, they came up to look at our facilities.  Each company was instructed to submit bids by August 12, 2014.  Only one company submitted a quote - Workplace Safety Solutions located in Williston, Vermont.  Staff is familiar with the owner of this company, Lee Marchessault, and he has worked extensively with other electric utilities through-out Vermont, Connecticut and Massachusetts.  He is experienced and has the man-power to accomplish the job.  The quote is for a "not to exceed" $10,000. 

 

Walter Scott moved to accept the proposal submitted by Workplace Safety Solutions to conduct the arc flash study not to exceed $10,000.00.  Guy Breault seconded. Unanimous.

 

9.       Missisquoi Street Sewer Line Maintenance Quotes

Jonathan advised the Board that unexpected repairs will be required to a portion of a sewer line on Missisquoi Street. This sewer line runs through the backyard of Lombi LaBelle.  Rodney and Garry have been working with the LaBelles to schedule a time that would prove to be least disruptive to the LaBelles and will most likely occur at the end of September.

 

Three bids were presented from Goodhue Excavation, Inc. - $17,000; G.W. Tatro Construction - $19,358; and Desroches Construction Services, Inc.  - $21,850.00.  Staff is recommending that we award this contract to Goodhue Excavation, Inc.

 

Walter Scott moved to accept the proposal as submitted from Goodhue Excavation, Inc. for work to be performed on Missisquoi Street in the amount of $17,000.  Guy Breault seconded. Unanimous.

 

10.   Mid-Year Financial Report

Caroline Marcy briefly reviewed the June 30th Financial report which gave an in-depth analysis for the first six months financial activity in each fund.   Revenues for the Water and Sewer Funds are slightly ahead of budget while expenses across all four funds are well within budgeted guidelines. 

 

However, revenues in the Electric Fund are 3.3% lower than budgeted and approximately $105,000 less than this same time period last year.    The major expense in the Electric Fund is the power supply expense which is very close to the budgeted amount.

 

A component of the power supply expense is the Hydro credit that the Village receives each month for the production of power from our Hydro Facility.  Typically, the price paid per MHW of power produced from the hydro facility spikes during the months of January, February, and March.  This year, the Village benefited due to an extremely high spike in the spot market of $168.44 in January, $153.39 in February, and $109.22 in March.  This compares to 2013 prices of $73.75, $118.00, and $53.00 respectively.  The April to June prices have fallen back to more normalized values of $46.57 to $38.58 per MHW.

 

This led into a discussion of repair and maintenance of the Hydro facility, especially the heater gates and rollers for the Kendall Plant.  Repair of the heater gates and rollers would allow the Kendall plant to operate during the winter months allowing the Village to benefit from the typically higher hydro credit payments.

 

Jon informed the Board that he and Greg are pro-actively working on this issue.  Certain essential elements of this project are currently being manufactured such as the coffer dam which will allow the water to be drained so that the gates can be removed and repaired.   Jon and Greg have been in constant communication with the engineers and Fairbanks Mills stressing the importance of completing this project.  This is a complex situation due to the number of factors involved; staff is working with the contractors who will be performing the actual work, the manufacturers who are fabricating the parts, and our own engineering group - the H.L. Turner Group - who is representing the Village on our end.

 

As an ending note, Jonathan pointed out that the manufacturing/repair cost of the one project is quite higher than the estimate of approximately $30,000 provided by H.L. Turner Group and is now in the range of $50,000 - $75,000.  The higher production of the hydro facility will still justify the repair with a relatively small payback period.

 

11.   SQRP Report

Jonathan advised that there is no major issue in this current report.  As a utility, we are required every quarter to prepare this report.  We are within our base lines with no resulting fines.

 

12.   Manager's Report

Ø  Rec. Committee Appointment:  A question was raised at the Special Joint Meeting on July 21st regarding Jesse Woods remaining as a member on the Town Recreation Committee even though he is not a Trustee anymore.  Jesse would like to remain on the committee.  Amy Brewer, who heads the Rec Committee in Enosburg, is going to check with the Committee about what their policy is regarding having a Trustee member vs. a Trustee designee on the Committee. If allowed, the Board is in support of Jesse remaining a member.

 

Ø  Water Tower Road Project: The Water Tower Road is basically complete.  There is one driveway that needs some minor work and adjustment.  It finished almost four weeks ahead of schedule and on budget.

 

Guy brought up the issue of raising the speed limit from 25 mph to 35 mph on the Water Tower Road.  A brief discussion of the pros and cons ensued along with the procedure for changing speed limits on Village streets and roads.  Jonathan advised that this issue can be added as an agenda item and addressed at a future Board meeting.

 

Ø  NEPPA Annual Meeting: Jonathan advised that he will be attending the NEPPA meeting and conference in Massachusetts during the next scheduled Trustees regular meeting on August 26th.  As of this moment, there are no agenda items scheduled for the next meeting.  Jonathan and Mike will confer next week and make a decision at that time about whether to hold a Board Meeting on the 26th or not.

 

13.   Other Business

Caroline Marcy presented to the Board four (4) loan documents requiring Trustee signatures.  The four loan documents pertain to the previously approved financing of the Water Tower Paving Project at Community National Bank, and three loans from Peoples Trust Company for the Conference Facility Renovation project, Garage Addition project, and Pearl Street Water Line project.

 

14.   Executive Session:  Personnel and Negotiations in which Premature Public Knowledge may Compromise the Position of the Municipality

 

Walter Scott made the motion to enter into Executive Session for the purposes of discussing a personnel issue and negotiations in which premature public knowledge may compromise the position of the municipality.  Seconded by Guy Breault.  The Board entered Executive Session at 8:20 pm.

 

Respectfully Submitted,

 

Caroline Marcy, Director of Finance

 

Jon Elwell left the meeting at 9:55 pm.

 

Guy Breult made a motion to come out of Executive Session.  Seconded by Walter Scott.  Unanimous.  The Board re-entered their Regular Meeting at 10:19 pm.  As a result of Executive Session, Walter Scott made a motion that effective September 1, 2014 the Village Manager's salary will be $78,074.00/year.  Seconded by Guy Breault.  Unanimous.

 

15.   Adjourn - There being no other business to come before the Board of Trustees, Guy Breault made a motion to adjourn.  Seconded by Walter Scott.  Unanimous.  The meeting adjourned at 10:20 pm.

Resepectfully Submitted,

 

Michael Manahan, Chair

 

 

 

 

 

 

 

 

 

 



 

 VILLAGE OF ENOSBURG FALLS

Special Meeting of the Board of Trustees

August 7, 2014

DRAFT

 

 

Present:

 

Board -Mike Manahan, Chair, Walter Scott, Vice-Chair, Guy Breault, Leonard Charron

Staff - Jon Elwell, Greg Clark, Rodney Allen, Ken Laplant

Guest - Tim Watkins

 

Mike Manahan, Chair called the meeting to order at 1:30pm.

 

1.       Executive Session - Personnel - Guy Breault made a motion to enter Executive Session for the purpose of discussing a personnel issue. Seconded by Walter Scott. Unanimous. All present stayed for the executive session item.

 

At 4:10pm Greg Clark, Rodney Allen, Ken Laplant, and Tim Watkins left the meeting.

 

Guy Breault made a motion to come out of Executive Session. Seconded by Walter Scott. Unanimous. The Board re-entered their Regular Meeting at 4:18pm. There was no action taken as a result of Executive Session.

 

2.       Other Business - There was no other business.

 

3.       Adjourn - There being no other business to come before the Board at this time, Guy Breault made a motion to adjourn. Seconded by Walter Scott. Unanimous. The meeting adjourned at 4:18pm.

 

Respectfully Submitted,

 

 

Jonathan Elwell, Village Manager

 

 



 

VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

July 22, 2014

 

 

 

Present:            Trustees - Michael Manahan (Chair), Guy Breault, Walter Scott

Staff - Jonathan Elwell, Kristy Lynch, Rodney Allen, Brian Ovitt, Greg Clark

Guest - Leonard Charron, Shaun Coleman

 

Meeting called to order by Chair, Michael Manahan at 6:40 p.m.

 

1.     Review/Approval Minutes Regular Meeting July 9, 2014

Walter Scott made the motion to approve the minutes of the July 9, 2014 meeting as written. Seconded by Guy Breault. Unanimous.

 

2.     Wastewater Treatment Facility Polymer Discussion: Wayne Elliott, Aldrich & Elliott Engineering

Jonathan opened the discussion with a review of the issue. Waste from the treatment facility is processed using a polymer which allows the facility to truck less liquid waste, thus saving the Village approximately $30,000.00 per year. The side-effect of this polymer process is an odor that permeates the residential area surrounding the treatment plant.

 

Wayne Elliott, Engineer from Aldrich & Elliott provided the Board with a couple of options to mitigate the odor. Installing an odor control system at the plant could cost the plant approximately $100,000.00. Elliott advised that he would not suggest this option for Enosburg since there could be changes to the EPA Regulations which could make the new technology obsolete.

 

Also, the Village could look into purchasing its own dewatering system which would remove more water from the sludge, thicken it and allow the resulting "cake" to be trucked to the Coventry Landfill. Again, this option is very expensive and could potentially show no financial return on investment.

 

Wayne Elliott summarized by suggesting that the Village continue with its process or truck the additional non-polymer treated fluid from the plant.

 

Rodney estimated the Wastewater Department would need to increase next year's budget by approximately $30,000.00 should the Board choose to truck out the wastewater.

 

Jonathan asked the Board if they would prefer to continue with the polymer process or to truck the waste offsite. It was the consensus of the Board that the Wastewater Department should truck the untreated waste off site. Jonathan reminded the Board that this change will likely cause the Wastewater Department to go over budget this year.  

 

3.     Town/Village Emergency Management Plan Update: Shaun Coleman, NRPC

Shaun Coleman of the Northwest Regional Planning Commission advised the Board that an updated Emergency Management Plan for Enosburg has not been completed. The State of Vermont is sending out letters asking that participants have their plans completed by November 1st. Shaun used the old Emergency Management Plan and formatted it to this year's form. Only the data that needs to be changed is the Selectboard Chair for Enosburgh Town.

 

Shaun also asked the Board to complete a NIMS (National Incident Management System) Resolution which states that the Village will participate in the NIMS Incident Command operations in the event of a disaster. The Town of Enosburgh has signed their NIMS Resolution already.

 

Guy Breault made the motion to sign the NIMS Resolution as presented. Walter Scott seconded. Unanimous. The Board signed the NIMS Resolution.

 

Walter Scott made the motion to approve the Local Emergency Operations Plan as amended (changing the Town of Enosburgh Selectboard Chair). Seconded by Guy Breault. Unanimous.   

 

4.     Proposed Revisions to Enosburg Falls Electric Department Tariff

Greg Clark presented the Board with a memo from Laurie Stanley and him regarding revisions to the Village's Terms and Conditions within the Electric Department.

 

Since the last revision approved by the Public Service Board (PSB) in 2010, Greg and Laurie have discovered items that need to be added to protect the utility, items that need to be clarified and charges that need to be increased because of increased operating cost.

 

Jonathan suggested the Board review the suggested changes one-at-a-time.

 

Section 3 - Page 5, the following proposed changes/additions are:

 

Ø  Initial/New Service Fee: $30 (new language): A common practice. Approved

Ø  Increase reconnection fee during business hours to $30 (was $25): Approved

Ø  Disconnection of service during business hours of non-delinquent customers' service: $15 (new language): Approved

Ø  Reconnection of service during business hours of non-delinquent customers' service: $15 (was no charge): Seasonal electric utility users ask for reconnection of service, which does not always happen when workers are out on daily duties. Approved

o    The Board would like to see the phrase "with the exception of Village owned property" inserted into the disconnection/reconnection tariff. The Village supports the use of Village property by local groups and does not want to add additional fees onto utility usage by community groups using the park.

Ø  Increase reconnection after hours upon late notice to $150 (was $80): The current rate is lower than most utilities and the Village had been losing money on this practice since the reconnection would be after hours at an employee's overtime rate. Approved

Ø  Delivery of notice under Public Service Board Rule 3.305(A) $30 (new language): PSB requires that utilities hand deliver notices to customers before service can be shut off for non-payment. Presently, there is no charge for that delivery. Approved

 

Section 4 - Page 6, the following proposed changes/additions are:

 

Ø  Increase returned check fee to $25 (was $10): Approved

 

Section 8 - Page 10, the following proposed changes/additions are:

 

Ø  Add following language to protect utility: "Damage as the result of an automotive/farm equipment accident" "Theft or vandalism": This added language will protect the utility from financial responsibility for damage to a customer's owned utility system as a result of accident, damage or theft. Approved

 

 

The following items currently don't exist in our Terms and Conditions but we feel they should be added:

 

Ø  Collection of charges at customer premises: The Board determined the wording as presented conflicts with the $30 fee as presented in Section 3 - Page 5 changes.

Ø  Hook up of Temporary Service: This process is already in practice, just does not appear in the Tariff. Approved as presented.

Ø  Lien Rights: Lien rights are already given to the utility by the Legislature. Writing them in to the tariff may give the illusion that the PSB has regulation over this practice. The Board did not approve adding language regarding Lien Rights.

Ø  Multiple Meters/Customer Service Charges: The Board was informed that there are and could continue to be customers who have multiple meters per account, however, are only being charged for one meter. However, the utility is responsible for the repair, maintenance and reading of each meter. Other utilities charge customers per meter. The Board agreed that a charge should be assessed per meter, not per customer.

Ø  Language, adding that customers requiring a transformer above a 37.5 kva will be required to purchase that transformer. There are seasonal customers who require a transformer, however, only use that transformer for a short season of the year. Meanwhile, that transformer continues to cost the utility money to operate all season long. The Board approved adding the language as presented.

 

Jonathan reminded the Board that these changes are subject to PSB approval. The Village will work with VPPSA to make the changes and then present them to the PSB.

 

5.     Enosburg Elementary School Sign Request

Jonathan presented the Board with a request from Michelle Lussier, Principal of the Enosburg Elementary School asking for assistance from the Electric Department with installation of a communications sign on Dickenson Avenue. She advised the fee to move the sign using the boom truck and install it will be paid for by the Enosburg Town School District.

 

Greg Clark advised he does not have a problem assisting the school with this project.

 

Walter Scott stated that since the project is in the Village and is for the community, he does not see a conflict in the Electric Department assisting the school

 

Walter Scott made the motion to approve the request as presented by Michelle Lussier. Seconded by Guy Breault. Unanimous.  

 

6.     2014 Project Financing

Jonathan presented the Board with a memo from Caroline outlining the bid proposals for the 4 municipal loan bids.  

 

Ø  The Conference Facility Renovation Project (Term: 5 years, Amount: $38,000.00)

o    Peoples Trust @ 1.60%

o    Merchants Bank @ 1.68%

o    Community National Bank @ 1.69%

§  Caroline recommendation: Peoples Trust @ 1.60%

 

 

Ø  Public Works Garage Project (Term: 5 years, Amount: $28.000.00)

o    Peoples Trust @ 1.60%

o    Merchants Bank @ 1.68%

o    Community National Bank @ 1.69%

§  Caroline recommendation: Peoples Trust @ 1.60%

Ø  Pearl Street Water Line Project (Term: 5 years, Amount: $67,000.00)

o    Peoples Trust @ 1.60%

o    Merchants Bank @ 1.68%

o    Community National Bank @ 1.69%

§  Caroline recommendation: Peoples Trust @ 1.60%

Ø  Water Tower Paving Project (Term: 15 years, Amount: $357,000.00)

o    Peoples Trust @ 3.00%

o    Merchants Bank @ 3.39%

o    Community National Bank @ 2.875%

§  Caroline recommendation: CNB @ 2.875%

Walter Scott made the motion to accept the bids as recommended by Caroline, awarding People's Trust the bids for the 3 - 3 year projects at 1.60% and awarding Community National Bank the bid for the 1 - 15 year project at 2.875%. Seconded by Guy Breault. Unanimous.

 

7.     Board of Trustee Vacancy

Jonathan presented the Board with a letter from Nancy Munn, received on Friday, expressing interest in the trustee position vacated by Jesse Woods.

 

Present at the meeting was Leonard Charron who Walter advised has expressed an interest in the position. Both Walter and Mike have been speaking with him about the position.

 

Jonathan summarized the duties of a trustee for Mr. Charron. Mr. Charron stated that he was in a position to accept a nomination should one be made tonight.

 

Walter Scott made the motion to nominate Leonard Charron to the vacant Trustee position. Guy Breault seconded. Unanimous.

 

Jonathan will mail a letter to Ms. Munn notifying her of the decision.

 

8.     Manager's Report

Projects Update: Jonathan informed the Board that the Water Tower Road paving project is going well. The 16 Village Drive project is about 2-3 weeks behind schedule due to the asbestos issue. Walter Scott advised that Scott Goodhue should be done his work tonight or tomorrow and the concrete work should begin. S&S Construction was awarded the bid for the Public Works garage and should start that work later in the summer.

 

Transco Stock Purchase: Jonathan advised the Board that Transco will be offering up stock purchases for 2014. VPPSA also informed its members that they will be able to offer financing options on this purchase and would also be able to roll the 2013 stock purchase finance into the 2014 purchase. This could leave the Village Electric Department in a position to refinance the 2013 purchase and have cash on hand. Jonathan stated that this can be discussed at a later time.

 

Town and Village of Northfield have Completed Merger: Jonathan informed the Board that the merger between the Town and Village of Northfield is complete as of July 1, 2014 with the Town assuming ownership of the Electric Department.

 

9.     Other Business

Resignation of Kristy Lynch, Minute Taker: Jonathan presented the Board with a resignation letter from Kristy Lynch, the Minute Taker for the Village of Enosburg Trustees. Her resignation is effective after the July 22, 2014 meeting. (Thank you everyone for the opportunity to serve the Village of Enosburg Falls -kl).

 

Walter Scott asked the Board members if they were aware of a training regarding the new open meeting law which will be held in Swanton on 7/31. Jonathan stated he could register anyone who is interested in attending.

 

10.  Executive Session: Personnel, and Negotiations in which Premature Public Knowledge may Compromise the position of the Municipality

Walter Scott made the motion to enter into Executive Session for the purposes of discussing personnel, and negotiations in which premature public knowledge may compromise the position of the municipality. Seconded by Guy Breault. The Board entered Executive Session at 8:55pm.  

 

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

 

            Guy Breault made a motion to re-enter the Board's Regular Meeting. Seconded by Walter Scott. Unanimous. The Board re-entered its Regular Meeting at 10:10pm. There was no action taken as a result of Executive Session.

 

 

 

 

11.  Adjourn

There being no other business to come before the Board at this time, Guy Breault made a motion to adjourn. Seconded by Walter Scott. Unanimous. The meeting adjourned at 10:10pm.

 

Respectfully Submitted,

 

Jonathan Elwell, Village Manager

 

 

 

 

 



 

 

 

 

 

DRAFT

 

 

DRAFT

JULY 21, 2014

 

JOINT MEETING OF THE PLANNING COMMISSION, VILLAGE OF ENOSBURG FALLS TRUSTEES, AND THE TOWN OF ENOSBURGH SELECTBOARD

PRESENT FOR THE PLANNING COMMISSION - ALLEN DEMAR

PRESENT FOR THE VILLAGE TRUSTEES, MANAGER JON ELWELL, MICHAEL MANAHAN, WALTER SCOTT, AND GUY BREAULT

PRESENT FOR THE SELECTBOARD, LARRY FISKE, LARRY GERVAIS, TERRY WRIGHT, PIERRE LETOURNEAU, AND BOARD CLERK, BILLIE JO DRAPER

DISCUSSION BEGAN ON HOW BOTH ENTITIES WERE TO GET MINUTES FROM JOINT MEETINGS AND THE PLANNING COMMISSION, IT WAS DECIDED THAT AMANDA CRONIN, SECRETARY FOR THE BOARD WOULD SEND BY EMAIL A COPY TO LIZA HARRNESS AT THE VILLAGE AND A COPY TO BILLIE JO FOR THE TOWN.

REDUCTION OF THE BOARD MEMBERS OF THE PLANNING COMMISSION FROM A 9 MEMBER BOARD TO A 7 MEMBER BOARD WAS DISCUSSED. JON ELWELL SPOKE ON TERMS OF THOSE SERVING AND HE SUGGESTED TO AVOID COMPLICATIONS IT WAS EASIEST FOR ALL THOSE CURRENTLY ON TO FILL THEIR TERMS AND REAPPOINT AS THOSE EXPIRE.

ON BEHALF OF THE VILLAGE GUY BREAULT MADE THE MOTION TO GO FROM A 9 MEMBER BOARD TO A 7 MEMBER BOARD WITH TWO ALTERNATES, SECONDED BY WALTER SCOTT, ALL VILLAGE TRUSTEES IN FAVOR, SO MOVED.

ON BEHALF OF THE TOWN TERRY WRIGHT MADE THE MOTION TO GO FROMA 9 MEMBER BOARD TO A 7 MEMBER BOARD WITH TWO ALTERNATES, SECONDED BY LARRY FISKE, ALL SELECTBOARD MEMBERS IN FAVOR, SO MOVED.

ISSUE OF LACK OF COMMUNICATION BETWEEN THE VILLAGE AND THE TOWN, MUCH DISCUSSION ENSUED.

THE PLANNING COMMISSION WANTED TO KNOW DETAILS ON WHAT THE BOARDS WANTED FROM THEM IN REGARDS TO THE ZONING ADMINSTRATOR. DECISION TO HAVE THEM REVIEW RESUMES, INTERVIEW PEOPLE THAT QUALIFY, THEN BRING TO EACH BOARD THE NAME OF THE PERSON THEY FEEL WILL BEST SERVE THE POSITION FOR BOTH ENTITIES. ALLEN DEMAR ASKED THE TOWN CLERK TO MAKE 7 COPIES OF EACH RESUME THAT COMES IN AND GIVE THEM ALL TO HIM WHEN THE APPLICATION PERIOD IS AT AN END.

CHAIN OF COMMAND SHOULD BE THE ZONING ADMINISTRATOR ANSWERS DIRECTLY TO THE PLANNING COMMISSION, BUT WHEN NEEDED WILL GO TO THE APPROPRIATE BOARD WITH CONCERNS OR PROBLEMS.

TOWN CLERK INSTRUCTED TO CONTACT NW REGIONAL PLANNING ON A CHAIN OF COMMAND POLICY OF THIS JOB FOR BOTH ENITIES.

AMANDA HOLLAND HAD CONTACTED JON ELWELL AND FEELS THAT IT'S TIME TO DO A NEW RESOLUTION IN REGARDS TO THE JOINT VENTURE WITH THE PLANNING COMMISSION, AND JOINT MUNICIPLE PLAN. THEY (BOTH TOWN AND VILLAGE) WOULD LIKE SOMEONE FROM NW REGIONAL TO COME TO A JOINT MEETING FOR EXPLANATIONS.

DISCUSSION ON JESSE WOODS NO LONGER BEING A TRUSTEE AND WHAT IT MEANS TO THE RECREATION COMMITTEE, JON ELWELL VILLAGE MANAGER WILL CONTACT HIM TO SEE IF HE IS STILL INTERESTED IN BEING ON, AND IF SO LOOK INTO THE POSSIBLITY OF HIM STAYING ON AS AN APPOINTED PERSON ON BEHALF OF THE TRUSTEES.

JOINT MEETING ENDED AT 7:00

 

 

 



 

VILLAGE OF ENOSBURG FALLS

Informational Meeting - Public Vote, Proposed Zoning Changes

July 15, 2014

 

 

 

 

Present:

 

Board of Trustees - Michael Manahan, Chair

                                    Walter Scott, Vice-Chair

                                    Guy Breault

 

Staff - Jonathan Elwell

          Andy Beaulieu

          Darlene Marrier

 

Guest - Chris Herrick, Chief, VT Haz Mat Response Team

 

There were approximately 25 additional members of the public present at the meeting.

 

*The following is provided as a summary of the meeting. It is not intended to be a verbatim dictation of all comments made during the course of the meeting.

 

 

 

Michael Manahan, Chair called the Informational Meeting to order at 6:30pm.

 

Jon Elwell, Village Manager addressed the meeting on behalf of the Board of Trustees starting by thanking everyone for attending the meeting. Jon then explained the purpose the meeting which was to provide information and a public forum for discussion on a public vote to take place by Australian Ballot tomorrow, July 16, 2014. The vote is regarding a change to the Village Land Use and Development Regulations adopted by the Board of Trustees, and would allow hazardous materials to be stored in commercially zoned areas of the Village of Enosburg Falls.

 

He then summarized basic events leading up to this public vote. On April 22, 2014 the Board of Trustees adopted changes to the Village Land Use Regulations. These changes included language that allowed for the storage of hazardous materials in commercial areas. On May 9, 2014 a public petition was received by the Village requesting a public vote on the changes regarding hazardous materials storage. Jon directed the meeting's attention to the public notice language on this informational meeting. The Board of Trustees then set a date of July 15, 2014 for the Informational Meeting, and July 16, 2014 for the public vote to take place. The question before the residents of the Village of Enosburg Falls then is, do the residents of the Village of Enosburg Falls wish to allow hazardous materials to be stored in commercially zoned areas of the Village with conditional use and site plan review by the Development Review Board, or not?

 

Dan Carswell was concerned about the definitions of hazardous materials in the Village's Land Use Regulations. He felt it was too vague, and prevented common household items like hairspray, paint - even wood to be stored in those locations. There was some discussion on this, with some attendees agreeing with this perspective, and others disagreeing. There were some comments made about a proposed propane storage project on Orchard Street.  Sandy Murphy and Jon Elwell cautioned about making the focus of this meeting about one particular project - the zoning changes were a bigger issue than this one project.

 

More discussion took place, and again, during the course of public comments, blast-zones of a potential propane storage facility on Orchard Street were brought up. Chris Herrick, Chief of the VT Haz Mat Response Team spoke to the public about propane storage tanks. Among his comments were that he felt a project of this nature presented an acceptable risk to the public. In his professional opinion, the chance of an explosion occurring such as had been discussed was minute. New standards in the industry over the past twenty years have greatly improved the safety of storage facilities of this type - even in dense areas. He shared that he lived within ¾ of a mile of a similar proposed project in South Hero, VT and that he had no issues with that project. Chief Herrick also discussed some of the issues and responses from his own team and the St Albans Fire Department regarding the propane tank leak in St Albans City earlier this year. Chris suggested that perhaps the Village's definitions of hazardous materials should be "tightened up" in the Land Use Regulations as he did feel there was a lot of room for interpretation.

 

Several times during the course of the meeting Jim Weed and Ben Weed asked the Board of Trustees, why they voted for this change to the zoning bylaws. Answers from various Board members were that they felt this change would cover existing businesses within commercial areas that currently have low levels of hazardous materials on site, and could be considered in violation of regulations, and that they felt this was the right thing to do for the community.

 

Jim Weed stated he felt the Board had done this in order to specifically allow Blouin Brothers to build their proposed propane storage project at their property on Orchard Street. He was upset that the Board would do that.

 

Michael Larose acknowledged that there was, most likely, a small chance that an explosion would take place at a typical propane facility, but voiced concerns about the traffic at the intersection of Orchard Street and Route 105, and how that could create further safety issues for a proposed propane storage facility at that location. Chris Herrick said he was not an expert on traffic patterns or traffic safety so would defer those types of questions to someone who was.

 

Dan Carswell felt the project must stand on its own merits. If there were concerns by the DRB, then those could be addressed through the conditional use/site plan review process.

 

Jeff Jackson felt that there was an economic aspect to this project which is not being discussed. He was supportive of the Land Use Regulation changes and felt the jobs provided by Blouin Brothers, presently and in the future should be considered when making a decision about this issue. Additionally, there is a State of Vermont expert in the field present and this person is saying the project is reasonably safe. That and the economic issues should play a role in people's decision.

 

In addition, there was discussion about the potential tax base the proposed propane storage project might represent, and how and where the vote was to take place.

 

Michael Manahan asked, if there were any other questions that had not already been asked by the public to be considered? Hearing none, there was a consensus of the Board of Trustees to adjourn the Informational Meeting. The meeting adjourned at approximately 7:45pm.

 

Respectfully Submitted,

 

 

 

 

Jonathan Elwell, Village Manager

 

 

 

 

 

 

 





 

 

VILLAGE OF ENOSBURG FALLS

 

Meeting of the Board of Trustees

 

July 9, 2014

 

 

 

 

Present:               Trustees - Michael Manahan (Chair), Guy Breault, Walter Scott

                                Staff - Jonathan Elwell, Kristy Lynch

 

Meeting called to order by Chair, Michael Manahan at 6:32pm.

 

  1. Review/Approval Minutes Regular Meeting June 24, 2014

Walter Scott made the motion to approve the minutes of the June 24, 2014 Regular Board Meeting as written. Seconded by Guy Breault. Unanimous.

 

  1. Board of Trustees - Vice Chair

Jonathan informed the Board that with the resignation of Jesse Woods, there is now a vacancy in the position of Vice-Chair. Guy Breault made the motion to appoint Walter Scott as Vice-Chair. Seconded by Michael Manahan. Unanimous. 

 

  1. 16 Village Drive Project Update

Jonathan advised the Board that the 16 Village Drive construction project is a little off schedule. There was a delay due to the finding of asbestos and then locating a contractor to remove it. The project is still expected to be completed in a reasonable time. The contractor removed the asbestos and took it off the premises last week. Sean Teague will disassemble the barn tomorrow. The entire barn is coming down, but breezeway will remain. A new structure will be built where the barn is now but will be about ½ the size of the barn - that new space will be the new public meeting room.  Jonathan informed the Board that the Village Zoning Administrator's Office is moving to an upstairs office within the Town of Enosburgh Municipal Offices. Public Works will assist Darlene with her move and Laurie Stanley is assisting with any technology and telephone issues. At this time, it is unknown if she will move back to the Village Offices in the future. If she is still an employee of the Village when construction is complete, she will be accommodated in the Village Offices. While 16 Village Drive is under construction, Trustee, DRB and public meetings will be held at the Emergency Services Building, starting next meeting, July 22nd.

 

  1. Manager's Report

>> Wastewater/Polymer Treatment Meeting w/ Wayne Elliott - Wayne Elliott is available to meet with the Board at the July 22nd meeting to speak with Board Members about other possible options to deal with the wastewater polymer treatment issue.

 

>> Natural Gas Lines - Jonathan provided the Board with a memo from Brian Forshaw, of NEPOOL outlining an issue being discussed at high levels of administration across New England which has to do with power supply constraints in southern New England. Southern New England areas are rapidly growing and they are looking hard to find ways to bring in better, stronger and more varied electric generation options. One of those projects being discussed is to try to bring natural gas lines down from Canada to Massachusetts and Connecticut. To do so, the gas lines would need to pass through VT, which is currently a big issue for the State of VT. The State wants to know what Vermont has to gain from such a project

 

 

and who would pay for the project? At this time, northern New England is not in need of this power. So far, this is only discussion, and there may be other options for MA and CT. Jonathan provided this information to update the Board on the issues. There is nothing to act upon at this time.

 

>> Jonathan issued a reminder that there is an Informational Meeting on July 15th and Public Vote on July 16th. Chris Herrick, Chief of Vermont's Haz-Mat Response Team has confirmed he will be at the meeting.

 

>> Jonathan informed the Board that he will be out of town August 24-27th at the NEPPA Annual Meeting. He will be absent for the Board Meeting scheduled for the 26th of August. The Board can decide if they would like to hold or cancel that meeting at a future meeting.

 

>> Jonathan also informed the Board that, as requested by the Planning Commission, another 3 Board Joint Meeting (Trustees, Selectboard & Planning Commission) has been scheduled for July 21, 2014 at 6pm at EMS bldg.

 

  1. Other Business

>>Guy Breault inquired about FEMA reimbursement funds. Jonathan stated that there has not been a definitive answer about the amount of funding yet. FEMA was in the area the other day and Garry and Jonathan showed them some areas of concern. Jonathan just filled out what he hopes to be the last form for FEMA. FEMA should now have the administrative portion done. The Village is waiting for a monetary determination. Walter mentioned that Dr. Downer (FEMA) indicated that certain upgrades (up to 75% of cost) could be made to the hydro system even though they weren't storm damaged. Walter wanted to know of the Village could take advantage of this. Jonathan had not had a chance to review it and he is unsure of the upgrade allowance. At this time, the Village is concentrating on storm damage repair and reimbursement.  Jonathan acknowledged that there are other programs available to allow the Village to do "mitigation" by looking for improvements along rural areas. The Village is still sorting through the various levels of FEMA programs with FEMA. It may be conceptually possible that some funding for the hydro through FEMA is possible, but it is uncertain as to whether it is a match for the project(s) the Village is working on.

 

>>Walter Scott asked about the Port-O-Let discussed at the last meeting for the area near the Bridge of Flowers and Light. Jonathan advised it has been delivered, next to Diesel #1 Building.

 

>>Jonathan gave the Board some documents from Community National Bank. They have instituted a cash management agreement, giving people authorized to make deposits, an identification device that authorizes them to manage the cash in that account. CNB requests we sign the agreement allowing only the persons with devices to make deposits into Village accounts (Caroline, Laurie, Andy, Liza). The Board approved the measure and Mike Manahan signed the documents.

 

 

 

Walter wanted to know if the Village conformed to the new open meeting law that was effective July 1st regarding posting requirements of minutes and meetings.  Jonathan advised that for the Trustee meeting, the requirements were met. Jonathan did some research on the issue and currently, there are no penalties for non-compliance however, undetermined penalties will begin next year. Jonathan also discovered that the Village could be fined an unlimited amount with no minimum or maximum fine defined. Also, not only could the municipality be fined, the individuals responsible for posting could be charged criminally. Jonathan stated the Village will try to comply with the new law, and if it seems that the Village is unable to meet the posting/reporting requirements, Jonathan will return to the Board to determine if the Board wants to eliminate the website.

 

6.       Executive Session

Water Scott made the motion for the Board to enter into Executive Session for the purposes of discussing a legal issue and negotiations in which premature public knowledge may compromise the position of the municipality as well as a personnel issue. Seconded by Guy Breault. The Board entered Executive Session at 7:15pm. 

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker 

 

Guy Breault made a motion to re-enter the Trustees Regular Meeting. Seconded by Walter Scott. Unanimous. The Board re-entered their Regular Meeting at 8:45pm. There was no action taken as a result of Executive Session.                             

 

  1. Adjourn

There being no other business to come before the Board at this time, Guy Breault made a motion to adjourn. Seconded by Walter Scott. Unanimous. The Board adjourned the meeting at 8:45pm.

 

Respectfully Submitted,

 

 

Jonathan Elwell, Village Manager

 

 

 



 

VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

June 24, 2014

    

Present:            Trustees - Michael Manahan (Chair), Guy Breault, Walter Scott

Staff - Jonathan Elwell, Rodney Allen, Brian Ovitt, Kristy Lynch

Guest - Scott Joyal, Luke Willey - Ruggiano Engineering, Greg Spaulding

 

Meeting called to order by Chair, Michael Manahan at 6:28 p.m. Jonathan Elwell informed the Board that effective immediately, Jesse Woods has resigned from the Board of Trustees for personal reasons.

 

1.     Review/Approval Minutes Public Hearing June 10, 2014, Regular Meeting June 10, 2014

Walter Scott made the motion to approve the minutes of the June 10, 2014 Public Hearing as written. Seconded by Guy Breault. Unanimous. Guy Breault made the motion to approve the minutes of the June 10, 2014 Regular Meeting as written. Seconded by Walter Scott. Unanimous.

 

2.     Wastewater Plant Sludge Treatment Discussion

Jonathan opened the discussion with an overview of the polymer treatment process at the Wastewater Treatment Plant. The polymer treatment reduces the amount of waste that has to be hauled away by separating the liquid waste from the solid waste. The solid waste must be trucked to either Burlington or Plattsburgh. Using this process saves the Wastewater Department about $30,000.00 - $35,000.00 per year. In order for the polymer to work, the plant must be shut down for a 24-hour period. Once re-started, an odor can be detected and it usually lasts only a couple of days. Earlier this month, the odor lingered for over a week. Many complaints were received by Staff and the Village Offices. Considering the cost savings, does the Board want to consider not using the polymer in order to mitigate the complaints? Scott Joyal commented that the odor lasted until the Tuesday after Dairy Festival weekend.

 

Walter Scott asked if there was any other process that could be used to treat the waste. Rodney Allen stated that Johnson, Morrisville and Stowe all have sludge presses which is an alternative; however, the systems are expensive and would require renovation of the current space. Rodney also stated that even if there were a press, the waste would still have to sit for a couple of days, potentially creating odor. Jonathan added that the problems rise primarily due to the location of the plant, which is in a residential area. Scott Joyal stated that he has lived in the area for 23 years, and only twice in that time has the odor been very overwhelming.

 

Walter and Guy wanted to know if the smell could be weather dependent and asked if the treatment could occur at a different time with different results. Brian Ovitt said that hot, humid weather makes the odor worse, however, the smell will happen any time of year. Rodney added that they have tried to use the polymer treatment in January and it was too cold for it to work.

 

Several possible alternatives were discussed. Rodney stated that he does not know how to solve this issue without trucking the sludge away. Rodney suggested that Civil Engineer Wayne Elliott be contacted to see if he can advise of any alternative solutions.

 

Walter Scott made the motion to table the discussion on this issue until a future meeting. Seconded by Guy Breault. Unanimous. Jonathan will contact Wayne Elliott and see when he would be able to attend a meeting.

 

 

3.     VT Gas Right of Way Permit Request, W. Berkshire Road

Jonathan presented the Board with a Right of Way Permit Request from VT Gas to install gas main and services on West Berkshire Road. Staff has reviewed the request and did not find any issues. Guy Breault made the motion to approve the VT Gas Right of Way Permit Request for West Berkshire Road as presented and to approve Jonathan Elwell as signatory on behalf of the Board. Seconded by Walter Scott. Unanimous.

 

4.     Rick Green Trucking, Industrial Park Project Water and Wastewater Allocations Request

Jonathan provided to the Board a memo from Garry Atherton, as well as a letter from Luke Willey of Ruggiano Engineering in reference to a water and wastewater allocation request for a proposed Tanker Wash Facility by Rick Green. Engineers computed that the flow will be 3,150 gallons per day which equals 15 user units of both water and wastewater.

 

Garry stated in his memo that the Village of Enosburg Falls does have the reserve capacity and that both he and Rodney Allen recommend selling the 15 user units (each) to Rick Green. Garry did ask that a condition be placed on the wastewater connection that a grease trap is required.

 

Luke Willey advised that he understands why Garry would ask for a grease trap, however, the grit-oil system that will be installed will make the grease trap impractical and redundant. Mr. Willey suggested that he and Garry go over the design and that together, they may find that the grease trap is not necessary.  

 

Guy Breault made the motion to approve the 15 user units each of water and wastewater allocation requested by Rick Green with the condition that the grit-oil system meets Garry's approval or that the grease trap be installed. Seconded by Walter Scott. Unanimous.

 

5.     581 Orchard Street (Birch Lane) Water Allocation Request

Jonathan presented the Board with a letter from Gregory & Sandra Spaulding and a memo from Garry Atherton regarding a water allocation at 581 Orchard St., Lot #2 (Birch Lane). It is Garry's recommendation that the allocation be granted. Walter Scott made the motion to approve the water allocation request for 581 Orchard St., Lot #2 (Birch Lane). Seconded by Guy Breault. Unanimous.

 

6.     Lincoln Park Bandstand Permit Request, Enosburgh Public Library

The Board received a request from the Enosburgh Public Library to use Lincoln Park and/or Maple Park for their summer reading program to be held July 11th, July 17th, July 18th, July 21st, July 28th, and August 1st from 9am to 1pm. The library is unsure if they will require electrical services. Walter Scott made the motion to approve the Bandstand Permit Request. Seconded by Guy Breault. Unanimous.

 

7.     VT River Conservancy Memorial Plaque Request

The Vermont River Conservancy sent a letter to Michael Manahan requesting permission to install a 5"x7" bronze memorial plaque on one of the rocks at Island View Park. VRC will pay for all costs associated with the plaque and its installation and future upkeep. Walter Scott made the motion to approve the VRC Memorial Plaque Request for Island View Park. Seconded by Guy Breault. Unanimous.

 

 

8.     Electric Department Legislative Report

Jonathan advised that the legislative session ended on May 10th, with 2 key activities to report concerning electric utilities. H.702 passed which raises the net metering percentage from 4% to 15% for all electric utilities. The legislature understands that there will be funding issues and in 2017, will reopen the bill and look for ways to solve financial issues. H.497 made changes to the Open Meeting Law. Items of importance to note are: if a municipality has a website, all Boards will be required to post their agendas to that website no later than 48 hours prior to their meeting. All Boards includes the DRB, the Planning Commission and the Board of Trustees. Also, all of those Boards will be required to post a draft copy of their minutes no later than 5 business days after the meeting.

 

Jonathan stated that he has been working with Kristy on ways to ensure these deadlines are met for the minutes of the Board of Trustee meetings. Walter Scott asked Jonathan if the Village will be able to meet these requirements across all the Boards. Jonathan stated he is unsure at this time, but all parties have been advised of the situation and he will work with all those involved to facilitate the process. Walter asked what the penalties were for non-compliance. Jonathan stated he would research the answer.

 

Jonathan informed the Board that during the Legislative off-season, the VPPSA Legislative Committee will have a primary focus on creating a standalone bill in reference to the public voting requirement on long term contracts. The Committee wants to have this prepared for first thing next session. The Committee did not find a suitable bill to attach this to in the last session.

 

9.     Resignation Planning Commission and Development Review Board Member

Jonathan provided the Board with a copy of Betsy Reed's resignation letter. She has resigned from the DRB and the joint Planning Commission. Jonathan advised Betsy has moved from the area. Guy Breault asked if there is anyone planned to replace her. Jonathan stated not at this time.

 

10.  Town Planning Commission Update

Jonathan stated he met with Allen Demar last week in reference to the new joint Planning Commission and the work they have been doing since the last joint Selectboard/Trustees meeting. Jonathan stated that he doesn't think all the issues have been addressed, however, they have provided a partial recruitment ad for the Zoning Administrator position to put in the paper. They have included a job description which has some edits. They have also compiled some interview questions for the new Zoning Administrator. Allen Demar also provided the Board with a list of the Planning Commission members, along with their titles. They have determined a meeting date, time and location. Mr. Demar believes the Planning Commission has done all they can on the projects they were assigned and would like to receive feedback from the Trustees and the Selectboard.

 

Jonathan suggested to the Board that meeting dates be provided to Allen so a joint meeting of the Boards can be planned. Jonathan will contact Mr. Demar with the dates of July 17th, July 21st and July 28th.

 

 

 

 

 

11.  Manager's Report

>> Master License Agreement: Jonathan is still in discussions with the State regarding the fees on utility crossings along the Rail Trail. The State's position is that they can charge the fee under statute. In regards to the Village maintaining Rail Division property without compensation, (i.e.: Depot Street and part of Railroad Street), according to the State, this was in accordance with the Rail Trail Lease. Jonathan contends that the Master License Agreement was generated after the original Rail Trail Lease and had the Master License Agreement been in place at the time, the Village would have negotiated the terms of the Rail Trail Lease differently. It is the Village's position that these issues are unrelated, and in both cases, the State is getting an extremely good situation while the Village is taking a significant financial hit.

>> Public Vote on Storage Tanks: Jonathan has asked Chris Herrick of the State of Vermont Haz-Mat Division to attend the public information meeting on July 15th to provide accurate testimony on the hazards associated with propane storage tanks. Herrick is unsure if he can attend. Also, Jonathan advised he received a letter from Todd Cosgrove, the Fire Chief of the Bakersfield Volunteer Fire Department stating that any opinion expressed by 1st Assistant Paul Stanley are those of Mr. Stanley's personally and not those of the BVFD.

>> EFEDC Act 250 Amendment: The Enosburg Falls Economic Development Corporation (EFEDC) received approval from the State allowing businesses in the Industrial Park that are not agriculturally based.

>> Electric Department Pick Up Truck: Jonathan advised that the 1997 pickup used by the Electric Department is now beyond repair. Jonathan has an offer from a seasonal employee, Shane Larochelle, to purchase the truck for $250. Otherwise, the truck could be broken down for salvage parts and brought to Hodgdon's for scrap value. Walter Scott advised that, should the truck be sold privately, the lettering be removed. Walter Scott made the motion to sell the 1997 pickup truck to Shane Larochelle for $250.00. The removal of the lettering will be done by Village Staff prior to the sale. Seconded by Guy Breault. Unanimous.

>> New Assistant Village Clerk: Caroline Marcy has been appointed the new Assistant Village Clerk. The appointment was effective June 16th.

 

12.  Other Business

Walter Scott advised he received a call from Henry Newberger in reference to bicyclists relieving themselves in the bushes near the Bridge of Flowers and Light. It is Walter's opinion that this is due to stores and restaurants restricting access to their restrooms. Walter asked if the Board would consider installing a Port-O-Let in the area. Walter contacted Drummac who quoted him a price of $90/month. Guy Breault made the motion to approve the installation of a Port-O-Let in the area of Diesel #1 plant until the end of October. Seconded by Walter Scott. Unanimous.

 

Walter Scott also expressed a concern over attendance at the Trustee meetings. He stated that he will not be available for the next regularly scheduled meeting. He asked if the meeting could be moved to the day before or the day after. It was the consensus of the Board to hold the next Regular Trustee Meeting on July 9, 2014. Jonathan will contact Amy and make her aware of the change.

 

 

 

13.  Executive Session: Legal Issue and a Personnel Issue

Walter Scott made the motion to move into Executive Session for the purposes of discussing a legal and a personnel issue. Seconded by Guy Breault. Unanimous. The Board entered Executive Session at 8:45pm.

 

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

 

Guy Breault made a motion to re-enter the Board's Regular Meeting. Seconded by Walter Scott. Unanimous. The Board re-entered their Regular Meeting at 9:01pm. There was no action taken as a result of Executive Session.

 

14.  Adjourn

There being no other business to come before the Board of Trustees at this time, Guy Breault made a motion to adjourn. Seconded by Walter Scott. Unanimous. The meeting adjourned at 9:01pm.

 

Respectfully Submitted,

 

 

Jonathan Elwell, Village Manager.  

 

 

 

 

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Board of Trustees

Public Hearing Regarding an Amendment to Village Land Use and Development Regulations

June 10, 2014

Present:               Trustees – Michael Manahan (Chair), Guy Breault, Walter Scott

Staff – Garry Atherton, Caroline Marcy, Darlene Marrier, Jonathan Elwell, Kristy Lynch

 

Meeting was called to order by Michael Manahan at 6:34 pm.

 

Introduction:

Jonathan Elwell began the meeting by reading the Notice of Public Hearing. “Notice is hereby given to the residents of the Village of Enosburg Falls that the Board of Trustees will hold a public hearing on Tuesday, June 10, 2014 at 6:30pm at the Village Conference Facility, 16 Village Drive, Village of Enosburg Falls to receive public comment, and to act upon a public petition calling for the amendment of the Village Land Use and Development Regulations as follows:

 

Amend Table 2.1 to permit as a Conditional Use in the Commercial District (CU), the commercial storage and distribution of liquefied propane gas.”

 

Jonathan explained that the petition has been to the Planning Commission and it is the recommendation of the Planning Commission that the Board does not approve the petition that has been submitted. 

 

Further, that the trustees have 3 options: to approve, deny, or postpone a decision until a later date. If the Trustees decide to make decision at this time, they should be aware that the Village Attorney and Staff recommend the denial of the amendment, not due to politics, but because the language is different than the language the Board adopted in the Trustees’ actions to change the existing land use regulations. The Board has already approved those changes under a separate action. If this petition were approved tonight, it will be in conflict with land use changes already adopted, which are also being challenged. If you approve the amendment, it could lend to future complications.

 

Trustee and Public Comment:

 

Michael Manahan addressed the audience stating that he is aware that the Planning Commission denied the amendment based on the current rules in existence. When the Board voted on a series of changes to the zoning by-laws, the Board was not voting blindly on the 6th item. The Board considered that small propane operations were already in the Village. Michael stated, if people are careful, there shouldn’t be a problem with additional propane tanks. Michael added that the tanks should not be big, however, little tanks could be allowed. Michael advised he is inclined not to rush to decision, but to take testimony. Michael stated that he took organic chemistry in college and learned about hydrocarbons, fires & explosions. He understands that propane is dangerous and that caution must be taken. Mike stated that he was hesitant over natural gas, but now has it in his house. He reviewed the accident in St. Albans on Lower Newton Street and concluded that someone wasn’t using caution. Propane can be safe with caution. The question is, where can we do it?

 

Nancy Munn asked what the tanks would look like and is that look something the Village wants as travelers enter the Village? The tanks should be out in a field somewhere. Michael Manahan pointed out that the Mobil Station on Pearl Street had above ground tanks for years. Guy Breault stated that the tanks will be dangerous whether in a field or on a main street. Nancy questioned the aesthetics of the project and stated that the tanks could deter businesses from the Village.

 

Mike Larose questioned who will guarantee safety and safe use? Regional Planning advises to pay attention to the entrances to the Village. Allowing the project could devalue properties in the area. Mr. Larose stated that this amendment is no good for anyone, only the developers. No one wants it, not the Planning Commission, not the DRB; no one except the Board of Trustees. 

 

Sandy Murphy emphasized that this meeting should not be about the property, and that this meeting should be about the by-laws and how the area is zoned.

 

Cindy Weed encouraged the Board to pay attention to the lawyer’s recommendation and not to take a chance with the safety of village residents. The fire danger is great. Ms. Weed questioned why hazardous materials should be allowed in the Village when decisions have already been made to keep them out and why would the Board consider allowing it when they have been advised against it? Ms. Weed asked why the Board would put the interest of a corporation ahead of the safety of families? What is the draw to putting it there when by-laws are against it?

 

Guy Breault stated that he has traveled to and viewed several locations and they have propane in the center of towns. In Newport, there are propane tanks near the courthouse. He doesn’t see an argument against it. Nancy Munn asked in what proximity are the tanks in those towns to the schools? Guy Breault did not know.

 

Walter Scott stated that there are already hazardous materials in the area; fuel oil at Maplefields and hazardous materials at Sticks & Stuff. Walter Scott advised that the propane tanks could be buried, to which Cindy Weed replied that those tanks could then leak and advised that the company should set up in an area zoned for it. Cindy asked who is in favor of this project to which Walter replied the people who signed the petition for the amendment. Sandy Murphy advised that signing a petition does not indicate support of a project, only support of bringing the item to be heard.

 

Cindy Weed indicated that, as part of the DRB process, the State, as representatives of the Rail Trail System, and the Town of Sheldon, did not receive letters from the DRB as abutting property owners.

 

Jim Weed expressed his concern over the apparent downplaying of the propane incident in St. Albans. Nearly 50 people were evacuated, houses were damaged, and the City was within minutes of being evacuated. Representatives of the Fire Department were surprised that no one was hurt. He asked why this project couldn’t be moved outside the village. Guy Breault stated that most businesses prefer to be within village limits.

 

There was audience discussion pertaining to the permitted use on the west side of 105, in the area that is zoned industrial. There was more discussion on the aesthetics and safety. 

 

Jonathan Elwell clarified the purpose of this meeting advising that the Board could either approve, deny or postpone a decision on the requested amendment to Table 2.1. Walter Scott stated that the attorney advised that the decision could be postponed.

 

Walter Scott made the motion to postpone the decision until a time after the informational meeting and public vote in July. Seconded by Guy Breault.

 

Jim Weed asked, if the public votes to return the by-laws to what they were originally, doesn’t that end all this issue? Jonathan stated that even if the vote retracts the decision of the Board, the Board still has to act on this petition. They would still have to come back and make a decision. If not satisfied, then the public can petition that decision. If the public reverses the Board’s decision, this petition is still valid. If the Board denies the amendment to 2.1 tonight and the public reverses the Board’s by-laws change, the entire issue is concluded. 

 

Cindy Weed asked why the Board is considering making decision against what the other Boards have said and what the public wants.

 

Jim Weed asked why the Board is allowing this to go on, stating that the public does not want this change. 

 

Ben Weed asked to hear from each Board member why this project has to be in the Village. Walter Scott advised that he does not see the harm in it, that there are other hazardous materials in the area and that no adjacent landowners have complained. Guy Breault stated that he took a propane tour, and that these other towns have set a precedence and if you were to take a jury on same tour, the denial would be hard to defend.

 

Audience members then stated that no one is anti – D&D, just that the project should be in the right area. Michelle Weed stated that all these people telling you we don’t want it and we are worried about harm.

 

Cindy Weed stated that the Board is elected to make a decision for the people. And the people are here. Sandy Murphy advised the Board that they could vote on this issue tonight.

The Board was asked, if you don’t do anything tonight, and if the public votes the by-laws change down in July, how will you then vote on this petition? Walter Scott advised that he would take the public vote under consideration and may vote against this petition at that time. Cindy Weed asked for clarification and Walter Scott stated he would recognize the vote.

 

Darlene Marrier, Zoning Administrator for the Village of Enosburg Falls, but not a Village resident requested permission from the Board and the audience to address the meeting. Mike Manahan asked if anyone opposed. There was no opposition.  Darlene stated that as Zoning Administrator she recommends that the Board does not approve this document as it is written. The by-law change that will be voted on in July has additional wording that will allow for more review. This present amendment has conditional use only, and if this were adopted, there would be no site plan approval, only conditional use review. There would be less review of applications. This document as it is worded should be denied.

Michael Manahan stated that he still thinks he should postpone a decision until the vote. Mike asked if he doesn’t deny this amendment, what the outcome would be. Darlene clarified that by denying this amendment, the Board would not be overturning their by-laws change, but would be choosing to allow for more review. The public petition amendment is incomplete in her opinion.

 

Mike Manahan asked for any other public comment. Sandy Murphy stated that the Board should deny this amendment tonight.

 

Recognizing that there was still a motion on the table, Walter Scott withdrew his original motion to postpone a decision on this amendment. Guy Breault withdrew his second. There being no other public comment, Guy Breault then made a motion to deny the public petition calling for the amendment of the Village Land Use and Development Regulations, amending Table 2.1. Walter Scott seconded.

 

The motion passed unanimously. The public petition amendment to Table 2.1 was denied.

 

Adjourn:

 

There being no further comments or questions; the meeting was adjourned at 7:31 pm.

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

 

 

 

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

June 10, 2014

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Walter Scott

Staff – Jonathan Elwell, Garry Atherton, Caroline Marcy, Kristy Lynch

Guest – Nancy Munn, Marilyn Abell

 

Meeting called to order by Chair, Michael Manahan at 7:35 p.m.

 

1.     Review/Approval Minutes Regular Meeting May 27, 2014

Walter Scott made the motion to accept the minutes from the May 27, 2014 regular meeting as written. Seconded by Guy Breault. Unanimous.

 

2.     Lincoln Park Bandstand Permit Request, New Life Christian Church

Walter Scott made the motion to approve the Lincoln Park Bandstand Request for June 28, 2013 from approximately 2:00pm to 10:00pm. Seconded by Guy Breault. Unanimous

 

3.     Bicycle/Pedestrian Grant Applications, Elm Street and Pleasant Street

Caroline advised the Board of a Scoping Study and Design and Construction Grant Application that is available to the Village of Enosburg Falls. The purpose of the scoping study is to determine feasibility of upgrading sidewalk to ADA specifications on the north side of Elm Street from Route 108 (West Berkshire Road) to Pleasant Street long with 2 safe pedestrian crosswalks – 1) Pleasant Street; 2) West Berkshire Road. Construct new sidewalk to join the existing walk-way where it ends on Pleasant Street to Water Tower Road and continuing up the west side of Water Tower Road to the Enosburg Falls Athletic Fields. Caroline advised that there is $4 million available in grants and there is a 10% match to grant expenditures. The scoping study has to be completed before design and construction grants can be awarded. The estimated cost of the initial scoping study would be $33,000.00, wherein the Village would be responsible for a 10% match.

 

Caroline needs a commitment from the Board of Trustees that the Village will match the grant award by 10% and also that the Village would commit to future maintenance of any construction project, and maintenance is already in the Village budget. Caroline stated that the Village should know by the end of August if the grant has been awarded.

 

Walter Scott made the motion to approve and sign both grant applications indicating commitment to match grant funds as required and to maintain any construction under this grant. Seconded by Guy Breault. Unanimous.

 

4.     Electric Department Bucket Truck

Caroline Marcy provided the Board with quotes from 3 local banks for the financing of the bucket truck. All bids were close, with Community National Bank providing the lowest interest rate of 1.69%. It is the recommendation of staff to finance with CNB. Guy Breault made the motion to finance the bucket truck purchase through Community National Bank at 1.69%. Seconded by Walter Scott. Unanimous.  

 

5.     Water Tower Road Paving Project Bids

Garry Atherton provided the Board with the results of the sealed bids for the Water Tower Road Paving Project. Jonathan added a correction to Garry’s memo, stating that the bid from DCS was $344,906.50. ECI provided the lowest bid of $315,490.40. Garry advised the budget was $357,000.00. Walter Scott made the motion to award the Water Tower Road Paving Project to ECI for $315,490.40. Seconded by Guy Breault. Unanimous.

 

6.     Public Works Garage Addition Quotes

Garry presented the Board with a memo outlining the quotes for the Garage Additions. Jonathan informed the Board that due to the small scale of the project, this project did not go out for bid, however, 3 quotes were obtained, in accordance with policy. S&S Construction was the low bidder and within the budgeted amount of $37,000.00. The bids wer S&S Construction $34,750.00, Tim Reed Construction $38,000.00 and Pete West Construction $41,500.00. Walter Scott made the motion to award the Garage Addition project to S&S Construction at $34,750.00. Seconded by Guy Breault. Unanimous.

 

7.     State of Vermont 2013 Ice Storm Sub-Grant

Jonathan informed the Board of a FEMA/State of Vermont Sub Grant agreement that he signed on behalf of the Village regarding the 2013 Ice Storm. The grant provides financial assistance for responding to and recovering from the devastating effects of disasters, including, but not limited to, debris removal, repair, restoration, reconstruction or replacement of public facilities or infrastructure damaged or destroyed. This is a matching grant requiring a 10% local match.

 

Due to the short turnaround the State of Vermont was requesting on this grant agreement, Jonathan signed the grant agreement and is looking for endorsement from the Board on his signature. Guy Breault made the motion to accept Jonathan’s endorsement. Seconded by Walter Scott, Unanimous.

 

8.     Development Review Board Appointment

Jonathan informed the Board that Ron Duso has resigned from the DRB. The DRB recommends that Pat Hayes be appointed to the Village DRB, effective immediately. Guy Breault made the motion to appoint Pat Hayes to the DRB. Walter Scott seconded. Unanimous.

 

9.     Franklin Grand Isle Bookmobile 5K Request

Jonathan presented the Board with a request from the Franklin Grand Isle Bookmobile to hold a 5K fundraising walk/run on July 27, 2014 from 7:30am to 11:30am. They propose that the walk/run start at Lincoln Park, through Missisquoi and Pleasant Street to the Rail Trail.

 

This event has been held in the past with no complaints. Guy Breault made the motion to approve the request for the use of Lincoln Park and Village streets for the 5K on July 27, 2014. Seconded by Walter Scott. Unanimous.

 

10.  Manager’s Priority List

Jonathan provided to the Board a list of priorities from the Manager’s Office. This is something provided to the Board yearly for review and discussion. The list is not all-inclusive, but lists the top priorities for 2014 such as Hydro Facility Redevelopment, 2013 Ice Storm Recovery FEMA & State Grants, Pearl Street Waterline & Sidewalk Projects, along with the Route 105, 108 & Water Tower Road Paving Projects. Jonathan asked for any changes, deletions or additions to the list. There were none.

 

11.  Manager’s Report

Ø  Changes to Land Use Regulations Public Vote Scheduled: The vote has been warned. The informational meeting will be July 15th at 6:30pm at the Emergency Services Building and the Public Vote will be on July 16th from 10:00am to 7:00pm at the Emergency Services Building.

Ø  16 Village Drive Project: Jonathan informed the Board that asbestos has been found in two locations at the Conference Facility. Staff is currently looking into costs and time frames to remove the asbestos.

Ø  Ron Duso Resignation: Ron Duso has turned a letter of resignation for all of his Town and Village positions.

Ø  Laurie Stanley Resignation: Laurie Stanley has resigned her positions as Assistant Village Clerk and Assistant Treasurer. It will be Andre’s responsibility to appoint an assistant should he choose to do so.

Ø  Annual Meetings & Public Prayer: Jonathan clarified Town of Greece, NY V. Galloway, et al by providing the Board with an alert from the Vermont Leagues of Cities and Towns titled, “U.S. Supreme Court Case does not Resolve Prayer Questions in Vermont”, which states. “However, this case did not answer the question of whether prayer at a municipality’s annual Town Meeting is permissible under U.S. Constitution.”

 

12.  Other Business

Mike Manahan complimented the flowers on the bridge.

Walter Scott asked Jonathan about complaints he received over Dairy Festival Weekend pertaining to a sewer smell in the area of Main Street at St. Albans Street and St. Albans Street at Pearl. Jonathan informed the Board that the Village is aware of the complaints. There were many more over previous years. Jonathan advised that this situation will be a topic of discussion at the next Board meeting; however, he summarized it by stating that in order for the Village to process the wastewater sludge with polymer, the plant needed to be shut down for about 24 hours. This is done several times a year with only little effect. This time, the odor lasted much longer than any previous years.  

 

13.  Executive Session, Legal

Walter Scott made the motion to enter into Executive Session for the purpose of discussing a legal issue. Seconded by Guy Breault. Unanimous. The Board entered Executive Session at 8:31pm.  

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

 

Guy Breault made a motion to re-enter the Regular Meeting. Seconded by Walter Scott. Unanimous. The Board re-entered its Regular Meeting at 9:12pm. There was no action taken as a result of Executive Session.

 

14.  Adjourn

There being no other business to come before the Board at this time, Walter Scott made a motion to adjourn. Seconded by Guy Breault. Unanimous. The meeting adjourned at 9:12pm.  

 

Respectfully Submitted,

 

 

Jonathan Elwell, Village Manager

 

 

 

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

May 27, 2014

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Walter Scott, Amy Harness

Staff – Jonathan Elwell, Kristy Lynch, Ron Duso

Guest – Bethany Remmers, NRPC

 

Meeting called to order by Chair, Michael Manahan at 6:32 p.m.

 

1.     Review/Approval Minutes Special Joint Meeting May 6, 2014, Regular Meeting May 13, 2014

Guy Breault made the motion to accept the minutes of the Special Joint Meeting of May 6, 2014 as written. Seconded by Amy Harrness. Unanimous.

Walter Scott made the motion to accept the minutes of the Regular Meeting of May 13, 2014 as written. Seconded by Amy Harrness. Unanimous.

 

2.     Vermont Emergency Resiliency Initiative, NRPC

Bethany Remmers, Assistant Director of the Northwest Regional Planning Commission informed the Board that Enosburgh Town and Enosburg Village have been invited to participate in the VT Resiliency Initiative.  This initiative provides funding to NRPC to analyze threats to Vermont’s areas of economic activity, develop strategies to reduce the impacts and avoid future losses, and help communities and businesses make changes needed to bounce back quickly after disaster strikes. The main focus of the effort will be on flooding. The project would include the services of a river engineer to evaluate flood risk, and include a series of community workshops and the development of community economic resiliency plans. Enosburg Falls has been identified as a priority by the State because the Village maintains its own electric, water and sewer system.

 

The program would have no cost to the Village, other than approximately 10 hours of staff time in order to coordinate project efforts.

 

Walter Scott made the motion to accept the program as presented by Ms. Remmers, to be included in a project to analyze threats to Enosburg Falls Village, develop strategies to reduce the impacts and avoid future losses, and help Enosburg Village residents and businesses make changes needed to bounce back quickly after disaster strikes. Seconded by Amy Harrness. Unanimous.

 

3.     Village Signatory Authorizations

Jonathan advised the Board that due to changes in Village Staff and Board of Trustees, new signature authorizations need to be completed. Peoples Trust needs a new form to be signed, other banks simply need the authorizations reflected in Board of Trustee minutes. Jonathan advised that Andre Beaulieu will need to be added in place of Nan Guilmette and Caroline Marcy needs replace Nancy Parsons as Director of Finance.

 

Walter Scott made the motion to authorize Trustee signatures with those trustees present (Michael Manahan, Walter Scott, Guy Breault and Amy Harrness) as necessary. Completely replacing the authorized signatures for TD Bank and Merchants Bank and for Community National Bank, replacing Nan Guilmette with Andre Beaulieu and Nancy Parsons with Caroline Marcy. Seconded by Guy Breault. Unanimous.

 

 

 

 

4.     Public Petition Requesting Land Use Regulations Public Vote

Jonathan presented to the Board a memo regarding the request for public vote in reference to changes in the land use regulations as they pertain to hazardous materials in a commercial location. Jonathan informed the Board that action on the petition has to be taken promptly, that the vote has to occur by Australian ballot, and an Informational Meeting must be held prior to the vote. Jonathan stated that in order to meet the 30 day posting requirements and to have the Village attorney review the posting, the public hearing and vote should be held in mid-to-late July. Jonathan suggested a date of July 15th for the Informational Meeting with a voting date of July 16th. Walter Scott made the motion to set the Informational Meeting on the land use regulations public vote for July 15, 2014 at 6:30 pm, at the Emergency Services Building, if available, and if not, at the High School, and set voting by Australian ballot for July 16, 2014 between 10am and 7pm. Seconded by Guy Breault. Unanimous.

 

5.     Lincoln Park Bandstand Permit Request: Matt Luneau

Jonathan presented the Board with a Bandstand Permit Request from Matt Luneau on behalf of Bible Central for the use of the bandstand between noon and 6:00pm on July 19th. Guy Breault made the motion to grant the Bandstand Permit Request. Walter Scott seconded. Unanimous.  

 

6.     Lincoln Park Bandstand Permit Request: Enosburg Town Band

Jonathan presented the Board with a Bandstand Permit Request from the Enosburg Town Band for the use of the bandstand on Tuesday evenings, June 17th through August 26th for weekly concerts. Guy Beault made the motion to grant the Bandstand Permit Request. Seconded by Amy Harrness. Unanimous.

 

7.     Farmers’ Market Lincoln Park Permit Request

Jonathan presented the Board with a Lincoln Park Use Permit Request from Sue Irish-Reed on behalf of the Enosburg Farmer’s Market. The Farmer’s Market has provided proof of liability insurance to the Village. A temporary permit had been approved by Jesse Woods due to the delay in the request last week. It was the consensus of the Board to approve the Lincoln Park Permit Request for the Farmer’s Market. Unanimous.  

 

8.     Lake Champlain Study

Jonathan provided the Board with a study on the technologies and costs associated with point source phosphorus removal. The study was ordered by the State through demands of the EPA. Since every wastewater treatment system within the Lake Champlain Watershed system has been identified as contributing to phosphorus discharge in the lake, the Village of Enosburg Falls will not be exempt from any changes ordered by the State. The study estimates that the cost of improvements to the Village systems could be approximately $840,744.00. This study has been provided for informational purposes only at this time.  

 

9.     Electric Department Report

Jonathan presented the Board with a memo outlining the discussion topics as they relate to the Village of Enosburg Falls Electric Department.

Ø  OSHA ARC Flash Requirement: OSHA has implemented new requirements regarding ARC Flash studies to be effective January 1, 2015. This study has not been done in Enosburg Falls’ history, but will have to be completed for 42 Village Drive and the Wastewater Facility. Staff is in the process of researching agencies that can conduct this study.

Ø  SQRP Fines: Technically, the Village of Enosburg Falls Electric Department was fined for exceeding customer outage hours in the past reporting period. However, since tree trimming expenditures exceeded the fine, the penalty will not have to be paid. Jonathan is going to check with the PSB/DPS to determine whether it is possible to have the baseline for SAIFI/CAIDI numbers increased to more realistic figures.

Ø  Future Challenges – Electric Department:

o    Completing FEMA Grant Administration for 2013 Ice Storm: Jonathan and other staff have been working with FEMA to complete all necessary forms and requirements.

o    Installation of SCADA System: The Electric Department should consider this when looking at other upgrades to the system.

o    Solar Customers – The Electric Department should examine how to handle the impending increase in solar customers. Presently, there is no software program to handle the billing for solar customers, so this process is being done manually. As the number of customer’s increases, this process will become more time consuming.

o    Hydro Facility Maintenance & Upgrades: The Board, along with Staff will need to come up with a working model for how to implement the projects outlined in the study. While the projects for 2014 have already been budgeted, the future projects will need financing. The Board will need to discuss bond issues as well as looking into any grants available.

o    FERC License Renewal: The Board and Staff need to consider the relicensing requirements. The study will be a good document to work from.  

o    Increase Transmission Rates: The Electric Department will need to be aware of the increase in transmission rates as efficiency projects are being brought online in southern New England in particular. VPPSA has projected an alarming increase.

 

10.  Manager’s Report

Jonathan updated the Board on issues from the Manager’s Office.

Ø  16 Village Drive: S&S Construction has been awarded the contract, the asbestos testing has been done and the Village is waiting to hear the results. An estimated start date for the project is the end of June. Once construction has begun, the Town of Enosburgh has agreed to allow the Village to use the Emergency Services Building for public meetings as needed by the Board of Trustees and the DRB. The Town Clerk has agreed to allow the Village Zoning Administrator to use the upstairs office at the Town Clerks Office.

Ø  D&D Properties Public Petition: The notice for the June 10, 2014 public hearing has been posted and advertised. The Board was advised of options they could take on this date to better facilitate a less complicated decision. Guy Breault advised that any decisions made on June 10th could ultimately be changed by the public vote in July.

Ø  D&D Properties Safety Request: The building at 679 Orchard Street has been secured as requested by Darlene Marrier. She inspected the property and determined that it is as secure as possible and is as safe as can reasonably be expected.

Ø  FEMA Grant Funds/2013 Ice Storm: Jon advised the Board that Staff has been working with FEMA to secure all the funding the Village of Enosburg Falls is entitled. It is anticipated that close out of this work will be done by the end of next week and the complete report package will be sent to the main FEMA office for review. Feedback from FEMA has been very positive.

 

11.  Other Business

Ron Duso asked the Board if they were going to vote to appoint Steve Comeau to the Planning Commission. Jonathan asked who Steve would be replacing and Ron advised it would be Albert Desrocher. Guy Breault made the motion to appoint Steve Comeau to the Planning Commission. Amy Harrness seconded. Unanimous.

Ron Duso also advised the Board that he will tender his resignation from all boards this week. He also stated that the new Joint Planning Commission would like to see their Board comprised of only 7 members.

Jonathan thanked Ron for the good service he has provided to his community.

Ron stated that he will advise Steve of the appointment on 5/28/14 and Jonathan advised the Village will also send him a letter with a copy to the Town Selectboard.

 

12.  Adjourn

There being no other business brought before the Board at this time, Walter Scott made the motion to adjourn the meeting. Guy Breault seconded. Unanimous. The meeting adjourned at 8:10pm.

 

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

 

 

 

 

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

May 13, 2014

Present:            Trustees – Jesse Woods (Vice-Chair), Walter Scott, Amy Harness, Guy Breault

Staff – Jonathan Elwell, Kristy Lynch, Darlene Marrier

Guests – John Lavigne, Michael Larose, Kiersten Bourgeois, Tim Smith, John Ovitt, Steve Terry

 

Meeting called to order by Vice-Chair, Jesse Woods at 6:36 p.m.

 

1.     Review/Approval Minutes Public Hearing April 22, 2014, Regular Meeting April 22, 2014

Amy Harrness made the motion to approve the minutes from the Public Hearing on April 22, 2014 as written. Seconded by Walter Scott. Unanimous. Amy Harrness made the motion to approve the minutes from the Regular Meeting on April 22, 2014 as written. Seconded by Walter Scott. Unanimous.

 

2.     Hydro Engineering Study

John Lavigne of the engineering firm, H.L. Turner Group presented documents to, and updated the Board on, the engineering study and the development and implementation schedule of the projects outlined within the study. John reminded the Board that the Village Electric Department’s federal license will be up for renewal in 2023. By 2018, the Village has to declare with FERC its intention to operate and submit a proposal for the continuation of operations. Any improvements and/or changes that the Village wishes to make to the plant should be completed before 2018. This gives the Village about a 4 year window to accomplish the goals and recommendations outlined in the updated report. The updated report identifies the urgency of projects, i.e.: Kendall plant, the turbine, and the electrical switch plate as well as an implementation schedule. The implementation schedule outlines all recommendations for the Kendall & Village Plants. The implementation schedule is broken down for the years 2014-2017. Items in red indicate 2014 projects; those projects which could show a substantial return in a short period of time. The projects colored in blue represent projects that could be completed in 2015 such as the Village Plant roof. Total costs per year are indicated at the bottom of the schedule.  The implementation schedule is a working document, designed to propose projects by need and also outlining the return on the investment over time. Projects can be moved between years depending on funding circumstances or need. The overall goal is to complete all projects by the end of 2017 so a plan can be completed for FERC relicensing in 2018. All of the projects can be done under present license without need for additional permits.

 

Jonathan pointed out that the implementation schedule can be utilized for budgeting purposes in the future. Projects could be budgeted over the span of 4 years, or the Board could propose a bond vote for the project as a whole. Jonathan asked what project alternatives were presented in the final report? John provided the Board with a copy of Page 21 of the report which shows larger projects such as full plant replacement and Penstock Canal Replacement with associated costs.  

 

John provided the Board with information regarding grants that could assist in this process. John stated that as member of American Public Power Assoc., the Village has access to information such as what other companies are doing, and answers to questions regarding items such as biomass and renewable resources. There is funding available to explore energy efficiency, called DEED (Demonstration of Energy & Efficiency Development). The funding would be for up to $125,000.00 to improve/increase energy efficiency. Increasing the turbine from a 4 blade to a 5 blade would qualify, as well as improvements to the electrical panel (buying new breakers). The USDA has a Rural Electrification Program, which is a competitive grant. Swanton received funding toward electrical transmission lines. The electrical switch gear would qualify. John advised that there is an application process and that the funding sources should be available during the course of the project. The best time to apply would be at least a year in advance.

 

John stated that he still needs to work with Jonathan and Greg to identify anything outside the scope of the implementation schedule. John needs to add a few items to the text to finalize the report and he is also available to the Board for future questions and also available to answer public questions. With no further questions, it was the consensus of the Board to have John finalize the report.

 

3.     Village Clerk Appointment

Jonathan reminded the Board that Nan Guilmette has resigned as Village Clerk and Treasurer. The Village Clerk and Treasurer are technically two positions that have been filled by one person. Laurie Stanley is the Assistant Clerk and has been filling in. The position has been posted for approximately 3 weeks and only Andre Beaulieu has expressed an interest in the position. Andre is also Nan’s recommendation for the position. Any appointment made by the Board would be for the remainder of the year - position has only a one year term in any case. Guy Breault made the motion to appoint Andre Beaulieu to the positions of Village Clerk and Treasurer for the remainder of the terms. Seconded by Amy Harrness. Unanimous.  

 

4.     Planning Commission Decision on Public Petition

Jonathan presented the Board with a memo informing the Board that the Planning Commission unanimously declined support for the changes being requested by the public petition from D&D Properties. The Planning Commission must submit to the Trustees a written report and recommendation to decline the request being made in the petition, along with any findings they wish to include. The Trustees must then hold a Public Hearing to make a final decision on the petition. Jonathan informed the Board that it is the recommendation of staff and counsel, Jesse Bugbee, that the Trustees also deny the petition on the grounds that the issue could be resolved by the change in by-laws approved by the Trustees that would allow hazardous materials in commercially zoned properties under DRB conditions and approval. There is a slight difference in language in what is being asked for in the petition and what was passed by the Trustees. This could add another conflict if both items were approved. It was the consensus of the Board to hold a Public Hearing on the petition on June 10, 2014 at 6:30pm.

 

5.     Lincoln Park Bandstand Permit Request, American Legion

Jonathan presented the Board with a permit request for the use of the bandstand by the American Legion for the purpose of the VT Thunder Rally, which occurs annually. Amy Harness made the motion to approve the bandstand permit request as outlined in the permit. Seconded by Walter Scott. Unanimous.

 

6.     Lincoln Park Bandstand Request, Bible Central

Jonathan presented the Board with a permit request for the use of the bandstand by Bible Central for the purpose of a year-end function for their children’s program, which has occurred in the past. Guy Breault made the motion to approve the bandstand permit request as outlined in the permit. Seconded by Amy Harrness. Unanimous.

 

7.     Peddler’s Permit Request, Lincoln Lodge

Jonathan presented the Board with a Peddler’s Permit and fee waiver request from Lincoln Lodge #78 for the following events: Fireman’s BBQ (June 7th weekend), 2 Food Shelf Lawn Sales, Harvest Festival, Order of Eastern Star Annual Bake Sale – and other potential events. Walter Scott made the motion to approve the request as outlined. Seconded by Guy Breault. Unanimous.

 

8.     Water/Wastewater Allocation Request 527 Main Street

The Board was presented with a request from Jennifer Bright for .91 units of water and wastewater allocation for her property located at 527 Main Street for the purpose of a proposed Bed & Breakfast. Guy Breault asked if there was any reason to deny the request; Jonathan advised no, that there are resources available to grant this request. Walter Scott made the motion to approve the .91 units of water/wastewater allocation for 527 Main St. Seconded by Guy Breault. Unanimous.

 

9.     Pearl Street Waterline/Gate Valve Project

The Board was presented with a memo from Garry Atherton informing them that Brenda Wright, who was awarded the Pearl Street Waterline/Gate Valve Project, will no longer be able to complete the project. Garry spoke to Ron Desroches, who was the second lowest bidder, and he has agreed to do this work for the amount of his bid of $45,325.00. Staff recommends awarding the project to Desroches Construction. Jonathan informed the Board that the second bid will still put the project within budget. Water Scott made the motion to award the Pearl Street Waterline/Gate Valve Project to Desroches Construction for the bid quote. Seconded by Guy Breault. Unanimous.  

 

10.  16 Village Drive Project Bids

Jonathan provided to the Board a memo from Roy Hango, Consulting Engineer to Garry Atherton in reference to the analysis of bids for the 16 Village Drive project. Bids received were from Millbrook Building & Remodeling for $172,700, S&S Construction for $138,450 and John D. Morrie Construction at $132,000. While Morrie did have the lowest bid, they did not address addendum #2 and they also presented alternate estimates without explanation. Hango considers the Morrie bid to be incomplete. Hango and staff recommend S&S Construction @ $138,450.00. Guy Breault made the motion to accept the bid of S&S Construction. Seconded by Amy Harrness. Unanimous.

 

11.  Public Works Dept. Truck Financing

The Board received a memo from Caroline Marcy addressed to the Board and Jonathan in reference to the 2015 International Plow/Dump Truck Financing Proposals. The amount was for $125,000.00 over 5 years. Peoples Trust provided a bid of 1.95%, Community National provided a bid of 1.75% and Merchant’s Bank provided a bid of 2.03%. Caroline stated that it is her recommendation to accept Community National Bank’s bid.  Walter Scott made the motion to accept the bid from Community National Bank for 1.75%. Seconded by Guy Breault. Unanimous.

 

12.  Manager’s Report

Jonathan advised the Board:

Ø  Cold Hollow Center Clean Up: The dates for Cold Hollow’s Forestry Departments clean-up of yard debris in the Village has been changed to May 27th and 28th, with rain dates of May 29th and May 30th.

Ø  Water Tower Road Paving Project: The project has been advertised since last Thursday with no inquires as of yet. A mandatory pre-bid meeting is scheduled for May 19th with bids due June 4th. Bids will come before the Board at the June 10th Regular Meeting. There is a projected start date of July 7th, which will allow for a first-week-of-September completion date.

Ø  Public Petition on Land Use Regulations: The Village has received a public petition requesting a public vote on the by-laws changes regarding the allowance of hazardous materials in commercially zoned areas. It was received within the 20 day requirement. The petition will appear as an agenda item at next Board meeting.

Ø  Resignation of Albert Desrocher: Albert resigned as a member of Planning Commission and as an alternate DRB member. Ron Duso is aware of the resignation and staff will wait to see who the DRB and new Planning Commission recommends. If the Board has suggestions for a replacement, please contact Ron. The final appointment is made by the Board after DRB/Planning Commission recommendation.

 

13.  Request from Michael Larose Regarding D&D Property on Orchard Street

Mike Larose addressed the Board about the D&D property on Orchard Street. He believes the property is in violation of the Abandoned Structures Regulations but is before the Board to address safety issues with the building. Mr. Larose reminded the Board that the building stands vacant in proximity to an area used during Dairy Festival Weekend. The building is unsecure, with open windows and doors which would allow access to the interior of the building. Michael Larose would like to see the building secured before June Dairy Days. Jonathan advised that Village employees would not be able to board up the building. At the direction and approval of the Board, the Village could send a letter to the owners requesting that the building be secured. Mr. Larose thanked the Board and left the meeting. There was a discussion among the Board members about such a letter. Darlene Marrier joined the meeting and advised that the building is a project with a 2 year renovation permit and as such, the property has to maintain certain performance standards. The building has to be made safe from risk of fire or safety which could endanger the public. Darlene advised she could draft a letter making the owners aware of the situation and to contact her to discuss how to remedy it, providing the owners a week to respond. Should there be no response, she could then move forward with a violation process. Walter Scott agreed that it would be beneficial for the Zoning Administrator to send the letter since there is already a process in place. Darlene advised she could have a letter completed by Thursday the 15th.   Jonathan asked that Darlene inform the Board of any response by the next Regular Meeting on the 27th of May.  

 

14.  Other Business

None.

           

15.  Executive Session: Negotiations in which Premature Public Knowledge May Compromise the Position of the Municipality

Steve Terrey, Kiersten Bourgeois, Tim Smith & John Ovitt arrived and remained for Executive Session. Motion to enter Executive Session for the purpose of entering negotiations in which premature public knowledge may compromise the position of the municipality made by Guy Breault. Seconded by Walter Scott. Unanimous. The Board entered Executive Session at 8:32pm.

 

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

 

Guy Breault made the motion to re-enter the Board’s Regular Meeting. Seconded by Amy Harrness. Unanimous. The Board re-entered its Regular Meeting at 9:21pm. There was no action taken as a result of Executive Session.

 

16.  Adjourn

There being no other business to come before the Board at this time, Guy Breault made a motion to adjourn. Seconded by Amy Harrness. Unanimous. The Board meeting adjourned at 9:21pm.

 

Respectfully Submitted,

 

 

Jonathan Elwell, Village Manager

 

 

 

 

 

 

 



VILLAGE OF ENOSBURGFALLS

Special Meeting with the Town of Enosburgh Selectboard, the Village of Enosburg Falls Trustees, and the new Enosburgh Planning Commission

05/06/2014

Present:


Jesse Woods

Mike Manahan

Amy Harrness

Guy Breault

Larry Fiske

Polly Rico

Terry Wright

Larry Gervais

Ron Duso

Amanda Cronin

Allen Demar

Albert Desrocher

Rick Clark

Michael Gervais

Jonathan Elwell

Darlene Marrier

Gary Marrier

Pat Hayes

Kristy Lynch



 

“Notice of Special Meeting: Please note that there will be a special meeting of the Town Selectboard, Village Trustees, and the Planning Commissions. This will be held on May 6, 2014 at 6:30 pm at the Enosburgh Fire Station. The purpose of this meeting is to discuss the details of the two commissions and the merging of one zoning officer.”

 

6:36pm: Jonathan called the meeting to order on behalf of the Selectboard and Board of Trustees, and gave background on the concept of merging the town planning/zoning departments together.

 

Introductions of all members made.

 

Jonathan gave a brief synopsis of the history of the Planning Commission merger. The merger has been a work in progress for over a year. The purpose of this meeting is to get everyone to agree on steps to continue with the process. Jonathan advised that there are questions about where the merger stands and what is planned for the zoning administrator position. Has the merger taken place, and if not, when? Jonathan indicated that at another joint meeting prior to this one, the Select Board indicated there may be answers to questions the Village may have and that the Select Board and Regional Planning may have already set the process in motion. Jonathan asked the members where the process stands and what decisions have been made?

 

Polly Rico advised that the process has been in progress for over a year and that the Planning Commissions have been meeting jointly. The Selectboard has nominated members to joint Planning Commission and that Village has too. It is her understanding from Regional Planning that once that was in place, the initial start-up process is done. Enosburgh Town has budgeted for the Zoning Administrator (ZA) to service both the Village & the Town. The position would require 20-25 hours per week at $25.00 per hour (current salary of the Town ZA). The position offers no insurance due to the number of hours per week. During the slower seasons where the position may not require 20 hours/week, the Boards would see if the position could undertake grant research and writing for both the Village and the Town.  Polly said she foresees that in the job description for the Zoning Administrator (ZA), the ZA would answer to the merged Planning Commission and that they would oversee that position. Should there be any conflict, the Planning Commission would then take the issue up with the respective Board. To this point, the Selectboard and new Planning Commission has been waiting until the Town Plan and Zoning By-Laws are done. Polly believes that the new ZA position could move forward by using the bylaws of each applicable township. 

Jonathan asked if the Selectboard had talked about a hiring process and timeline.

Polly advised that the Selectboard had talked about it, and once the merged body was in place then the position would be posted in paper along with the job description. Applications would then go to Planning Commission to make recommendations. The Boards would jointly go through the recommendations made by the Planning Commission.

Michael Gervais advised he spoke with Regional Planning, and the joint Planning Commission would send suggested names to both the Selectboard and the Village Trustees.

Allen Demar commented that a lot of the process had been on hold until the joint Planning Commission had been formed. Polly stated that now that the joint Planning Commission appointments have been made, she will notify Darlene & Sandy to apply to the new position. Polly inquired if anyone was opposed to posting the position in the newspaper.

Allen Demar noted that the joint Planning Commission needs to have a meeting to come up with the process. There is a meeting scheduled for the 21st. Polly added that the Planning Commission should compile interview questions and that those questions should be the same for each interviewee.

Allen Demar advised that this had not been done to this point because of the need of the joint meeting.

It was the consensus of the Boards that the hiring process would be determined once the merged Planning Commission meets and that the Planning Commission will come back to the Boards with the time frame and the steps to hire.

Larry Gervais said he thinks it should be about a 4 to 6 week process.

 

Jonathan asked about a work space for the Zoning Administrator (ZA). Polly Rico stated that the ZA would probably be located on the second floor of the Town Clerk’s Office, in close proximity to land records, if no one has any objections.

Amy Harrness inquired about handicap access. There was discussion amongst the Board members of the possibilities of access to include installation of a stair lift and/or an elevator.

Jonathan said that, in the short term, if a person can’t climb up the stairs, accommodations can be made provided there is another work space on the ground floor so that the ZA could meet with the person. The table and chairs provided will need to be handicapped accessible.

Larry Gervais stated that changing accessibility will have to be examined for next year’s budget.  

Jonathan asked if the Planning Commission would look into the accessibility issue or the Selectboard. Polly said the Selecboard would look into it.

Jesse Woods asked who the ZA would go to if there are questions during the day? Who would be their contact? Polly stated that the position would answer to the Planning Commission. Allen Demar replied that the ZA could contact the appropriate Chair or Vice-Chair if there needed to be a quick answer or discussion on something.

 

There was then discussion about the size of the new Planning Commission. Allen Demar stated that he thinks 7 members would be appropriate. Finding a quorum for 9 people could be difficult. Ron Duso pointed out that at the last couple of meetings, only 4 people have shown up for Village meetings and at times, only 2 people have shown up for Town meetings. Larry Gervais questioned the payment for Village Planning Commission Members. Jonathan advised that Village Planning Commission Members are paid $10 per meeting. Larry added that this is something that should be discussed for the Town members as well.

 

Allen Demar commented that if the Boards have any questions they would like include for the job interview they should give them to the chairs. He would also like the Boards to look into time for follow up enforcement of bylaws. Follow up may not be possible for the ZA in 20-25 hours per week.

Larry Gervais included that one of the goals is to make the ZA position more accessible to the public.

 

Jonathan asked if the Boards would like to act on Allen Demar’s suggestion in reference to the number of people appointed to the joint Planning Commission. Ron Duso told the Boards that he is planning on leaving his position soon. He also stated that Betsy is looking at retiring from her appointment. There was a consensus of the Boards to stay at 9 members and it could be reevaluated after a year

 

Jonathan asked the Boards what they foresee as the terms of the Planning Commission members. Right now, all the terms are staggered among the members. Should the members keep their present term? It was the consensus of the Boards to have all members complete their present terms and then continue with 3 year staggered terms thereafter.

 

Jonathan asked about meeting dates/times and locations for the Planning Commission. Allen Demar stated that this will be a topic for the next meeting.

 

Polly asked where the DRB stands and should that be the next board to merge? There was discussion about the number of members on the DRB and the appointment of alternates should a member not be able to attend. The Board members discussed this topic and there was a consensus of the Boards that the Planning Commission will discuss the DRB options, make suggested appointments to the Town Selectboard and the Village Trustees and members will be appointed between both Boards

 

Jonathan updated the group on a legal situation occurring in the Village that could potentially affect the new Planning Commission and DRB.  There are three actions taking place at this time on an Orchard Street property owned by D&D Properties. D&D Properties has filed suit against the Village based on a decision that originated in the zoning department and has gone through the Zoning Administrator, the DRB, the Planning Commission and the Trustees. That suit is still pending. There is also a public petition that has gone to the Planning Commission, the Planning Commission did not support the public petition request, which will now go to board of Trustees, and they will have to decide how to act on it. The 3rd action on this property is the Board of Trustees changed zoning by laws that will play a part if their decision becomes finalized, which will impact potential commercial development which would include the D&D property location. There is also a second public petition circulating to challenge the Board of Trustees decision, which may come to public vote. There are also other options available to the public which may extend the process. This will take time to resolve. Jonathan wanted to make all parties aware of the situation.

 

Jonathan asked, that since the new Planning Commission has been approved, who should the zoning administrator take zoning applications/permits to? Polly replied those zoning permits should go to the DRB. Jonathan asked if there are issues related to the Planning Commission, who should those be directed to? Michael Gervais advised that there is only one Planning Commission now, so issues should be brought to that commission.

 

Larry Gervais asked the attendants if there were any further questions. There being none, there was a consensus to adjourn the meeting at 7:31pm.

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

 

 

 

 

 

 

 

 

 

 

 



VILLAGE OF ENOSBURGFALLS

Public Hearing – Land Use Regulations

April 22, 2014

 

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Amy Harness, Jesse Woods

Staff – Jonathan Elwell, Ron Duso, Darlene Marrier, Kristy Lynch

Guests – 8

 

Meeting called to order by Chair, Michael Manahan at 6:32 p.m.

 

1.     Land Use Regulation Changes

Jonathan Elwell reviewed for the Board and the guests the events of the Public Hearing that was held on March 25, 2014. Jonathan then reiterated the requested changes to the Land Use and Development Regulations (hereinafter referred to as “Zoning By-Laws”). Jonathan informed the Board and the guests that, during the last meeting, the first 5 changes did not seem to be in contention; however, the last item seemed to be drawing the attention and concerns.

Ø  Incorporated “car wash” as an allowed use in the Allowed Uses table and added a definition.

Ø  Incorporated language to distinguish between ‘Group Homes’, ‘Nursing Homes’, and ‘Community Care Facilities’ and made revisions for consistency from district to district.

Ø  Incorporated language to allow Development Review Boards to issue waivers (Section 3.5).

Ø  Clarification of language under Article 9, Section E (Development Review Meeting and Hearing Requirements) related to continuing hearings.

Ø  Clarified the responsibilities of the Zoning Administrator.

Ø  A change to “allowed Uses by Zoning Districts” in Table 2.1 on page 10. “Hazardous Materials” uses in Commercial District will change from “R” – not allowed to “C/S” which is Conditional Use/Site Plan Review.

Mike Manahan asked if there were any questions on the first 5 items. Mike Larose asked for clarification on #3 – what waivers would the DRB issue? Ron Duso explained that there are instances in which hearing could be waived if the item is found to be a permitted use. Also, in the instance of set-backs and boundaries – if all parties are agreeable, there should be no need for a public hearing and thus the hearing could be waived.

 

Mike Manahan then moved the conversation to the last item for discussion. Jim Weed asked why the Board was considering a change to that item. It was explained that there has been a request to put a fuel distribution area within the Commercial District. Mike Larose then spoke, advising that Bakersfield Fire Chief, Paul Stanley advised that should a leak be detected from the tanks, the entire Village would have to be evacuated. Mr. Larose also spoke of the unsightliness of large tanks being seen as one first enters the Village. Mr. Larose also asked about setbacks; advising that if someone wanted to put up a 100 foot tower, the setback for that tower would have to be 100 feet. What would the setback be for a project that could have a 1 mile blast radius? Guy Breault mentioned that he traveled to Newport and observed large tanks within sight of the Courthouse that Poulin Grain just put in. Jesse Woods explained that the change to the item would allow for conditions to be put on a project’s use, i.e.: burying tanks. Jonathan Elwell explained further restrictions that could be imposed on a project by the DRB such as fences and trees. Mike Larose stated that this change has been opposed by both the Planning Commission and the DRB. Ron Duso then spoke, advising that the DRB had no choice but to deny the request, because the request to place Haz-Mat materials within a Commercial District was not within the guidelines of the Zoning By-Laws. Sandy Murphy then addressed the room stating that the Planning Commission had it right. She implored the Board to say “No” to the change. She also stated a concern about the education of the DRB members in issues that are brought before them, stating that probably 90% of the members of the DRB have not received training. The last training held was attended by only one person from Enosburg Town/Enosburg Village. Guy asked for clarification where Haz-Mat materials are allowed within the Village. The zoning map was consulted and the areas are the Industrial Park and the northwest side of 105 across from the Industrial Park. Amy Harrness asked Ron Duso if this change has the support of the Planning Commission and/or the DRB. He shook his head in dissent. Jim Weed stated that putting tanks inside the Village does not help the Village in any way, in fact, it brings more danger. Mike Larose added that the by-laws stated that a project has to show benefit to the community, which this does not.

 

Mike Manahan then asked if there were any more comments and asked Jonathan what the next steps are. Jonathan advised if the Board has taken all public comment, then the Board can vote on the changes, or, if they do not want to vote, another public hearing can be held. Mike asked if the vote had to be in conjunction with the Public Hearing. Jonathan said he believed so.

Guy Breault made the motion to table the vote. No second. Amy Harrness stated that she does not see where tabling the issue will get the Board any further.

Jesse Woods asked if all the proposed changes needed to be voted on as a group, or could the changes be voted on as separate items. It was determined through discussion with Ron and Jonathan that all items would need a vote – or an individual item or items could be struck, however; another public meeting would need to be held on the remaining items. The stricken item would not appear again.

Amy Harrness made the motion to accept the changes as proposed; however, strike the last item, leaving the rest. Seconded by Guy Breault.

Jesse Woods and Jonathan explained again how the changes would then be incorporated; that another public hearing would be held, containing only the first 5 changes. Guy Breault advised that was not the way he understood Amy’s motion and withdrew his second.

Jesse Woods made the motion to accept all technical edits and major changes to the Zoning By-Laws as outlined in the warning. Seconded by Guy Breault. Jesse Woods and Guy Breault were in favor, Amy Harrness was opposed. Michael Manahan was in favor.

Mike Manahan advised the changes to the By-Laws have been approved.

There was closing discussion surrounding what the next steps could be for the public and the Board. Jonathan stated that since the Board approved the changes to the By-Laws, the public could submit a petition and request the issue go to vote.

 

2.     Adjourn

Guy Breault made the motion to close the Public Hearing. Seconded by Jesse Woods. Unanimous. The public hearing was adjourned at 7:12pm.  

 

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

 

 

 

 

 



VILLAGE OF ENOSBURGFALLS

Public Hearing – Land Use Regulations

April 22, 2014

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Amy Harness, Jesse Woods

Staff – Jonathan Elwell, Ron Duso, Darlene Marrier, Kristy Lynch

Guests – 8

 

Meeting called to order by Chair, Michael Manahan at 6:32 p.m.

 

1.     Land Use Regulation Changes

Jonathan Elwell reviewed for the Board and the guests the events of the Public Hearing that was held on March 25, 2014. Jonathan then reiterated the requested changes to the Land Use and Development Regulations (hereinafter referred to as “Zoning By-Laws”). Jonathan informed the Board and the guests that, during the last meeting, the first 5 changes did not seem to be in contention; however, the last item seemed to be drawing the attention and concerns.

Ø  Incorporated “car wash” as an allowed use in the Allowed Uses table and added a definition.

Ø  Incorporated language to distinguish between ‘Group Homes’, ‘Nursing Homes’, and ‘Community Care Facilities’ and made revisions for consistency from district to district.

Ø  Incorporated language to allow Development Review Boards to issue waivers (Section 3.5).

Ø  Clarification of language under Article 9, Section E (Development Review Meeting and Hearing Requirements) related to continuing hearings.

Ø  Clarified the responsibilities of the Zoning Administrator.

Ø  A change to “allowed Uses by Zoning Districts” in Table 2.1 on page 10. “Hazardous Materials” uses in Commercial District will change from “R” – not allowed to “C/S” which is Conditional Use/Site Plan Review.

Mike Manahan asked if there were any questions on the first 5 items. Mike Larose asked for clarification on #3 – what waivers would the DRB issue? Ron Duso explained that there are instances in which hearing could be waived if the item is found to be a permitted use. Also, in the instance of set-backs and boundaries – if all parties are agreeable, there should be no need for a public hearing and thus the hearing could be waived.

 

Mike Manahan then moved the conversation to the last item for discussion. Jim Weed asked why the Board was considering a change to that item. It was explained that there has been a request to put a fuel distribution area within the Commercial District. Mike Larose then spoke, advising that Bakersfield Fire Chief, Paul Stanley advised that should a leak be detected from the tanks, the entire Village would have to be evacuated. Mr. Larose also spoke of the unsightliness of large tanks being seen as one first enters the Village. Mr. Larose also asked about setbacks; advising that if someone wanted to put up a 100 foot tower, the setback for that tower would have to be 100 feet. What would the setback be for a project that could have a 1 mile blast radius? Guy Breault mentioned that he traveled to Newport and observed large tanks within sight of the Courthouse that Poulin Grain just put in. Jesse Woods explained that the change to the item would allow for conditions to be put on a project’s use, i.e.: burying tanks. Jonathan Elwell explained further restrictions that could be imposed on a project by the DRB such as fences and trees. Mike Larose stated that this change has been opposed by both the Planning Commission and the DRB. Ron Duso then spoke, advising that the DRB had no choice but to deny the request, because the request to place Haz-Mat materials within a Commercial District was not within the guidelines of the Zoning By-Laws. Sandy Murphy then addressed the room stating that the Planning Commission had it right. She implored the Board to say “No” to the change. She also stated a concern about the education of the DRB members in issues that are brought before them, stating that probably 90% of the members of the DRB have not received training. The last training held was attended by only one person from Enosburg Town/Enosburg Village. Guy asked for clarification where Haz-Mat materials are allowed within the Village. The zoning map was consulted and the areas are the Industrial Park and the northwest side of 105 across from the Industrial Park. Amy Harrness asked Ron Duso if this change has the support of the Planning Commission and/or the DRB. He shook his head in dissent. Jim Weed stated that putting tanks inside the Village does not help the Village in any way, in fact, it brings more danger. Mike Larose added that the by-laws stated that a project has to show benefit to the community, which this does not.

 

Mike Manahan then asked if there were any more comments and asked Jonathan what the next steps are. Jonathan advised if the Board has taken all public comment, then the Board can vote on the changes, or, if they do not want to vote, another public hearing can be held. Mike asked if the vote had to be in conjunction with the Public Hearing. Jonathan said he believed so.

Guy Breault made the motion to table the vote. No second. Amy Harrness stated that she does not see where tabling the issue will get the Board any further.

Jesse Woods asked if all the proposed changes needed to be voted on as a group, or could the changes be voted on as separate items. It was determined through discussion with Ron and Jonathan that all items would need a vote – or an individual item or items could be struck, however; another public meeting would need to be held on the remaining items. The stricken item would not appear again.

Amy Harrness made the motion to accept the changes as proposed; however, strike the last item, leaving the rest. Seconded by Guy Breault.

Jesse Woods and Jonathan explained again how the changes would then be incorporated; that another public hearing would be held, containing only the first 5 changes. Guy Breault advised that was not the way he understood Amy’s motion and withdrew his second.

Jesse Woods made the motion to accept all technical edits and major changes to the Zoning By-Laws as outlined in the warning. Seconded by Guy Breault. Jesse Woods and Guy Breault were in favor, Amy Harrness was opposed. Michael Manahan was in favor.

Mike Manahan advised the changes to the By-Laws have been approved.

There was closing discussion surrounding what the next steps could be for the public and the Board. Jonathan stated that since the Board approved the changes to the By-Laws, the public could submit a petition and request the issue go to vote.

 

2.     Adjourn

Guy Breault made the motion to close the Public Hearing. Seconded by Jesse Woods. Unanimous. The public hearing was adjourned at 7:12pm.  

 

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

 

 

 

 

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

April 22, 2014

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Amy Harness, Jesse Woods

Staff – Jonathan Elwell, Kristy Lynch

Guest – Chris Damato, Steve McDonald

 

Meeting called to order by Chair, Michael Manahan at 7:14 p.m.

 

1.     Review/Approval Minutes Regular Meeting April 8, 2014

Guy Breault made the motion to approve the minutes from the Regular Meeting on April 8, 2014 as written. Seconded by Jesse Woods. Unanimous.

 

2.     Request from Cold Hollow Career Center to use Electric Dept. Chipper

Chris Damato from the Cold Hollow Career Center (CHCC), on behalf of the Forestry Program, asked the Board for permission to use the Electric Department’s wood chipper for an Ice Storm 2013 cleanup project. The Forestry Program would gather downed limbs from the neighbors of CHCC as well as any downed limbs along the Dairy Festival Parade route of Pleasant, Elm, Main and School Streets.

Chris has spoken with Greg Clark and the arrangement would be to leave the chipper stationary at the Village Garage and CHCC would deliver the debris to the chipper.

Guy Breault verified that no students would be operating the chipper. Jonathan advised no, that there would be 2 Village employees available to receive and process the material. Jonathan further stated that the Village would not be involved in the collection portion of the project and this would not be a Village sponsored event. The Village would simply be providing the chipper and the persons to operate it. The chips would then be disposed of by the Village or CHCC. CHCC would provide the chips to the residents they collected from should there be that interest. The project would likely take place on May 5th and 6th, but the actual dates and times are still pending.

Jesse Woods made the motion to approve CHCC utilizing the Village wood chipper and that the chipper would be manned by 2 Village employees during the dates and times of operation. Seconded by Guy Breault. Unanimous.    

 

3.     Maynard Trust Property “Lot C” Water, WW Allocation Request

Steve McDonald spoke as representative of the Maynard Trust Property on St. Albans Street. Mr. McDonald explained that in 2006 or 2007, the DRB approved a development plan for the lots west of the yellow house on the Maynard Trust property. Jonathan explained that the plan involves building a water and wastewater line from the hydrant across the road over to the property and then down the length of the property, for all the lots. Mr. McDonald requested clarification that the line would not be built from the existing line at the yellow house. Jonathan explained that the line to the yellow house would not be of sufficient width to service the remaining lots on the property.

Mr. McDonald advised that there is a potential buyer for the property and the Trust would like to ensure there will be water/wastewater rights to the property.

Jonathan explained that there are two options, if approving this allocation. The Board could decide to require that a water and wastewater line be constructed through all the remaining lots, or, the Board could decide to require lines only through “Lot C”, built to the approved plans by the DRB allowing expansion to the other lots.

Guy Breault made the motion to approve the allocation request for one water and one wastewater unit for the development of a single-family home, and to allow development of water and wastewater lines for “Lot C” exclusively and for that line to continue west to the property border of “Lot C” and “Lot D”, as specified and approved by the DRB in the Maynard Trust Site Plans. Seconded by Jesse Woods. Unanimous.  

4.     Electric Department Truck Bids

Jonathan presented the Board with a letter from Greg Clark outlining the bids for a new one ton truck with a service body. Bids were received from Champlain Chevrolet ($38,500.00), Handy GMC ($36,988.00) and Goss Dodge ($36,285.00). The Goss Dodge bid did not include the spare tire and carrier and it did not come with all terrain tires as requested, which would be an additional $800.

The Board verified with Jonathan that all vehicles were equal in equipment as it pertains to the Electric Department’s specs. Jesse confirmed that the budgeted amount for the truck was $50,000.00.

Guy Breault made the motion to purchase the one ton truck with the service body from Champlain Chevrolet for the amount of $38,500.00. Jesse Woods seconded. Unanimous.  

 

5.     Appointment New Town Planning Commission Members

Jonathan informed the Board that the Town of Enosburgh has appointed 4 members to the new Town Planning Commission. The Village has 5 positions to appoint. Jonathan said he spoke with Ron Duso, and all current members of the Village Planning Commission are interested in participating on the new Board. It is Staff’s recommendation that the Board of Trustees make their appointments and then a meeting should be scheduled between the Village Trustees, the Town Select Board and the new members of the new planning commission for the purpose of working out the final details regarding the merger and in particular, the Zoning Administrator position.

Amy Harrness made the motion to appoint the existing members of the Village Planning Commission (Ron Duso, Albert Desrocher, Allen Demar, Betsy Reed and Pat Hayes) to the new Town Planning Commission. Seconded by Jesse Woods. Unanimous.

Jonathan then coordinated possible joint meeting dates of Tuesday, May 6th, Tuesday, May 20th or Wednesday, May 21st.  

 

6.     Resignation of Village Clerk

Jonathan presented the Board with a letter from Nan Guilmette expressing her intention to resign from the position of Village Clerk effective May 1st, 2014.

Jonathan informed the Board that there will be the remainder of a 1 year term to complete and that the position should be posted. He advised he will post the position, give the public approximately 3 weeks to express interest or request a vote. If there is no interest expressed, the Trustees can appoint someone to the position.  

 

7.     Projects Update

Jonathan provided the Board with a proposed schedule of events as they pertain to the Water Tower Road and 16 Village Drive projects.

Water Tower Road: In working with Andy Rowe, it is proposed that the bid requests/advertising will occur the first week in May. The mandatory pre-bid meeting will be held the second week of May. The bids will be due on May 30th.  They are looking to have construction begin around June 7th, and to have the project finished before the start of school on September 4th. This will give the construction company 60 days to complete the project, which Andy Rowe thinks is sufficient.

16 Village Drive: This project is on schedule. A pre-bid conference was held last week, attended by mostly subcontractors. 3 General Contractors did attend.

Jonathan informed the Board of a potential issue for the project. The building and barn will need to be tested for the presence of asbestos. Jonathan checked with Walter and Garry as well as Laz Scangas and there had not been anything included in the budgets to deal with potential asbestos. Jonathan and Garry will be contacting contractors from a list of State Certified asbestos testers. There is a possibility of a clause in the asbestos regulations that delineates a construction site as being only to the area to be renovated. Should asbestos be found in the building, it might be in the basement, and no work is being done in the basement.

 

8.     Application for NVSWMD Haz Mat Drop Off Day

Jonathan presented the Board with an application to hold a Haz-Mat Drop-Off Day at the Village Garage on Dickenson Avenue on June 14, 2014. Guy Breault made the motion to approve the Haz-Mat Drop-Off Day on June 14th and also permit Village Manager Jonathan Elwell to sign the Event Approval on behalf of the Board. Seconded by Jesse Woods. Unanimous.  

 

9.     SQRP Report

Jonathan provided the Board with a copy of the Service Quality & Reliability Plan Reporting Form which is due to the PSB on a quarterly basis.  

 

10.  Manager’s Report

Hydro Engineering Study: Jonathan informed the Board that the Village should have received the final draft Proposed Implementation Section of Turner Group’s study by close of business 4/22. It was not received as of 4:30. The new section will include the summary table with recommendations, cost, energy improvement and monetary value per kwh. Once received, there should be a final meeting with John Lavigne to finalize details. If the Board is satisfied, no further meetings should be required.

Legislative/Electric Report: Jonathan updated the Board on the status of some Legislative issues. As expected, the State raised the net metering cap from 4% to 15% of the electric utility’s kwh usage. Enosburg Falls is still well below the initial 4% cap; however, there could be projects on the horizon. Also, the VPPSA legislation to strike the requirement for public utilities to have public votes on long term power contracts is still expected to pass; VPPSA is waiting for a bill to attach the language to.

Minor Flooding in Village: Jonathan reported that there was some minor flooding in the Village on the night of April 15th at the end of Missisquoi Street that lasted about 3 hours. There was no permanent damage.

 

11.  Other Business

Mike Manahan advised that a tree has fallen across the newly constructed path at Island View Park. Jonathan made a note to inform DPW.

Amy asked if the metal building had been picked up by the purchaser. Jonathan confirmed it had.

Mike informed the Board that the invasive species that is in the area of the Bridge of Flowers and Light is reported to be a burning bush. Mike said he will contact Nancy Patch regarding a resolution.

 

12.  Adjourn

There being no other business to come before the Board at this time, Jesse Woods made a motion to adjourn the meeting. Seconded by Amy Harrness. The meeting was adjourned at 8:45 pm.  

 

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

 

 

 

 

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

April 8, 2014

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Walter Scott, Amy Harness, Jesse Woods

Staff – Jonathan Elwell, Garry Atherton, Greg Clark, Kristy Lynch

Guest – John Lavigne

 

Meeting called to order by Chair, Michael Manahan at 6:32 p.m.

 

1.     Review/Approval Minutes

Guy Breault made the motion to approve the minutes of the March 25, 2014 Regular Trustee Meeting as written. Jesse Woods Seconded. Unanimous.

Amy Harrness made the motion to approve the minutes of the March 25, 2014 Public Hearing as written. Seconded by Guy Breault. Unanimous.

 

2.     Hydro Engineering Study: John Lavigne, Turner Group

John Lavigne addressed the Board in reference to the final draft report submitted by his firm approximately 2 months ago. He has reviewed the report with Greg Clark and they have made recommendations regarding facilities and equipment which could be repaired/replaced to show a quick return on investment.

 

a.     Kendall Plant: The seals, rollers and gate heaters can be repaired and/or replaced which would produce the greatest return and produce greater energy.

b.    Old Control Panel/Breakers: Presently, the system in place is outdated and there is no manufacturer for replacement parts. The Village could update the system to be more modern, utilizing used equipment. While the plan has budgeted for new equipment, used equipment can be obtained. Both Swanton and Morrisville have had success utilizing used components.

c.     New Turbine Hub: When performing maintenance on the turbine hub, a blade could be added to the 4 blade system thus increasing power without increasing the need for water. Refitting the blades will have a greater return on investment than developing the pen stocks and replacing the canal. Hardwick showed a 10% increase by adding an additional blade. The Turner Group study shows that Enosburg Village could see a 15% increase in generation/revenue. Greg pointed out that generation has dropped by over 50% in the last couple of years due to the plant being out of service. If the plant is brought back on line full time, the 15% increase would be an increase in the full time generation versus what is being produced today. Jonathan Elwell added that the Village could see a potential increase of $26,000.00 annually based on 2014’s projected generation. He also added that this number is very conservative because the plants have been down so frequently over the past two years. As a result, generation estimates for 2014 were intentionally kept low. Typical generation in past years had been considerably higher.

Another recommendation by Turner Group is for the Village to procure a used turbine for spare parts since the potential repair time to the current turbine could be months. With a spare, the parts could be replaced and sent for service versus taking the system down until new ones come in.

 

John advised the Board that these upgrades should be considered between 2014 and 2018, before the Village has to reapply for its FERC license. These upgrades can take place without a new license. When relicensing in 2018, environmental agencies will have the ability to petition for greater water restrictions in the interest of environmental conservation.  

 

Guy Breault asked what the cost would be for the repairs on the Kendall Plant and the replacement of the control boards. John Lavigne put the cost at around $750,000.00. He also stated that those funds would be partially offset by the increased revenue received through increased generation.

 

Guy asked how much revenue has been lost since the Kendall Plant has been out of service. Greg estimated the amount to be $200,000.00.

 

John Lavigne and Greg suggested building a table that would show each project, what the cost of each project would be and what the potential off set would be at a rate of a 15% increase. Greg Clark advised he has worked out some of those figures.

 

Jonathan asked the Board how they would like to proceed. The Board would like to see a schedule to complete recommended work, the table of costs and at least one more meeting with Turner Group to discuss the findings. John Lavigne advised he would work on those requests and correspond with Jonathan regarding scheduling a new meeting.

 

3.     Fairbanks Mill Contract Addendum

Jonathan informed the Board that the Village is currently still under contract with Fairbanks Mill for another project. Since Fairbanks Mill is coming back in the spring to complete a few items that were not done in the fall; would the Board like to see Fairbanks Mill complete the heaters and rollers at the Kendall Plant? Guy asked what the cost of the replacement would be; Jonathan advised it would be approximately $15,000-$20,000. Walter Scott asked if it would be possible to simply change the original work order with Fairbanks Mill to include this project in the interest of saving money on advertising and publishing. Walter Scott made the motion to amend the current work order with Fairbanks Mill to include the repair and replacement of the heaters and rollers at the Kendall Plant. Seconded by Guy Breault. Unanimous.

 

4.     Pearl Street Sidewalk Project Bids

Jonathan provided the Board with a memo from Garry Atherton outlining the bids for the Pearl Street sidewalk project. Bids were received from Desroches Construction Services, Goodhue Construction, Riteway Inc., and ECI. Goodhue Construction provided the lowest bid of $19,692.25, which Staff recommends. Goodhue advised he can begin work when the frost leaves the ground. Walter Scott made the motion to award the Pearl Street Sidewalk Project to Goodhue Construction. Jesse Woods seconded. Unanimous.

 

5.     Pearl Street Waterline/Gate Valve Project Bids

Jonathan provided the Board with a memo from Garry Atherton outlining the bids for the Pearl Street Waterline/Gate Valve Project. Bids were received from Desroches Construction Services, Riteway, Inc., and ECI. Riteway Inc., provided the lowest bid of $34,096.00, which Staff recommends. Guy Breault made the motion to award the Pearl Street Waterline/Gate Valve Project to Riteway Inc. Seconded by Amy Harrness. Unanimous.

 

6.     VTrans Class II Roadway, Duffy Hill Road Grant Application

Garry advised the Board that there are 3 roads in immediate need of repair; those being Water Tower Road, Hayes Farm Road, and Duffy Hill Road. The Village has completed an application with the State of Vermont for repairs to Duffy Hill Road. Hayes Farm Road is not eligible for State of Vermont funding due to its Class III status and Water Tower Road is budgeted for repair this summer.  Jonathan informed the Board that he was told by the State, years ago, that the Village should not expect funding in this area for a while because of all the grant funds the Village has received in recent years for transportation projects; however, the Village has been awarded funding in the past (for Orchard Street) because other municipalities had pulled their funding request. This would not happen again in the future without at least submitting an application. There was a consensus among the Board members to apply for funds. Garry passed out the application for the Trustees to sign.

 

Additionally, Garry presented the Board with an AOT Grant Application for the replacement of culvert #72 on the Hayes Farm Road. There was a consensus among the Board members to apply for funds. Garry passed out the application for the Trustees to sign.

 

7.     16 Village Drive Project

Jonathan provided a Conference Facility Project 2014 schedule to the Board. Advertisements, bids and bid awards should occur between April and May, 2014. Construction on the facility should begin in June, with an anticipated move-in date of late September. Jonathan informed the Board that there are still some unresolved issues with the project which include IT, communications, public meeting spaces, and a work station for the Zoning Administrator position, if this position still exists during the construction of 16 Village Drive. Staff will be working with Ken St. Amour from VPPSA on the IT issues. Jonathan will make contact with the Opera House, the Town, and the school to see what spaces may be available.

 

8.     Manager’s Report

Route 105/108 Paving Project: Jonathan received a call during the week from VTrans about this project. He was informed by Jon Harrington that the State would not be completing the paving project as planned. After many conversations between Jonathan and the State, it appears the project is back on schedule with an anticipated start date of June.

 

Master License Agreement: As requested by the Board, Jonathan checked with the City and Town of St. Albans as well as the Town of Sheldon to determine if they have entered into a Master License Agreement with the State of Vermont. St. Albans City and Town do not have any such utility crossings. The Town of Sheldon has 2, which cost $600/year. Jonathan informed VTrans that the Village of Enosburg Falls disputes the agreement based on excessive costs and the fact that the Village has been maintaining Depot Street for decades, which is actually part of the rail system. He has received no further communication at this time.

 

Public Hearing Reminder: Jonathan reminded the Board that there will be a new Public Hearing on the Zoning By-Laws changes on April 22, 2014 at 6:30pm. Just prior to the start of the Regular Meeting.  Jonathan showed the Board a copy of an Op/Ed letter that was published in the St. Albans Messenger from Mike Larose on this topic.

 

9.     Other Business

None.

 

10.  Executive Session: Personnel

Jesse Woods made the motion to move to Executive Session for the purpose of discussing a personnel issue. Seconded by Guy Breault. Unanimous. The Board of Trustees entered Executive Session at 8:12 pm.

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

 

Guy Breault made a motion to come out of Executive Session. Seconded by Jesse Woods. Unanimous. The Board re-entered their Regular Meeting at 8:40pm. As a result of executive session, Jesse Woods made a motion to re-appoint Andy Beaulieu as Delinquent Tax Collector for another 3-year term. Seconded by Guy Breault. Unanimous.

           

11.  Adjourn

 

There being no other business to come before the Board, Jesse Woods made a motion to adjourn. Seconded by Amy Harrness. Unanimous. The Board adjourned at 8:41pm.

 

Respectfully Submitted,

 

 

Jonathan Elwell, Village Manager

 

 

 

 

 



VILLAGE OF ENOSBURGFALLS

Public Hearing – Land Use Regulations

March 25, 2014

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Amy Harness, Jesse Woods

Staff – Jonathan Elwell, Ron Duso, Darlene Marrier, Kristy Lynch

Guest – Sandy Murphy, Bert Lussier, Mike Larose, Gary Marrier

                                          

Meeting called to order by Chair, Michael Manahan at 7 p.m.

 

1.     Land Use Regulation Changes

Jonathan Elwell provided the attendants copies of a summary of the changes and also with an office copy of the proposed changes. Changes were indicated in blue and red. Jonathan advised that the Board called for this meeting to consider changes in the Land Use Regulations or “Bylaws”.

The proposed changes to the By-Laws are as follows:

a.     To incorporate car wash as an allowed use in the allowed uses table.

b.    To incorporate language to distinguish between Group Homes, Nursing Homes and Community Care Homes.

c.     To incorporate conditions to allow the Development Review Board (DRB) to issue waivers.

d.    To clarify language in #9, Section E.

e.     Clarification of the Zoning Administrator responsibilities.

f.     To change Allowed Uses by Zoning District, Table 2.1, Page 10. To change Haz Mat Uses in Commercial Districts from “R” which is prohibited, to “CS” which is conditional use/review.

Jonathan informed the attendees that the purpose of the meeting was to take public comment on the proposed changes. The Trustees will take the public comment into consideration and, if ready, will vote on the changes.

 

Sandy Murphy advised that she is concerned about the Haz Mat Use being changed from prohibited to conditional. Commercial areas abut residential and high population areas. She is against the change, especially as it pertains to explosive or flammable material. She would like to see the use stay the way it is.

 

Amy Harrness asked why the Haz-Mat change is being proposed. Jonathan advised that after the Board had discussions in reference to Haz-Mat as it pertains to a property on Orchard St., at the February 25, 2014 Board meeting, the Board wanted to insert the changes.

 

Sandy Murphy stated that allowing the changes in the By-Laws would go against the health, welfare and wellbeing of the Village of Enosburg Falls.

 

Jesse Woods pointed out that there are inherent Haz-Mat related risks all around the Village to include LP gas at The Jolley Store and Dollar General and the new natural gas lines.

 

Mike Larose validated Jesse’s claims, but asked if it would be wise to add to those risks.

 

Sandy Murphy asked if making the Haz-Mat related change in the By-Laws would assist the Village in a pending lawsuit. If so, that should not be a reason to make the change.

 

Jonathan Elwell pointed out that making the change to the by-laws would not immediately grant any applicant permission to have Haz-Mat materials in a commercially zoned area. There would still be an application process to the DRB, then due process involving public participation, and if need be, state approval. The DRB would also be able to issue restrictions on the use as well.

 

Sandy Murphy implored the Board to reconsider allowing this change.  

 

Mike Larose provided information to the Board about BLEVE (Boiling liquid expanding vapor explosion) and what the consequences could be resulting from a catastrophic explosion of Haz-Mat materials.

 

Sandy Murphy asked what the process would be should the Board vote to pass the By-Law changes and the public is not happy with that result. Jonathan advised that the public would have 20 days to get together a petition for public vote with the signatures of 5% of the registered voters in the Village of Enosburg Falls. Sandy asked if the Board was going to act on the changes tonight. Jonathan replied that it was the intent of the Board to take action tonight.

 

There was discussion among the Trustees regarding the information provided, questioning if there is enough information to make a decision or possibly needing more time to consider the change in the Haz Mat by-law.

 

Jonathan pointed out that Haz-Mat operations are permitted in the industrial zoned areas, just not the commercially zoned areas.

 

Mike Manahan and Guy Breault expressed interest in holding another hearing on the matter. At 7:52pm, Jesse Woods excused himself from the meeting.

 

Jonathan explained to the Board that the options at this time would be to approve the changes to the by-laws, reject the changes to the by-laws or postpone a decision on the changes to the by-laws.

 

Ron Duso pointed out that the Planning Commission has a future hearing scheduled to review a public petition requesting liquefied propane gas use on commercial property in the Village.

 

It was the consensus of the remaining Board members to table the discussion until another time when more Trustees would be present.

 

Guy Breault made a motion to suspend the meeting and re-warn a new Public Hearing for April 22, 2014. Seconded by Amy Harrness. Unanimous.

 

2.     Adjourn

The meeting was adjourned at 8:02pm.  

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

 

 

 

 

 



VILLAGE OF ENOSBURGFALLS

Public Hearing – Land Use Regulations

March 25, 2014

 

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Amy Harness, Jesse Woods

Staff – Jonathan Elwell, Ron Duso, Darlene Marrier, Kristy Lynch

Guest – Sandy Murphy, Bert Lussier, Mike Larose, Gary Marrier

 

Meeting called to order by Chair, Michael Manahan at 7 p.m.

 

1.     Land Use Regulation Changes

Jonathan Elwell provided the attendants copies of a summary of the changes and also with an office copy of the proposed changes. Changes were indicated in blue and red. Jonathan advised that the Board called for this meeting to consider changes in the Land Use Regulations or “Bylaws”.

The proposed changes to the By-Laws are as follows:

a.     To incorporate car wash as an allowed use in the allowed uses table.

b.    To incorporate language to distinguish between Group Homes, Nursing Homes and Community Care Homes.

c.     To incorporate conditions to allow the Development Review Board (DRB) to issue waivers.

d.    To clarify language in #9, Section E.

e.     Clarification of the Zoning Administrator responsibilities.

f.     To change Allowed Uses by Zoning District, Table 2.1, Page 10. To change Haz Mat Uses in Commercial Districts from “R” which is prohibited, to “CS” which is conditional use/review.

Jonathan informed the attendees that the purpose of the meeting was to take public comment on the proposed changes. The Trustees will take the public comment into consideration and, if ready, will vote on the changes.

 

Sandy Murphy advised that she is concerned about the Haz Mat Use being changed from prohibited to conditional. Commercial areas abut residential and high population areas. She is against the change, especially as it pertains to explosive or flammable material. She would like to see the use stay the way it is.

 

Amy Harrness asked why the Haz-Mat change is being proposed. Jonathan advised that after the Board had discussions in reference to Haz-Mat as it pertains to a property on Orchard St., at the February 25, 2014 Board meeting, the Board wanted to insert the changes.

 

Sandy Murphy stated that allowing the changes in the By-Laws would go against the health, welfare and wellbeing of the Village of Enosburg Falls.

 

Jesse Woods pointed out that there are inherent Haz-Mat related risks all around the Village to include LP gas at The Jolley Store and Dollar General and the new natural gas lines.

 

Mike Larose validated Jesse’s claims, but asked if it would be wise to add to those risks.

 

Sandy Murphy asked if making the Haz-Mat related change in the By-Laws would assist the Village in a pending lawsuit. If so, that should not be a reason to make the change.

 

Jonathan Elwell pointed out that making the change to the by-laws would not immediately grant any applicant permission to have Haz-Mat materials in a commercially zoned area. There would still be an application process to the DRB, then due process involving public participation, and if need be, state approval. The DRB would also be able to issue restrictions on the use as well.

 

Sandy Murphy implored the Board to reconsider allowing this change.  

 

Mike Larose provided information to the Board about BLEVE (Boiling liquid expanding vapor explosion) and what the consequences could be resulting from a catastrophic explosion of Haz-Mat materials.

 

Sandy Murphy asked what the process would be should the Board vote to pass the By-Law changes and the public is not happy with that result. Jonathan advised that the public would have 20 days to get together a petition for public vote with the signatures of 5% of the registered voters in the Village of Enosburg Falls. Sandy asked if the Board was going to act on the changes tonight. Jonathan replied that it was the intent of the Board to take action tonight.

 

There was discussion among the Trustees regarding the information provided, questioning if there is enough information to make a decision or possibly needing more time to consider the change in the Haz Mat by-law.

 

Jonathan pointed out that Haz-Mat operations are permitted in the industrial zoned areas, just not the commercially zoned areas.

 

Mike Manahan and Guy Breault expressed interest in holding another hearing on the matter. At 7:52pm, Jesse Woods excused himself from the meeting.

 

Jonathan explained to the Board that the options at this time would be to approve the changes to the by-laws, reject the changes to the by-laws or postpone a decision on the changes to the by-laws.

 

Ron Duso pointed out that the Planning Commission has a future hearing scheduled to review a public petition requesting liquefied propane gas use on commercial property in the Village.

 

It was the consensus of the remaining Board members to table the discussion until another time when more Trustees would be present.

 

Guy Breault made a motion to suspend the meeting and re-warn a new Public Hearing for April 22, 2014. Seconded by Amy Harrness. Unanimous.

 

2.     Adjourn

The meeting was adjourned at 8:02pm.  

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

 

 

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

March 25, 2014

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Amy Harness, Jesse Woods

Staff – Jonathan Elwell, Ron Duso, Darlene Marrier, Kristy Lynch

Guest – Sandy Murphy, Bert Lussier, Mike Larose, Gary Marrier

 

Meeting called to order by Chair, Michael Manahan at 6:32 p.m.

 

1.     Organizational Meeting:

A.    Elect Chair: Guy Breault nominated Michael Manahan; Jesse Woods seconded. Unanimous.

B.    Elect Vice-Chair: Guy Breault nominated Jesse Woods; Amy Harrness seconded. Unanimous.

C.    Set Meeting Times: Jesse Woods made the motion to continue the Board of Trustee meetings on each 2nd and 4th Tuesday of the month at 6:30pm to be located at the Village Conference Facility. Amy Harrness seconded. Unanimous.

D.    TAC Appointment: Amy Harness made the motion to nominate Michael Manahan as representative to TAC; Jesse Woods seconded. Unanimous.

E.    Regional Planning Commission Appointments: One vacancy needed to be filled. Mike Larose suggested Sandy Murphy. Sandy advised she would be willing, and that she had already made sure that a Regional Planning Commission appointment would not conflict with her other duties. Amy Harrness made the motion to appoint Sandy Murphy to the Regional Planning Commission; Guy Breault seconded. Unanimous.

F.    EFEDC Appointments: Noel Anderson and Walter Scott will continue to fulfill their two-year appointments.

G.    Planning Commission Appointments: There is one vacancy within the Planning Commission and all current members wish to remain on the Planning Commission. Ron Duso verified that he spoke with Pat Hayes who has expressed an interest in the Planning Commission. Guy Breault nominated Pat Hayes to fill the Planning Commission vacancy; Jesse Woods seconded. Unanimous.

H.    DRB Appointments: Alan Demar’s position on the DRB expired this year. Guy Breault nominated Alan Demar to the DRB vacancy; seconded by Jesse Woods. Unanimous.

I.      Town of Enosburgh Recreation Committee Appointment: New this year, Jesse Woods asked to have the Board of Trustees make this appointment. Jesse has been acting as a representative until this time. Guy Breault nominated Jesse Woods to be the Board of Trustees Representative on the Enosburgh Recreation Committee. Amy Harrness seconded. Unanimous.

J.     Adopt Rules of Order: Jesse Woods made the motion to adopt a loose interpretation of Robert’s Rules of Order for Trustee Meetings. Seconded by Amy Harrness. Unanimous.

 

2.     Review and Approval of Minutes February 25, 2014, Informational Meeting March 6, 2014, Informational Meeting March 10, 2014 and Minutes Annual Meeting March 11, 2014.

Jonathan presented the Board with a corrected copy of the minutes from the March 11, 2014 Annual Meeting. There had been a slight change made under the Article on sidewalks. Guy Breault moved to accept all minutes as written. Jesse Woods seconded. Unanimous.  

 

3.     Enosburg Falls Lions Club Dairy Festival Permit Request

Amy Harrness made the motion to grant the Peddlers/Festival permit as requested. Guy Breault seconded. Unanimous. Mike Larose addressed the Board requesting that the Lion’s Club be directed to detour traffic around the parade route this year.  

 

4.     Suspend Meeting for Public Hearing – Land Use Regulation Changes

Jesse Woods made the motion to suspend the Regular Meeting to enter into a Public Hearing for the purpose of discussing proposed changes to the Land Use Regulations. Seconded by Guy Breault. Unanimous. The Regular Meeting was suspended at 7 pm.   

 

At 8:07pm, Amy Harrness made the motion to re-enter the Regular Meeting, seconded by Guy Breault. Unanimous. Jesse Woods left the meeting at 7:52pm during the Public Hearing.

 

5.     VTrans Master License Agreement for Missisquoi Rail Trail

Jonathan informed the Board that he and Garry Atherton have met with representatives of the VT AOT Railroad Division. They have once again proposed a fee upon the Village of Enosburg Falls for the utility crossings on the MVRT. The state refers to this as a “Master License Agreement.” The total proposed fee would be about $6,700.00.

 

In the past, the Trustees have not agreed to pay this  fee due to conflicts between AOT owned property and Village owned property (the Village maintains property that actually belongs to the State Rail System on Depot Street). It is also the feeling of the Trustees that the annual fees are too high.

 

Jonathan reported that AOT advised that the Village of Enosburg Falls is the last municipality in the State not to pay this fee. Swanton and Johnson utilities have entered into an agreement with the State.

 

It was the consensus of the Board not to enter into the Master License Agreement, for Jonathan to respond to the state with the reasons discussed, and for Jonathan to contact additional municipalities to determine if they have similar agreements with the State. 

 

6.     Town of Enosburgh Request for Joint Meeting

Jonathan advised the Board that the Town of Enosburgh Select Board would like to hold a joint meeting to discuss policing issues in general. Also, Tim Smith from Industrial Development would like to speak with both Boards on the subject of Franklin Foods.

 

The Board agreed to a date of April 7, 2014 at 6:00pm at the Emergency Services Building for the joint meeting.

 

7.     Manager’s Report

FEMA Meeting: Jonathan informed the Board that staff met with FEMA and State of Vermont officials on March 19th to review the impacts of the December, 2013 Ice Storm. Wayne Carlan has been assigned as the official to review the Village applications. The Village should hear back from Mr. Carlan in a couple of weeks for next steps in the process.

 

NEPPA Board of Directors: Due to the transmission build-out projects being required by ISO New England as well as the petitioning of FERC for greater transmission safety/reliability – it appears transmission rates will increase throughout New England.  

 

Bridge of Flowers & Light Maintenance: Deb Moskevitz, who has done work in the past to maintain the Bridge of Flowers & Light, is moving. Rachael Lamoreaux has contacted the Village and said she would like to do this work. The Board agreed this would be a good solution.

 

On a side note, Mike informed the Board that Nancy Patch has advised that there is an invasive species growing along the Bridge. Environmental Conservation Committee may assist with the eradication of the plant. Jonathan advised to have Ms. Patch give him a call.

 

 

8.     Other Business

Guy Breault asked for an update on the work to be done at the Kendall Plant. Jonathan reported that as soon as the weather breaks, we can look forward to replacing the heaters and rollers.  

 

9.     Adjourn

There being no other business brought before the Board, Guy Breault made the motion to adjourn the meeting. Seconded by Amy Harrness. Unanimous. The meeting adjourned at 8:56pm.

 

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

 

 

 

 

 



VILLAGE OF ENOSBURG FALLS

 

Annual Meeting

 

March 11, 2014

Moderator, Pat Hayes, called the meeting to order at 6:31 pm.

 

Pat Hayes asked if there were any objections to having staff members speak who are not residents of Enosburg Falls. There were none.

 

ARTICLE 1: To receive and act on the reports of the Village Officers for the past year.

 

Village Trustees Report:

Motion: Norman Gervais made the motion to approve the Village Trustees Report. Seconded by Linda Maloney. Questions/Comments: None. Unanimous.

 

Village Manager’s Report:

Motion: Linda Maloney made the motion to approve the Village Manager’s Report. Motion was seconded. Questions/Comments: None. Unanimous.

 

Water Department Report:

Motion: Linda Maloney made the motion to approve the Water Department Report. Seconded by Norman Gervais. Questions/Comments: None. Unanimous.

 

Electric Department Report:

Motion: Linda Maloney made the motion to approve the Electric Department Report. Motion was seconded. Questions/Comments: Linda Maloney thanked the Electric Department for their efforts during the ice storm. She also asked about solar power and its impact on the Electric Department. Jonathan Elwell, Village Manager, advised that while there was an increase in the line item for solar, the overall increase is slight. There are very few customers who utilize solar power at this time in the Village of Enosburg Falls’ service territory. Unanimous.

 

Wastewater Department Report:

Motion: Val Bonk made the motion to approve the Wastewater Department Report. Seconded by Jimmy Hayes. Questions/Comments: None. Unanimous.

 

General Fund/Public Works Report:

Motion: Linda Maloney made the motion to approve the General Fund/Public Works Report. Seconded by Jimmy Hayes. Questions/Comments: None. Unanimous.

 

Zoning Administrator’s Report:

Motion: Jimmy Hayes made the motion to approve the Zoning Administrator’s Report. Seconded by Val Bonk. Questions/Comments: None. Unanimous.

 

 

 

 

ARTICLE 2: To see if the Village will authorize the Trustees to borrow in anticipation of taxes for 2014.

 

Motion: Val Bonk made the motion to approve Article 2 as written. Seconded by Jim Weed. Questions/Comments: None. Unanimous.

 

ARTICLE 3: To see if the Village will authorize the Trustees to borrow in anticipation of revenues for 2014 for the operation of the Water & Light Department.

 

Motion: Jimmy Hayes made the motion to approve Article 3 as written. Seconded by Val Bonk. Questions/Comments: None. Unanimous.

 

ARTICLE 4: To see if the Village will authorize the Trustees to borrow in anticipation of revenues for 2014 for the operation of the Wastewater Department.

 

Motion: Jimmy Hayes made the motion to approve Article 4 as written. Seconded by Val Bonk.

Questions/Comments: None. Unanimous.

 

ARTICLE 5: To see if the Village will approve an amount of $25,000.00 on the Grand List for the purpose of upgrading sidewalks.

 

Motion: Linda Maloney made the motion to approve Article 5 as written. Seconded by Jimmy Hayes. Questions/Comments: Paul Loiselle asked about last years work and why it was that sidewalks were replaced unnecessarily. Instead of sidewalk repairs/replacement, he would like to see the $25,000.00 go toward road repair/pothole filling. Jonathan Elwell responded that the $25,000.00 would be appropriated for sidewalks and not road repair. Garry Atherton went on to explain last years work as well as what is planned for this year. Rachel Lamoreaux asked if there were plans to repair/replace the sidewalk between the Flower Patch and the Courier building over to Church St. Jonathan advised that particular sidewalk is not in this appropriation. Garry Atherton added that he would look at the area in question and perhaps the repair budget could be utilized for that area. Moderator Pat Hayes asked if there were any other questions/comments. There were none.

Unanimous.

 

ARTICLE 6: To see if the Village will approve a project to renovate 16 Village Drive (Conference Facility) and to create administrative offices and public meeting space in the building at a total cost not to exceed $160,000.00, with payment for such improvements allocated as follows: (a) out of the operating budgets of the General Fund (10%); Water Department Fund (10%); Wastewater Department Fund (10%), with total borrowing in an amount not to exceed $38,000.00 over a

 

term not to exceed five (5) years; and (b) from the operating budget of the Electric Department Fund (70%).

 

Motion: Val Bonk made the motion to approve Article 6 as written. Seconded by Fran Jackson. Questions/Comments: Paul Loiselle recalled that when the Dragon House was purchased, it was needed for the expansion of the wastewater department. How much money will the Village put into this building before it would be torn down for an expansion of the wastewater department? Jonathan Elwell replied that the Village has been talking with the engineers for the wastewater treatment system (Aldrich & Elliott Engineering) and it has been determined that the area the house and barn sit on would not be the best place for a physical expansion of the plant. Linda Maloney asked what type of work would be done on the Conference Facility. Jonathan advised that all the administrative offices at 42 Village Drive would be moved to 16 Village Drive. This means the three positions in the Finance Department, the Village Manager, and the Director of Public Works. All work would be on the 1st floor to keep the project handicapped accessible. A meeting space would be created by taking down the barn and renovating the breezeway between the house and the barn with new construction to take place for the meeting room which would be equal to about half the footprint of the barn. Mark Larose asked if the Board of Trustees has had any talks with the Enosburgh Town Selectboard to consolidate everyone into one building. Jonathan said there has been no recent discussions; however, talks have taken place in the past to have a larger facility made. None of these discussions have panned out. A couple of them went to public vote and were defeated.

Mark Larose pointed out that the Village is looking to invest $160,000.00 in a $100,000.00 valued property.

There was a division of the voters. A hand count was performed with a result of 15 in favor and 8 not in favor. Article 6 was approved as written.

 

ARTICLE 7: To see if the Village will approve the purchase of a new dump truck for the Public Works Department at a cost not to exceed $125,000.00, and to borrow funds for the purchase of the truck in an amount not to exceed $125,000.00, to be repaid over a period not to exceed five years. (19 V.S.A. 304(a)(3)

 

Motion: Linda Maloney made the motion to approve Article 7 as written. Seconded by Alan Grandshaw. Questions/Comments: Mark Larose asked for clarification. Is this for a plow truck? Jonathan advised yes. Unanimous.

 

ARTICLE 8: To see if the Village will approve construction of a new addition to be built onto the Public Works Garage at a cost not to exceed $36,000.00, to be paid as follows: (a) contributions from the General Fund (50%); Electric Department Fund (25%), and the Water Department Fund (25%); and (b) borrowing in an

 

 

amount not to exceed $28,000.00, to be repaid over a period not to exceed five years. (24 V.S.A. 1786a).

 

Motion: Linda Maloney made the motion to approve Article 8 as written. Seconded by Fran Jackson. Questions/Comments: Paul Loiselle asked why the addition was needed. Jonathan advised that a place is needed where equipment can be stored indoors. All of these departments have equipment which should be stored in a sheltered area, but are being left outside all year because of lack of indoor space. It was clarified that this would be an addition to the building on Dickinson Avenue.

Unanimous.

 

ARTICLE 9: To see if the Village will approve borrowing an amount not to exceed $67,000.00, to be repaid over a period not to exceed five years, for the purpose of upgrading water lines and gate valves on Pearl Street by the Water Department. (24 V.S.A. 1786a)

 

Motion: Fran Jackson made the motion to approve Article 9 as written. Seconded by Jim Weed. Questions/Comments: Paul Loiselle asked where this would take place. Garry Atherton advised it would be on Pearl St from Main St to Church St for the purposes of updating the line to increase fire flow. Unanimous.

 

ARTICLE 10: To see if the Village will vote to appropriate the sum of $1,000.00 to the Franklin County Industrial Development Corporation.

 

Motion: Val Bonk the motion to approve Article 10 as written. Seconded by Jimmy Hayes. Questions/Comments: None. Unanimous.

 

ARTICLE 11: To see if the Village will vote to appropriate the sum of $1,000.00 for Christmas Lighting in the downtown area.

 

Motion: Jimmy Hayes made the motion to approve Article 11 as written. Seconded by Ron Duso. Questions/Comments: None. Unanimous.

 

ARTICLE 12: To see if the Village will vote to appropriate the sum of $1,000.00 for patriotic banners to be displayed in the downtown area.

 

Motion: Jimmy Hayes made the motion to approve Article 12 as written. Seconded by Ron Duso. Questions/Comments: Mark Larose asked if this would be toward purchasing new or replacing old decorations. Garry Atherton advised they would be purchasing the same design in a package of 10 and would like to buy some each year to replace as necessary. Unanimous.

 

 

 

ARTICLE 13: To see if the Village will vote a budget on the Grand List to cover the 2014 Village General Fund Budget.

 

Motion: Jimmy Hayes made the motion to approve Article 13 as written. Seconded by Val Bonk. Questions/Comments: Linda Maloney asked about the Sheriff’s allocation appearing blank on this year’s budget. Jonathan explained that there was an agreement between the Town and the Village that the law enforcement contracts should be paid through the Town beginning in 2014. The law enforcement services will now be paid through the Town’s General Fund which the Village also pays into. Linda Maloney also pointed out that she brought it to the Town’s attention that Sheriff Norris had not updated his bias-free policing policy and provided training to his staff as required by law. Since then she has heard that Sheriff Norris informed the Town that the policy has been updated and is with the attorneys. Ms. Maloney wants to keep up with the Sheriff to make sure he is in compliance with State law. Paul Loiselle asked how much was budgeted toward the Sheriff. Jonathan advised approximately $63,000.00 in 2013. Mr. Loiselle asked if that translated into a $63,000.00 savings in the budget. Jonathan pointed out that the budget has decreased by 2.26%, but not by $63,000.00. Unanimous.

 

ARTICLE 14: To see if the Village will authorize the Trustees to spend unexpected and unanticipated revenues received.

 

Motion: Val Bonk made the motion to approve Article 14 as written. Seconded by Ron Duso. Questions/Comments: None. Unanimous.

 

ARTICLE 15: To see if the Village will authorize the necessary use of surpluses within departments provided those funds stay with the department of origin.

 

Motion: Linda Maloney made the motion to approve Article 15 as written. Seconded by Fran Jackson. Questions/Comments: None. Unanimous.

 

ARTICLE 16: To transact any other business properly coming before this meeting.

 

Motion: None. Questions/Comments: Paul Loiselle asked if a no “jake brake” (engine brake) policy could be developed for Enosburg Village. Jonathan advised that there would be a way to do it; however, enforcement would have to be coordinated. Signs could be posted. Since it would be a local ordinance, State Troopers would not enforce it; however, the Sheriff could be asked to address the issue.

Laurie Stanley advised the Board that the vote on the Water Tower Road project was 40 “yes” and 4 “no”.

There being no other business, Steve Como made the motion to adjourn the meeting. Seconded by Linda Maloney. Unanimous. The meeting adjourned at 7:35 pm.

 

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker 

 

 

 



VILLAGE OF ENOSBURG FALLS

Informational Meeting – Water Tower Road Paving Project

March 10, 2014

 

Present:

 

Trustees – Michael Manahan, Chair, Jesse Woods, Amy Harrness, Walter Scott

Staff – Jonathan Elwell, Garry Atherton

 

There were seven members from the public present.

 

 

 

The Informational Meeting started at 6:30pm. Jon Elwell gave a description of the Water Tower Road Project and its costs. Garry Atherton also added details to the project, and how it will be completed. Allison Mercy asked if the project would be a repaving only. Garry Atherton answered that this would be a complete rebuild of the road - not just a shim and overlay.

 

Some discussion about the State Paving Project to be done on Routes 105 and 108 this year also took place. The 105 and 108 projects alone will be very significant for the Village of Enosburg Falls. If the Water Tower Road Project passes, this will be a very busy construction year. People will have to be patient as work progresses, and there will undoubtedly be delays in traffic.

 

Mark Larose pointed out that although there is a reduction showing in the tax rate from 2013, the reason for this is because of the elimination of the Sheriff Department contracts from the Village Budget beginning in 2014. This point was recognized by the Trustees and the Village Manager. Had the Sheriff contracts still been included in the Village budget, there would be a significant increase in the 2014 Budget, all things remaining equal.

 

There being no other comments or questions, the meeting adjourned at 7:05pm.

 

Respectfully Submitted,

 

 

 

 

Jonathan Elwell, Village Manager

 

 



VILLAGE OF ENOSBURGFALLS

 

Informational Meeting

Regarding Proposed Water Tower Road Paving Project

 

March 6, 2014

Present:            Trustees: Michael Manahan (Chair), Guy Breault, Walter Scott, Amy Harrness

                        Staff: Jonathan Elwell, Garry Atherton, Kristy Lynch

                        Guests: 6

 

6:30 pm.           Meeting called to order by Jonathan Elwell, Village Manager.

 

Jonathan Elwell opened the meeting by explaining that the purpose of the meeting is to discuss and answer any questions in reference to the proposed construction project on Water Tower Road which is an Article to be voted on.

 

The project is to completely reclaim and repave all of Water Tower Road that is located within the Village boundaries; about 4500 feet. The cost of the construction project will be $357,000.00. If the bond vote via Australian Ballot does pass, there will be an increase in the tax rate of $.314 for 15 years (the length of the financing). Because construction will begin during the 2014-2015 fiscal year, the impact will be $.157 for the first year.

 

Water Tower Road was chosen for this year’s repaving project because it has been identified as being one of the roads in worst condition within the Village.

 

Garry Atherton addressed the guests, advising that the project costs are as proposed due to the condition of the road. Garry said that an overlay would not be the answer. They will need to utilize a reclaimer machine in order to reclaim materials for the project. A 6 inch shim has been planned in order to raise the road higher than its borders. They will change culverts. It will be a complete reconstruction.

 

Questions from the guests:

 

What about the truck traffic on the road? Will it be worthwhile to replace the roadway only to have oversized traffic continue to use it? What about speed on the road? Drivers already speed on the road and once it is replaced, it will be worse.

Ø  There was discussion on this issue. It was determined that Jonathan will contact the Sheriff’s Office and State Police about the speeding concerns. Weight limit concerns will have to be addressed with DMV officials. Larry Fiske also advised he will bring these concerns to Sheriff Norris.

 

What happens if this project doesn’t pass?

Ø  Jonathan advised the next step would be up to the Board. If the Article doesn’t pass, the construction project, as proposed, will not occur. There are not spare funds in the budget to complete this project without financing.

 

 

 

Why is the financing for 15 years? Doesn’t that seem to be a long time?

Ø  Walter Scott and Mike Manahan both advised that the 15 year financing length was to keep the cost to the tax payers down over a longer period of time. Jonathan said that the Board chose 15 years in order to have the lowest reasonable impact on the tax rate as they could while not extending the project beyond the usefulness of the road. The projected life of the road will be 10 to 15 years. Garry also advised that when it does come time to replace Water Tower Road again, the repairs should not be as extensive as they are today.

 

What about other roads within the Village such as Elm Street and the West Berkshire Road?

Ø  Jonathan reviewed for the guests the plans by Vermont AOT to repave Pearl St (from Dollar General to Main St), West Enosburg Road (from Main St to Hayes Farm Road), Main Street, West Berkshire Road (from Main/Elm to Village/Berkshire line) and Elm Street to the Hannaford Plaza entrance. This project should begin this spring and continue through the 2014 construction season. Garry also advised that, along with the AOT repaving, the State will be responsible for repainting all parking spaces and crosswalks as well as fixing manhole areas as necessary.

 

When will the Water Tower Road project begin?

Ø  If the Article passes, the project would begin in the spring, after it has gone out to bid.

 

How will traffic be affected?

Ø  Garry advised traffic control will be a challenge. Between the Water Tower Road and AOT projects, coordination will be needed. Jonathan also pointed out that driver patience will be necessary.

 

Larry Fiske also publicly acknowledged that the people who work for the Town and Village don’t get enough credit for the work that they do; a credit to Garry and his crew. Garry attributes his department’s good work to the cooperation between the Village and the Town.

 

There were no further questions. Jonathan adjourned the meeting at 7:08 pm.

 

Respectfully Submitted,

 

Kristy Lynch, Minute Taker

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

February 25, 2014

 

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Walter Scott, Jesse Woods

Staff – Jonathan Elwell, Ron Duso, Kristy Lynch

 

Meeting called to order by Chair, Michael Manahan at 6:38 p.m.

 

1.     Review/Approval Minutes Special Meeting February 4, 2014, February 11, 2014

Guy Breault made the motion to approve the minutes from the February 4, 2014 Special Meeting and the February 11, 2014 Regular Meeting as written. Seconded by Jesse Woods. Unanimous.

 

2.     Water Allocation Request Route 105, Sheldon, Godin/LELY

Jonathan reviewed the request for the water allocation. There was further discussion among the Trustees regarding the safety of the line, the control of the water and the possibility for further subdivisions on the property and the potential requests for additional water services. Guy Breault made the motion to deny the request for the water allocation at the proposed Godin/LELY property on Route 105 in Sheldon based on the concerns of the water being directed through a private and undersized line. Walter Scott seconded. Unanimous.  

 

3.     Enosburg Falls Lions Club Dairy Festival Permit Request

Jonathan presented the Board with a copy of a letter from the Enosburg Falls Lions Club requesting a Peddlers/Festival Permit regarding the Vermont Dairy Festival for the dates of June 5th through June 8th, 2014.

The discussion was tabled until next meeting due to a conflict of interest with two of the Board members.  

 

4.     Enosburg Business Association Outdoor Activities Permit Request

Jonathan presented the Board with a copy of a letter from the Enosburg Falls Business Association requesting an outdoor activities permit for its 2014 activities which include:

Ø  Easter Egg Hunt – Lincoln Park – April 19

Ø  Harvest Fest – Lincoln Park – September 20

Ø  Popcorn Sales – Lincoln Park – Tuesday Evening Band Concerts

Ø  Christmas Kickoff/Tree Lighting/Santa Visit – Lincoln Park – December 6

Guy Breault made the motion to approve the permit as requested. Seconded by Jesse Woods. Unanimous.

 

5.     Manager’s Report

Jonathan updated the Board on the following:

Ø  Franklin Foods Request to Speak with Trustees: John Ovitt from Franklin Foods expressed a desire to speak with the Board of Trustees in reference to their wastewater rate for 2014. The meeting date is pending confirmation with Franklin Foods but will probably occur in April.

Ø  Town Zoning Administrator Position: Jonathan spoke with the Senior Staff Attorney for the Vermont League of Cities and Towns regarding the Town Zoning Administrator position being supervised by the Village Manager. The attorney, Garrett Baxter, expressed concern regarding the financial equity issue and also commented that the Zoning Administrator position being supervised by and answerable to another municipalities Manager was not contemplated by the Legislature and in his opinion would be unauthorized.

Ø  Public Hearing for Land Use Regulations: After the last Board meeting, Jonathan contacted the Village’s attorney to discuss the legal ramifications of holding a Public Hearing regarding the Zoning Bylaws after the Annual Meeting but prior to the Organizational Meeting. The attorney advised the Village could be at risk for criticism. There was a consensus among the Board members to hold the Public Hearing on the same day as the Organizational Meeting, but after the Organizational Meeting and before the Regular Meeting on March 25, 2014.

Ø  Law Enforcement Statistics: Kristy Lynch of the Sheriff’s Office informed Jonathan that the Village will continue to receive Village specific law enforcement statistics regardless of what entity is financially responsible for the contract.

Ø  2014 Annual Meeting: Jonathan reminded the Board of the Annual Meeting on March 11, 2014 as well as two informational meetings on March 6, 2014 and March 10, 2014 to be held at the Emergency Services Building for the purpose of discussing the Water Tower Road Paving Project.

 

6.     Other Business

There was no other business.

 

7.     Executive Session

Guy Breault made the motion for the Board to exit its regular meeting and enter into Executive Session for the purposes of discussing legal and personnel issues. Jesse Woods seconded. The Board entered executive Session at 7:34 pm. Ron Duso remained for Executive Session.

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

 

           

 

Ron Duso left the meeting at approximately 8:05pm. Walter Scott made a motion to re-enter the Board’s Regular Meeting. Seconded by Jesse Woods. Unanimous. The Board re-entered its Regular Meeting at 8:43pm. As a result of executive session, there was a consensus by the Board of
Trustees to approve a change to the commercially zoned areas of the Village to be listed as conditional use in the Village Land Use Regulations. This should be added to the changes being made for the public hearing to be scheduled for March 25th. Jon Elwell was asked to contact Ron Duso and ask him what adjustments or format changes should be made to the Land Use Regulations in order to have this as part of the upcoming public hearing.

 

8.     Adjourn

There being no other business to come before the Board at this time, Walter Scott made a motion to adjourn. Seconded by Jesse Woods. Unanimous. The Meeting adjourned at 8:43pm.

     

 

Respectfully Submitted,

 

 

Jonathan Elwell, Village Manager

 

 

 

 

 

 

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

February 11, 2014

 

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Walter Scott, Amy Harrness

Staff – Jonathan Elwell, Garry Atherton, Kristy Lynch

Guest – Paul Godin

 

Meeting called to order by Chair, Michael Manahan at 6:32 p.m.

 

1.     Review/Approval Minutes Regular Meeting January 28, 2014

Walter Scott made the motion to approve the minutes from the January 28, 2014 meeting as written. Seconded by Amy Harrness. Unanimous.

 

2.     Water Allocation Request Route 105 Sheldon, Paul Godin

Jonathan informed the Board of a non-standard water allocation request from Paul Godin for property on Route 105 in the Town of Sheldon. Presented in the Board’s informational packets was a memo from Garry Atherton to the Board outlining the request as well as a letter from Paul Godin on behalf of Lely Center VT. Lely will be constructing an 8,000 square foot commercial building on land located between Mrs. Dulude’s home and the Parent Farm on Route 105.

 

The reason this is a non-standard request is that 1) the property is in the Town of Sheldon, and except for Mrs. Dulude’s residence, the Village of Enosburg Falls Water Department does not provide water service to the Town of Sheldon. 2) the property in question used to have water supplied to it from the Village of Enosburg Falls through a privately owned line that runs down Orchard St., to Sticks and Stuff, over to Mrs. Dulude’s residence and then on to the property that Lely has purchased.

 

Garry Atherton advised that the line past Mrs. Dulude’s residence to the Parent Farm was disconnected several years ago due to issues with potential cross contamination.

 

There was discussion between the Board, Garry, Jonathan and Mr. Godin in reference to the project and potential liabilities the Village could be exposed to should the Board choose to grant the allocation. Walter Scott asked what authority the Village would have over a privately owned line. Jonathan advised that the Village would be providing the allocation; however, permission would have to be granted by the owner of the private line. Paul Godin advised that he is in the process of obtaining a letter from Sticks & Stuff.

 

Mike Manahan asked if the Town of Sheldon could somehow get involved in this water issue? Jonathan said no.

 

Amy asked if the business going in would be one that uses a lot of water. Paul advised that business offices of Lely would be in the building. Amy asked what happens when the business is sold to someone else who requires more water? Would the Village be responsible for providing that additional allocation? Jonathan said no, but there would be concerns about a 1” line providing more water to the location.

 

Walter said he heard that the lot could be further subdivided. Could other people come forward and request allocations from the Village? Jonathan informed the Board that yes, it could be possible, but any decision would be up to the Board.

 

Paul Godin asked why there would be an issue providing the water to the property? Jonathan informed Paul that there are several issues to discuss including providing water through a private line, expanding water services into another municipality and the possibility of servicing multiple entities on a line the Village doesn’t control.

 

Amy asked what could be the potential liability to the Village. Garry informed the Board that the Village would be responsible for water quality to the tap. If something happened to that private line, the Village could be liable for the water quality regardless of the private ownership of the line.

 

There was further discussion regarding the potential for future allocation requests and the denial thereof. Walter pointed out that the Board was asked last year if they would be willing to provide water for projects outside of the Village; the request was denied. Garry’s concern is in setting a precedent for future subdivision.

 

Mike suggested that any decision be tabled and brought up again at a future meeting.

 

3.     Water, Wastewater Allocation Request 424 Water Tower Road

The Board was presented with a memo from Garry in reference to a water and wastewater allocation for a property located at 424 Water Tower Road. Garry informed the Board that the Water & Wastewater Departments would be able to handle the capacity of this request and that he recommended approval.

 

Water Scott made the motion to approve the water and wastewater allocation request at 424 Water Tower Road. Guy Breault seconded. Unanimous.

 

4.     Hydro Engineering Study Discussion

Jonathan put this topic on the agenda for the purpose of following up on the study. Jonathan said he would like to ask John Lavigne from H.L. Turner Group to come back before the Board to allow the Board to ask questions of the study and to perhaps prioritize the scope of work to be performed. Jonathan asked the Board if they had any questions for John Lavigne? There was discussion about the heaters and rollers for the gates, when work can begin, and in what order. Jonathan found it interesting that Turner Group included in their study a rough estimate for a natural gas generator to replace an off line diesel generator. This was not expected.

 

The Board agreed that they would like to see John Lavigne around the 2nd Trustee Meeting in March.

 

5.     Town and Village Planning and Zoning Departments

Jonathan presented the Board with a memo outlining the previous discussions the Board has had in reference to the Village of Enosburg Falls Trustees and the Town of Enosburgh  Selectboard appointing members to a new Planning Commission and Development Review Board (DRB). Once the appointments had been made, the Planning Commission would make recommendations on hiring a new Zoning Administrator position.

 

Jonathan was informed that the Town of Enosburgh Selectboard has already appointed 4 out of 9 members to a new Planning Commission. There are 5 positions left that the Trustees can appoint if they like.

Walter pointed out that at their original meeting, it was determined that the existing members were interested in retaining their positions.

 

It was the consensus of the Board for Jonathan to approach Ron Duso for the Village Planning Commission to recommend members. Then the Board of Trustees could make contact with the Town of Enosburgh Selectboard to discuss recommendations for a Zoning Administrator.

 

Jonathan advised he would make contact with Ron Duso to obtain the 5 nominations for the Planning Committee and to discuss possible DRB nominations.

 

6.     VPPSA Legislative Committee

Jonathan provided the Board with a copy of his Legislative Committee Report for VPPSA. Outlined within the report was an update on the net metering legislation. It appears the legislature will not be entertaining the alternate proposal that VPPSA provided; it is likely that the net metering cap will be raised to 15% until 2017 when the State will have a more comprehensive set of guidelines.

 

The Legislative Committee is working toward the elimination of the section 2924 voting requirement. This requirement has forced public vote on major projects, to include the recently approved Massachusetts Solar Project and a landfill project.

 

The Committee is also following a couple of bills that have to do with energy facility sitting. These bills contain language pertaining to changes in permitting processes, such as the construction of new facilities undergoing potential ACT 250 processes and/or review by local boards such as Planning Commissions and DRB’s.

 

7.     Manager’s Report

> VTrans/Master Lease Agreement: In 2012 VTrans Division of Railroad Management approached the Village in reference to fees for electric, water and wastewater utilities crossings along the MVRT. This issue has come up again and Jonathan and Garry will meet with VTrans on the 19th to discuss the matter.

> FEMA Briefing: FEMA arrived and distributed forms that all applicants will need to fill out regarding the 2013 Ice Storm to be considered for funding. Once complete, FEMA will assign a staff member to work with the Village through the FEMA program. The net invoices to date for the 2013 Ice Storm have reached $635,944.23 and there continue to be expenses incurred as storm damage continues to be located.

> Moderator Inquiry: Jonathan clarified with VLCT what should occur if a Moderator fails to report to a meeting as required. Should this happen in the future, a Trustee would call the meeting to order, explain the absence of the Moderator and preside over the meeting until a temporary moderator is chosen.

> Zoning Land Use and Development (Bylaws) Hearing Date (aka: Zoning Bylaws): The Board was provided a copy of the draft Zoning Land Use and Development Regulations. The next step in the process is to call a public hearing to discuss the regulations and to adopt those regulations if approved by the Trustees. There is a minimum 15 day newspaper advertisement requirement for this public hearing. It was the consensus of the Board to schedule this meeting for the same date as the Trustee Meeting following Village Annual Meeting; posted for 6:30 pm., after which the organizational meeting would begin. Jonathan will schedule the meeting with Turner Group for the first meeting in April.

 

8.     Other Business

Guy Breault asked the Board to continue discussions on the request by Paul Godin for water allocations. No action was taken as a result of these discussions. This item will be on the Board’s next regular meeting agenda.

 

9.     Executive Session: Legal

Walter Scott made the motion for the Board to exit its regular meeting and enter into Executive Session for the purposes of discussing legal issues. Guy Breault seconded. The Board entered Executive Session at 8:33 pm.  

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

                       

Amy Harrness made a motion to re-enter the Board’s Regular Meeting. Seconded by Guy Breault. Unanimous. The Board re-entered its Regular Meeting at 9:15pm. There was no action taken as a result of Executive Session.

 

10.  Adjourn

There being no other business to come before the Board at this time, Amy Harrness made a motion to adjourn. Seconded by Guy Breault. Unanimous. The Board adjourned the meeting at 9:15pm.

 

Respectfully Submitted,

 

 

Jonathan Elwell, Village Manager

 

 

 

 

 

 

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

February 11, 2014

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Walter Scott, Amy Harrness

Staff – Jonathan Elwell, Garry Atherton, Kristy Lynch

Guest – Paul Godin

 

Meeting called to order by Chair, Michael Manahan at 6:32 p.m.

 

1.     Review/Approval Minutes Regular Meeting January 28, 2014

Walter Scott made the motion to approve the minutes from the January 28, 2014 meeting as written. Seconded by Amy Harrness. Unanimous.

 

2.     Water Allocation Request Route 105 Sheldon, Paul Godin

Jonathan informed the Board of a non-standard water allocation request from Paul Godin for property on Route 105 in the Town of Sheldon. Presented in the Board’s informational packets was a memo from Garry Atherton to the Board outlining the request as well as a letter from Paul Godin on behalf of Lely Center VT. Lely will be constructing an 8,000 square foot commercial building on land located between Mrs. Dulude’s home and the Parent Farm on Route 105.

 

The reason this is a non-standard request is that 1) the property is in the Town of Sheldon, and except for Mrs. Dulude’s residence, the Village of Enosburg Falls Water Department does not provide water service to the Town of Sheldon. 2) the property in question used to have water supplied to it from the Village of Enosburg Falls through a privately owned line that runs down Orchard St., to Sticks and Stuff, over to Mrs. Dulude’s residence and then on to the property that Lely has purchased.

 

Garry Atherton advised that the line past Mrs. Dulude’s residence to the Parent Farm was disconnected several years ago due to issues with potential cross contamination.

 

There was discussion between the Board, Garry, Jonathan and Mr. Godin in reference to the project and potential liabilities the Village could be exposed to should the Board choose to grant the allocation. Walter Scott asked what authority the Village would have over a privately owned line. Jonathan advised that the Village would be providing the allocation; however, permission would have to be granted by the owner of the private line. Paul Godin advised that he is in the process of obtaining a letter from Sticks & Stuff.

 

Mike Manahan asked if the Town of Sheldon could somehow get involved in this water issue? Jonathan said no.

 

Amy asked if the business going in would be one that uses a lot of water. Paul advised that business offices of Lely would be in the building. Amy asked what happens when the business is sold to someone else who requires more water? Would the Village be responsible for providing that additional allocation? Jonathan said no, but there would be concerns about a 1” line providing more water to the location.

 

Walter said he heard that the lot could be further subdivided. Could other people come forward and request allocations from the Village? Jonathan informed the Board that yes, it could be possible, but any decision would be up to the Board.

 

Paul Godin asked why there would be an issue providing the water to the property? Jonathan informed Paul that there are several issues to discuss including providing water through a private line, expanding water services into another municipality and the possibility of servicing multiple entities on a line the Village doesn’t control.

 

Amy asked what could be the potential liability to the Village. Garry informed the Board that the Village would be responsible for water quality to the tap. If something happened to that private line, the Village could be liable for the water quality regardless of the private ownership of the line.

 

There was further discussion regarding the potential for future allocation requests and the denial thereof. Walter pointed out that the Board was asked last year if they would be willing to provide water for projects outside of the Village; the request was denied. Garry’s concern is in setting a precedent for future subdivision.

 

Mike suggested that any decision be tabled and brought up again at a future meeting.

 

3.     Water, Wastewater Allocation Request 424 Water Tower Road

The Board was presented with a memo from Garry in reference to a water and wastewater allocation for a property located at 424 Water Tower Road. Garry informed the Board that the Water & Wastewater Departments would be able to handle the capacity of this request and that he recommended approval.

 

Water Scott made the motion to approve the water and wastewater allocation request at 424 Water Tower Road. Guy Breault seconded. Unanimous.

 

4.     Hydro Engineering Study Discussion

Jonathan put this topic on the agenda for the purpose of following up on the study. Jonathan said he would like to ask John Lavigne from H.L. Turner Group to come back before the Board to allow the Board to ask questions of the study and to perhaps prioritize the scope of work to be performed. Jonathan asked the Board if they had any questions for John Lavigne? There was discussion about the heaters and rollers for the gates, when work can begin, and in what order. Jonathan found it interesting that Turner Group included in their study a rough estimate for a natural gas generator to replace an off line diesel generator. This was not expected.

 

The Board agreed that they would like to see John Lavigne around the 2nd Trustee Meeting in March.

 

5.     Town and Village Planning and Zoning Departments

Jonathan presented the Board with a memo outlining the previous discussions the Board has had in reference to the Village of Enosburg Falls Trustees and the Town of Enosburgh  Selectboard appointing members to a new Planning Commission and Development Review Board (DRB). Once the appointments had been made, the Planning Commission would make recommendations on hiring a new Zoning Administrator position.

 

Jonathan was informed that the Town of Enosburgh Selectboard has already appointed 4 out of 9 members to a new Planning Commission. There are 5 positions left that the Trustees can appoint if they like.

Walter pointed out that at their original meeting, it was determined that the existing members were interested in retaining their positions.

 

It was the consensus of the Board for Jonathan to approach Ron Duso for the Village Planning Commission to recommend members. Then the Board of Trustees could make contact with the Town of Enosburgh Selectboard to discuss recommendations for a Zoning Administrator.

 

Jonathan advised he would make contact with Ron Duso to obtain the 5 nominations for the Planning Committee and to discuss possible DRB nominations.

 

6.     VPPSA Legislative Committee

Jonathan provided the Board with a copy of his Legislative Committee Report for VPPSA. Outlined within the report was an update on the net metering legislation. It appears the legislature will not be entertaining the alternate proposal that VPPSA provided; it is likely that the net metering cap will be raised to 15% until 2017 when the State will have a more comprehensive set of guidelines.

 

The Legislative Committee is working toward the elimination of the section 2924 voting requirement. This requirement has forced public vote on major projects, to include the recently approved Massachusetts Solar Project and a landfill project.

 

The Committee is also following a couple of bills that have to do with energy facility sitting. These bills contain language pertaining to changes in permitting processes, such as the construction of new facilities undergoing potential ACT 250 processes and/or review by local boards such as Planning Commissions and DRB’s.

 

7.     Manager’s Report

> VTrans/Master Lease Agreement: In 2012 VTrans Division of Railroad Management approached the Village in reference to fees for electric, water and wastewater utilities crossings along the MVRT. This issue has come up again and Jonathan and Garry will meet with VTrans on the 19th to discuss the matter.

> FEMA Briefing: FEMA arrived and distributed forms that all applicants will need to fill out regarding the 2013 Ice Storm to be considered for funding. Once complete, FEMA will assign a staff member to work with the Village through the FEMA program. The net invoices to date for the 2013 Ice Storm have reached $635,944.23 and there continue to be expenses incurred as storm damage continues to be located.

> Moderator Inquiry: Jonathan clarified with VLCT what should occur if a Moderator fails to report to a meeting as required. Should this happen in the future, a Trustee would call the meeting to order, explain the absence of the Moderator and preside over the meeting until a temporary moderator is chosen.

> Zoning Land Use and Development (Bylaws) Hearing Date (aka: Zoning Bylaws): The Board was provided a copy of the draft Zoning Land Use and Development Regulations. The next step in the process is to call a public hearing to discuss the regulations and to adopt those regulations if approved by the Trustees. There is a minimum 15 day newspaper advertisement requirement for this public hearing. It was the consensus of the Board to schedule this meeting for the same date as the Trustee Meeting following Village Annual Meeting; posted for 6:30 pm., after which the organizational meeting would begin. Jonathan will schedule the meeting with Turner Group for the first meeting in April.

 

8.     Other Business

Guy Breault asked the Board to continue discussions on the request by Paul Godin for water allocations. No action was taken as a result of these discussions. This item will be on the Board’s next regular meeting agenda.

 

9.     Executive Session: Legal

Walter Scott made the motion for the Board to exit its regular meeting and enter into Executive Session for the purposes of discussing legal issues. Guy Breault seconded. The Board entered Executive Session at 8:33 pm.  

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

                       

Amy Harrness made a motion to re-enter the Board’s Regular Meeting. Seconded by Guy Breault. Unanimous. The Board re-entered its R

 

 

 



VILLAGE OF ENOSBURG FALLS

Special Budget Meeting

February 4, 2014

Present:            Trustees – Michael Manahan (Chair), Jesse Woods, Guy Breault, Walter Scott

Staff – Garry Atherton, Ken Laplant, Caroline Marcy, Jonathan Elwell, Kristy Lynch

 

Meeting was called to order by Michael Manahan at 6:32 pm.

 

1.     Budget Discussion:

 

Jonathan presented to the Board a memo outlining the present status of the budget discussions.

 

There are issues still pending with the General Fund and with the Electric Department.

 

Caroline provided the Board with the latest copy of the proposed budget. She advised there is an improvement in the tax rate with this latest proposal. The latest proposal indicates a 2.73% decrease in the General Fund Budget. Caroline explained that the budget was reduced after speaking with Garry and Ken about proposed projects. Some proposed projects were budgeted for 12 months; however, only approximately 6 months of the project would be expended in this fiscal year. This is due to the time it takes to receive the specifications of a project, put those projects out to bid and award the projects.  

 

2.     Budget Discussion: General Fund

 

Caroline informed the Board that she had heard from Vermont Gas on the furnace replacement. VT Gas offers a commercial interest free program, where for 36 months VT Gas buys down the interest to zero percent. If the furnace is financed for a longer period of time, VT Gas will buy down the interest to between 2 and 4 percent. Or, VT Gas will offer a $400 rebate on the purchase of a high efficiency gas furnace.

 

Caroline was informed by the Board that the rebate would be a better option for the Village. The Village would be able to reduce the furnace line item in the budget by $400.00.

 

There was a consensus amongst the Board to choose the $400.00 rebate from VT Gas, thus reducing the budget by that amount.

 

Jonathan presented the Board with a letter from the Town of Enosburgh requesting that 100% of all traffic violation funds generated by law enforcement activities be given to Enosburgh Town since Enosburg Town now pays for all of the law enforcement services provided to Enosburg Town and the Village of Enosburg Falls.

 

Jonathan advised that, should the Board agree to this proposal, the General Fund revenues would decrease by $3,000.00 which is the amount listed as anticipated revenue. That decrease would need to be made up in the tax rate.

 

The Board discussed the issue.

 

Guy Breault made the motion that the Village of Enosburg accept the proposal made by the Town of Enosburgh – with a request that those traffic fine funds appear in the General Fund of the Town of Enosburgh’s budget. Jesse Woods seconded. Unanimous.

 

 

In regards to the proposed purchase of the dump truck, Garry and Ken advised they have researched who the purchase of that truck could go through. There are only 2 International dealers and of those 2, Clark’s Truck Center has the State bid. Pending the March vote, Ken and Garry would like to have the truck as soon as possible. To this end, Clark’s Truck Center is willing to take an order now for the dump truck in order to begin building the truck. Garry has an agreement from Clark’s that, should the truck vote not be approved, Clark’s will simply add the ordered dump truck to their inventory with no liability and/or obligation to the Village of Enosburg.

 

Jonathan advised that, should the Board agree with the early order, the Board would have to vote to override the Village’s procurement policy which states that any purchase over $5,000.00 needs to go to bid.

 

Garry said that, should the Village choose to put the truck to bid, the State discount of $5,500.00 will no longer be a consideration and the truck could ultimately cost more.

 

Walter Scott made the motion to override the Village’s procurement policy and begin the order with Clark’s Trucking and also that Jonathan Elwell has the authority to sign the purchase agreement with Clark’s Trucking. Guy Breault seconded. Unanimous.

 

Jonathan asked the Board if they were considering a sidewalk project on Pleasant Street for this budget year? The funds as budgeted are for a sidewalk project on Pearl Street to take place during the State’s repaving project. If the Board chooses, they could add another $5,000.00 to the sidewalk appropriation and consider a Pleasant Street project. After discussion among the Board, there was a consensus to keep the sidewalk appropriation at its current budget of $25,000.00 and to forego a Pleasant Street sidewalk project this year.

 

There was a re-cap of the activity change to the General Fund. A net increase of $2.600.00 will be added to the General Fund Budget which is comprised of a $3,000.00 decrease in fine revenues and a credit of $400.00 for the VT Gas furnace rebate. This brings the tax rate to approximately $.51 which is still approximately a 2% decrease from the 2013 budget.

 

 

3.     Budget Discussion: Electric Department

 

Financing the purchase of the pick-up truck would cause a Section 108 filing with the Public Service Board which could potentially cause delays and non-approval from the PSB. Jonathan asked the Board if they would consider not financing the purchase of the pick-up truck in order to avoid a Section 108 filing. Budgeting the purchase would leave the Electric Department budget approximately $7,000.00 in the red. The Board could offset the purchase of the pick-up truck by removing the Bridge of Flowers & Light project for this year and attributing those funds towards the purchase. This would leave a net profit of $38,489.00 in the Electric Department. The Board could also consider financing the 2013 Transco stock purchase, which was built into the budget. Walter asked Jonathan what he considered to be the best option. It was Jonathan’s opinion that the Bridge of Flowers & Light project should be postponed to use the balance of this existing line item for a $38,489.00 surplus in revenues.

 

There was a consensus among the Board to change the Electric Department budget, removing the Bridge of Flowers & Light project and make a cash purchase of the pick-up truck. Jonathan added that this will then remove a proposed Article for the approval of a 5 year loan for the purchase of the truck.

 

Jonathan asked the Board if they would like to consider increasing the payment in lieu of taxes that the Electric Department makes to the Village. The payment amount of $15,000.00 is in place. If the Board increases the amount by $5,000.00 this would increase the Electric Department expense and in turn would increase the revenue in the General Fund, taking about ½ cent off the tax rate this year.

 

Caroline pointed out that the tax rate for this year is already a decrease from 2013 and perhaps this option should be explored next year when the General Fund is likely to be impacted by the conclusion of projects started this year. This could lessen the impact to the tax rate next year.

 

The Board reached a consensus that an increase to the payment in lieu of taxes should be explored during next years’ budget discussions.

 

4.     Other Information:

 

Jonathan informed the Board that President Obama signed the FEMA Relief Package and that due to the ice storm, the service areas of the Electric Department have been designated as disaster areas. The process starts on Thursday and FEMA will be at the Emergency Services Building to give a presentation to potential awardees. The Village will be able to obtain information, forms and documents.

 

Guy Breault initiated a discussion regarding the Hydro Plant Study and what projects contained within that study should be made a priority. Guy stressed that he would like all members of the plant to provide input on what they believe should and could be done.

 

Jonathan provided the Board information for the Annual Meeting to include the latest draft of the warning, in which Article 10 (loan for truck purchase) will be removed. There will be 16 articles on the warning.

 

Jonathan also provided a copy of the Notice of the Annual Meeting which will be in the papers this weekend. Because one of the items is up for Australian Ballot (paving project on Water Tower Road), 2 informational meetings on the project will need to be held before the Annual Meeting. Those informational meetings will be held on March 6th and March 10th, both at 6:30 pm at the Emergency Services Building.

 

Also provided to the Board was a copy of the Sample Ballot containing the Water Tower Road project, plus the election of the Trustee Positions currently held by Walter Scott, Guy Breault & Amy Harrness. There is no Moderator listed on the Ballot, however Pay Hayes has expressed an interest as being a write-in vote.

 

Jonathan presented the Board with a final copy of the Village Trustee Annual Report. There being no changes to be made, the Board Members present signed the report.

 

 

 

 

5.     Adjourn

 

There being no further comments or questions; the meeting was adjourned at 8:10 pm.

 

 

 

Respectfully Submitted,

 

 

 

 

Kristy Lynch, Minute Taker

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

January 28, 2014

Present: Trustees – Michael Manahan, Jesse Woods, Guy Breault, Amy Harrness, Walter Scott

Staff – Jonathan Elwell, Caroline Marcy, Garry Atherton, Ken Laplant, Darlene Marrier, Ron          Duso

Guests – John Lavigne, Catherine Dimitruk, Anthony Nichols, Kim Nichols

 

 

 

Michael Manahan, Chair called the meeting to order at 6:35pm.

 

1.       Minutes Special Meeting December 17, 2013, Special Meeting January 7, 2014, January 14, 2014 – Guy Breault made a motion to approve all three sets of minutes as written. Seconded by Jesse Woods. Unanimous.

 

2.       Hydro Facility Engineering Study – John Lavigne from Turner Group was present to distribute and discuss the Hydro Engineering Study commissioned by the Board of Trustees last year. John reported that this report is intended to look at issues with the hydro facility 20 – 30 years out, and that the Village should also be thinking about their FERC license renewal which will be due in 2023. Some recommendations in the report are things that can be done relatively quickly, such as installing new gate heaters and rollers, while other recommendations are perhaps a few years out and will be much more expensive. Turner Group understands that they need to get feedback from the Board of Trustees before the report is truly complete.

 

John went through the major highlights of the report and its recommendations which included replacing turbines with 5-blade propellers, purchasing spare turbines and gear-boxes, replacing the wooden walkway, and overhauling the generator and exciter in Plant#1. At the conclusion of the discussion, the Trustees thanked John Lavigne for his presentation. The Village will be in touch with Turner Group for more feedback once people have had some time to review the study more thoroughly.

 

3.       Planning and Zoning Merger Discussion – Jon Elwell directed the Board to information in their packets regarding the last Joint Meeting between the Selectboard and Trustees on merging the Planning and Zoning Departments. The date was August 14, 2012. It appeared to Jon that the Boards had agreed to merge the Planning Commissions and Development Review Boards, but stopped short of actually merging the departments – meaning there would still be a Zoning Administrator position for each municipality. Walter Scott shared some minutes from Trustee meetings prior to 2012 which indicated that the Trustees had voted to approve moving forward with merging both departments.

 

There was discussion about where the Trustees believed the two municipalities where at this point in their discussions. The issue of who would supervise a new Zoning Administrator position was raised as had been in August 2012. Catherine Dimitruk, Executive Director of the Northwest Regional Planning Commission suggested that the two Planning Commissions come back to both the Selectboard and the Trustees at a future joint meeting with recommendations for nominating members to the new Planning Commission, and Development Review Board. After the Boards are appointed, the Selectboard and Trustees could then instruct the new Planning Commission to come up with a plan to hire a new Zoning Administrator position. There was consensus from the Trustees that this was agreeable.

 

Ron Duso suggested to the Trustees that the Planning Commission could consider new Zoning By-laws regarding the D&D lawsuit against the Village of Enosburg Falls if the Trustees wished the Planning Commission to do this. Jon Elwell cautioned this should be discussed in executive session as it is still active litigation if the Trustees wanted to discuss this. There was a consensus to continue with the meeting agenda.

 

4.       2014 Budget Discussions – The Manager distributed a synopsis of items for discussion in the existing 2014 draft budget. All agree the Water and Wastewater budgets are approved. The synopsis items are intended to show outstanding issues of concern or that need more discussion, and were centered around the General Fund and Electric Department. From these discussions, it was determined that the Conference Facility Project would stay in the budget, and that Garry Atherton would research whether Vermont Gas has a financing program for a furnace replacement that would allow for the costs to be spread over multiple years. Other items were reviewed, but it was the consensus a decision would wait until the next Board meeting regarding those items.

 

5.       Route 105/108 Paving Project and State Finance and Maintenance Agreement – A copy of the State of Vermont’s Finance and Maintenance Agreement for the 105/108 Project was provided to the Board of Trustees. Jon Elwell reported he did not find all parts of the agreement to be in favor of the municipality. He had spoken with state officials about specifics in the agreement, and was basically told if the Village wanted the state to do the project, we had to sign the agreement. There was a short discussion about the State’s offer to give 125 tons of cold plane grindings from the 105/108 Project. The grindings could be used by the Village for the Water Tower Road Paving Project, and could be stored at the Village Public Works Garage property. There was a consensus that the Village should take the grindings. Walter Scott made a motion to approve the Finance and Maintenance Agreement. Seconded by Amy Harrness. Unanimous.

 

6.       Other Business – Michael Manahan asked if the Board could move to Other Business and then Executive Session as to not keep guests waiting any longer than necessary. There was agreement from the Board to change the order of the agenda. Caroline Marcy presented the Board with the line of credit forms for the Board to sign regarding the Electric Department. This had been previously approved by the Board of Trustees – she just needed their signatures to activate the $750,000.00 line of credit with People’s Trust Bank. The documents were distributed and signed by the Board.

 

7.       Executive Session – Legal – Walter Scott made a motion to go into executive session for the purpose of discussing a legal item. Seconded by Amy Harrness. Unanimous. The Board entered executive session at 9:25pm. Anthony and Kim Nichols remained in executive session, and left the meeting at approximately 10:00pm.

 

Walter Scott made a motion to re-enter the regular meeting of the Board of Trustees. Seconded by Jesse Woods. Unanimous. The Board re-entered their regular meeting at 10:15pm. There was no action taken as a result of executive session.

 

8.       2013 Road and Bridge Standards – Jon Elwell directed the Board to material on the new 2013 Vtrans Road and Bridge Standards. Staff recommends adopting these new standards. A motion was made by Guy Breault to adopt the 2013 Vtrans Road and Bridge Standards. Seconded by Walter Scott. Unanimous.

 

9.       State Highway Mileage Certification – A motion was made by Walter Scott to approve the new highway mileage certification to the State of Vermont. Seconded by Guy Breault. Unanimous.

 

10.   SQRP Report – The Board was directed to the written report in their packets. There were no questions from the Board of Trustees regarding the report as presented.

 

11.   Manager’s Report – Jon reported on the 2013 Ice Strom damages now being estimated at $625,000.00 with more actual invoices having been received. This compared with about $647,000.00 a week ago. Still waiting to hear on official approval of disaster declaration for Vermont.

 

In addition,  Jon informed the Board that the Wastewater Treatment Facility has been hooked-up to VT Gas service, and the Conference Facility is supposed to be hooked-up January 31st. The Town of Enosburgh may ask the Trustees to allow all traffic fines in the community to be directed to the Town of Enosburgh because the Town is now paying 100% of the law enforcement contracts. Lastly, Jon reminded the Board elected official petitions are due to the Village Clerk by 4:00pm, February 3rd.

 

12.   Adjourn – There being no other business to come before the Board, Guy Breault made a motion to adjourn. Seconded by Jesse Woods. Unanimous. The meeting adjourned at 10:25pm.

 

Respectfully Submitted,

 

 

 

 

Jonathan Elwell

Village Manager

 

 

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Special Budget Meeting

January 7, 2014

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Jesse Woods, Amy Harrness

Staff – Garry Atherton, Greg Clark, Ken Laplant, Caroline Marcy, Jonathan Elwell,

Kristy Lynch

 

Meeting was called to order by Michael Manahan at 6:31 pm.

 

1.     Budget Discussion: Electric Department

 

The Board had been presented with a preliminary budget last week. Caroline Marcy and Jonathan Elwell presented the Board with an Electric Department Budget Revision & Disclaimer. Changes to the proposed budget had been made due to new information received from VPPSA. Caroline advised that changes have been made to the VPPSA Power Supply Budget and to insurance as well.

 

Jonathan advised the Board that, in order to compensate for the VPPSA increase, planned project savings for Diesel #1 Brownfields project have been zeroed out.

 

Jonathan also informed the Board that the proposed budget does not include any costs associated with the recent ice storm since monetary decisions from FEMA and the State are pending. Also, there were no budgeted funds toward any resulting project of the Hydro Study.

 

Greg Clark informed the Board that the pick-up truck initially slated for replacement in the Capital Plan of 2015 may need to be replaced sooner due to repair costs on the 10 year old truck. $6,000.00 in repairs have already been made on the truck and the cost of repairing the truck will soon become more than its value. For this reason, replacing the pick-up is in the 2014 Preliminary Budget.

 

Amy inquired if the Department is concerned that there are no repairs to the hydro plant budgeted? Greg and Jonathan replied that repairs are budgeted; however, potential improvements as outlined in the Hydro Study may not start immediately. Jonathan clarified that the scope of the study is to determine what steps can be taken to improve the Hydro Facility getting it ready for another 20 years of use.

 

Jesse asked if there is anything planned in reference to clearing additional lines to prevent or lessen the impact of damage from another storm. Greg advised that there are budgeted funds that can be used. Also, FEMA does have a clean-up stage in their process.

 

There being no further questions, the Board will review the proposed budget.

 

2.     Budget Discussion: Department of Public Works (as part of the General Fund)

 

Jonathan informed the Board that there is a decrease in the General Fund due to the Village no longer carrying the Law Enforcement budget, which will now be paid for by the Town of Enosburgh. For this reason, the Board needs to remember that although the budget draft, as presented, shows about a half cent decrease, if one accounts for the elimination of the Law Enforcement expense, the draft actually represents a large increase over 2013’s budget.

 

Jonathan made note that there are no funds budgeted for any road projects; however, there are estimates provided for repairs to Water Tower Road. Also, renovations to the Conference Facility are included in all related department’s budgets.

 

The increases under the DPW project are attributed to rubbish (Jim Burns), backhoe repairs, the replacement of the 2002 International Dump Truck, and the cost to replace  furnaces at the DPW garage with new, more efficient, natural gas models.

 

Caroline pointed out that if the dump truck replacement is not approved, the budget for repairs will change from $2,000.00 to $10,000.00 to accommodate any needed repairs.

 

Jesse asked if the repairs to Water Tower Road would be for the entire length. Garry advised yes.

 

Garry also advised that repairs to Hayes Farm Road and Duffy Hill Road would come from the paving budget.

 

Jonathan asked the Board if they wanted to enter into discussions about road projects.

 

Jesse said that he believes that the Water Tower Road project will be have public support. He has been approached by voters regularly about the road condition. Garry advised that the project includes culvert replacement and will be a complete re-build of the roadway. While the estimate provided is from a year ago, he is comfortable with those numbers for budgetary purposes. Garry does have calls placed to Pike Industries and F.W. Whitcomb.

 

Jonathan informed the Board that, should they want to present the approximate $324,000.00 Water Tower Road project before the voters, the estimated interest rate would be at 2.75% for a 15 year term. This would add $.0281 to the tax rate over the next 15 years. There was discussion on the feasibility of lowering the term of the loan to more closely match the life expectancy of the road. This would, in turn, increase the tax rate for a shorter period of time.

 

Jesse and Guy agreed that the Water Tower Road project appears to be a good project. Jonathan asked the Board if they would like to see a budget with the Water Tower Road project added. The Board agreed. Garry advised he would firm up his budget numbers and return to the Board with the updated budget.

 

There being no further discussions, the Board will review the budget.

 

3.     Budget Discussion: Water Department

 

Jonathan informed the Board that the Water Department plans to work on the Pearl Street water project in the coming year during the period when the State of VT will be performing their VT RT 105 & VT RT 108 paving projects. Garry advised that this project will add fire flow to the area, increase quality of the service and provide for water segregation areas. Another project will be to clean Well #2.

 

There being no further discussions, the Board will review the budget.

 

 

 

4.     Adjourn

 

There being no further comments or questions; the meeting was adjourned at 8:48 pm.

 

 

 

Respectfully Submitted,

 

 

 

 

Kristy Lynch, Minute Taker

 

 

 

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

January 14, 2014

 

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Walter Scott, Amy Harrness, Jesse Woods

Staff – Jonathan Elwell, Caroline Marcy, Rodney Allen, Brian Ovitt, Kristy Lynch

 

Meeting called to order by Chair, Michael Manahan at 6:30 p.m.

 

1.     Review/Approval Minutes Regular Meeting December 10, 2013

Guy Breault made the motion to approve the minutes from the December 10, 2013 meeting as written. Seconded by Amy Harrness. Unanimous.

 

            Review/Approval Minutes Special Meeting January 3, 2014

Amy Harrness did not approve the minutes of the special meeting on January 3, 2014. She advised that, besides spelling and grammatical correction, actual content of the minutes she provided had been changed.

Jonathan apologized, believing that he had corrected only spelling and formatting. He had re-typed the minutes so that there would be an electronic copy as only a hard copy had been given to him. Amy said she would send Jonathan an electronic copy of her original minutes, with the spelling corrections, for approval.

Guy Breault made the motion to approve the original minutes submitted by Amy Harrness, with spelling corrections. Seconded by Walter Scott. Unanimous.

 

 

2.     2014 Budget Discussions

A.    Wastewater Department: There was discussion about the proposed Wastewater Department Budget. Acknowledging there is a deficit in the budget, Jonathan proposed that the deficit would be made up using available operating funds cash in order to not raise the rates. There was discussion between the Board, Rodney and Brian in reference to Franklin Foods. The budget for Franklin Foods is an estimate only as the actual numbers will not be known until the financial close of the books. Rodney advised that the estimated increase to Franklin Foods will not be a lot; possibly in the area of around $22,000.00. Guy Breault asked if Franklin Foods was aware of the increase. Brian advised that Franklin Foods knows there will be an increase, just not how much at this time. Jonathan reiterated that the numbers in the budget are not official, but estimates. He also advised that he contacts Franklin Foods every year with their new wastewater rate, and will keep them apprised of the situation. Caroline informed the Board that the insurance rates had come in and that the property insurance will remain the same and the liability insurance is about $700.00 less. Guy Breault asked if there would be no upgrades. Rodney informed the Board that any projects would be completed through budgeted funds. There is a project planned to replace a line behind the car wash. There was discussion about operating capacity, sludge and phosphorus. Mike Manahan commented that there does not seem to be a lot of change in the budget. The Board will take the proposed budget under advisement.

B.    Planning & Zoning Department: Darlene Marrier was absent. Jonathan and the Board reviewed the budget as proposed. Amy inquired to the budgeting of a zoning administrator even though there are plans in the works to merge the Planning & DRB Boards. Jonathan advised that it is his understanding that there was not a vote to merge the departments, only the Boards. Walter Scott advised that he believed there was a decision to have only one Zoning Administrator. Jonathan advised that he reviewed the minutes from the August 2012 Joint Meeting. He did see where both Boards moved to merge Planning and DRB; however, not the departments. There will need to be further clarification on this matter. Jonathan suggested that at the next regular meeting on January 28th, perhaps Ron Duso and Catherine Dimitruk could attend to solidify what happened at the August 2012 meeting.  In any case, a merger could still happen if that is what both Boards want. A motion would just have to be made and passed by both Boards to do that if that is what they would like, and it is determined this did not happen at the August 2012 meeting. Jonathan informed the Board, in reference to the increases in the Zoning Budget, most of the increase can be attributed to legal expense, which previously had appeared in the General Fund, but has been moved into an appropriate Zoning Budget line item.

C.    Finance Department/General Fund: Jonathan and Caroline informed the Board of no major increases or purchases needed this year and there was little change to the budget.

 

3.     Line of Credit

Caroline presented the Board with quotes for the $750,000.00 Line of Credit for the Electric Department. Peoples Trust, Community National and Merchant’s Bank all provided quotes with interest rates between 1.25% and 1.29%, each with differing requirements.

 

Amy Harrness moved that the Board enter into a Line of Credit with Peoples Trust Company for the amount of $750,000.00 with an interest rate of 1.25%. Walter Scott seconded. Unanimous.  

 

4.     Electric Department Hydro Engineering Study: H.L. Turner Group Inc.

Jonathan updated the Board on the status of the Hydro Study by H.L. Turner Group. John Lavigne advised Jonathan he was a little behind on the project due to personal issues and that he did not have additional information to provide to the Board at this time.  Jonathan would like to get a sense of whether H.L. Turner Group can make the 2nd deadline of January 20th. Once the study is received, the Board will need to review and provide feedback. Jonathan will check and see if Turner Group will be able to come back after the 20th to speak with the Board.

 

5.     Wastewater CSO Loan Amendment

The Board was advised that the original CSO Loan Agreement from DEC has been amended to begin on June 1, 2014 rather than the original start date of January 1, 2014.

 

Jesse Woods made the motion to accept the new loan repayment schedule of June 1, 2014. Seconded by Guy Breault. Unanimous.

 

6.     Budget Meeting Issues – Jonathan

Jonathan brought several items before the Board to discuss/clarify. He advised that the DRB does in fact have a meeting scheduled on 1/21. Does the Board want to schedule a Budget Meeting for another day that week or proceed with the meetings into February as scheduled?  Jonathan would like to review the Electric Department and the General Fund at least one more time. It was the consensus of the Board to continue with the Budget Meetings as scheduled, with the next meeting being on 1/28.

 

Jonathan presented the Board with a letter from resident, Jane Martell of 90 Champlain Street who requests that the Board consider Champlain Street as a paving project this year. It has never been considered a priority project in the past. Guy Breault suggested that perhaps Garry Atherton could look in to it.

 

 

 

7.     Manager’s Report

2013 Ice Storm: Jonathan updated the Board on the status of the ice storm. The Village has not heard from FEMA or the State yet regarding assistance, however, the process may take several weeks. McDonough Electric presented the Village with an invoice for their services in assisting the Village, which came in approximately $261,123.25 less than expected. Jonathan and Greg will be reviewing the invoice.

 

Jonathan presented the Board with a proposal that was brought up at the last EBA Meeting. It has been suggested that community groups like the EBA as well as Cold Hollow Forestry assist the Village in the clean-up of trees from the ice storm. There was discussion about liability and who would be available to handle the Village chipper. It was the consensus of the Board to pursue this proposal.

 

Proposed Legislation to Remove Muni Tax Exemption: Jonathan informed the Board that there is a draft bill being circulated to remove the tax exempt status on municipally owned electric utilities. While this may be a way of generating income for the State, ultimately the cost would be passed along to ratepayers.

 

Champlain Watershed State Stormwater Permitting Process: Jonathan informed the Board that the State is planning on implementing a new stormwater permitting process which would apply to municipalities within the Lake Champlain watershed. This has a potential to be significant as it may apply to new projects that have never had to apply for stormwater permits in the past as well as existing municipal roads.

 

2013 Annual Report Dedication: Jonathan asked for suggestions for a name for the dedication of the Annual Report. It was the consensus of the Board that Richard Roberge should be named.

 

8.     Other Business

There was no other business.  

 

9.     Executive Session

Walter Scott made the motion for the Board to exit its regular meeting and enter into Executive Session for the purposes of discussing a legal issue, negotiations in which premature public knowledge may compromise the position of the municipality, and a personnel issue. Guy Breault seconded. The Board entered Executive Session at 8:17 pm.  

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

                       

 

 

Guy Breault made a motion to come out of Executive Session. Seconded by Jesse Woods. Unanimous. The Board re-entered their regular meeting at 9:59pm. There was no action taken as a result of Executive Session.

 

10.  Adjourn

There being no further business to come before the Board at this time, Guy Breault made a motion to adjourn. Seconded by Jesse Woods. Unanimous. The Board adjourned the meeting at 10:00pm.

 

Respectfully Submitted,

 

 

 

Jonathan Elwell, Village Manager

 

 

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Special Budget Meeting

January 7, 2014

 

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Jesse Woods, Amy Harrness

Staff – Garry Atherton, Greg Clark, Ken Laplant, Caroline Marcy, Jonathan Elwell,

Kristy Lynch

 

Meeting was called to order by Michael Manahan at 6:31 pm.

 

1.     Budget Discussion: Electric Department

 

The Board had been presented with a preliminary budget last week. Caroline Marcy and Jonathan Elwell presented the Board with an Electric Department Budget Revision & Disclaimer. Changes to the proposed budget had been made due to new information received from VPPSA. Caroline advised that changes have been made to the VPPSA Power Supply Budget and to insurance as well.

 

Jonathan advised the Board that, in order to compensate for the VPPSA increase, planned project savings for Diesel #1 Brownfields project have been zeroed out.

 

Jonathan also informed the Board that the proposed budget does not include any costs associated with the recent ice storm since monetary decisions from FEMA and the State are pending. Also, there were no budgeted funds toward any resulting project of the Hydro Study.

 

Greg Clark informed the Board that the pick-up truck initially slated for replacement in the Capital Plan of 2015 may need to be replaced sooner due to repair costs on the 10 year old truck. $6,000.00 in repairs have already been made on the truck and the cost of repairing the truck will soon become more than its value. For this reason, replacing the pick-up is in the 2014 Preliminary Budget.

 

Amy inquired if the Department is concerned that there are no repairs to the hydro plant budgeted? Greg and Jonathan replied that repairs are budgeted; however, potential improvements as outlined in the Hydro Study may not start immediately. Jonathan clarified that the scope of the study is to determine what steps can be taken to improve the Hydro Facility getting it ready for another 20 years of use.

 

Jesse asked if there is anything planned in reference to clearing additional lines to prevent or lessen the impact of damage from another storm. Greg advised that there are budgeted funds that can be used. Also, FEMA does have a clean-up stage in their process.

 

There being no further questions, the Board will review the proposed budget.

 

2.     Budget Discussion: Department of Public Works (as part of the General Fund)

 

Jonathan informed the Board that there is a decrease in the General Fund due to the Village no longer carrying the Law Enforcement budget, which will now be paid for by the Town of Enosburgh. For this reason, the Board needs to remember that although the budget draft, as presented, shows about a half cent decrease, if one accounts for the elimination of the Law Enforcement expense, the draft actually represents a large increase over 2013’s budget.

 

Jonathan made note that there are no funds budgeted for any road projects; however, there are estimates provided for repairs to Water Tower Road. Also, renovations to the Conference Facility are included in all related department’s budgets.

 

The increases under the DPW project are attributed to rubbish (Jim Burns), backhoe repairs, the replacement of the 2002 International Dump Truck, and the cost to replace  furnaces at the DPW garage with new, more efficient, natural gas models.

 

Caroline pointed out that if the dump truck replacement is not approved, the budget for repairs will change from $2,000.00 to $10,000.00 to accommodate any needed repairs.

 

Jesse asked if the repairs to Water Tower Road would be for the entire length. Garry advised yes.

 

Garry also advised that repairs to Hayes Farm Road and Duffy Hill Road would come from the paving budget.

 

Jonathan asked the Board if they wanted to enter into discussions about road projects.

 

Jesse said that he believes that the Water Tower Road project will be have public support. He has been approached by voters regularly about the road condition. Garry advised that the project includes culvert replacement and will be a complete re-build of the roadway. While the estimate provided is from a year ago, he is comfortable with those numbers for budgetary purposes. Garry does have calls placed to Pike Industries and F.W. Whitcomb.

 

Jonathan informed the Board that, should they want to present the approximate $324,000.00 Water Tower Road project before the voters, the estimated interest rate would be at 2.75% for a 15 year term. This would add $.0281 to the tax rate over the next 15 years. There was discussion on the feasibility of lowering the term of the loan to more closely match the life expectancy of the road. This would, in turn, increase the tax rate for a shorter period of time.

 

Jesse and Guy agreed that the Water Tower Road project appears to be a good project. Jonathan asked the Board if they would like to see a budget with the Water Tower Road project added. The Board agreed. Garry advised he would firm up his budget numbers and return to the Board with the updated budget.

 

There being no further discussions, the Board will review the budget.

 

3.     Budget Discussion: Water Department

 

Jonathan informed the Board that the Water Department plans to work on the Pearl Street water project in the coming year during the period when the State of VT will be performing their VT RT 105 & VT RT 108 paving projects. Garry advised that this project will add fire flow to the area, increase quality of the service and provide for water segregation areas. Another project will be to clean Well #2.

 

There being no further discussions, the Board will review the budget.

 

 

 

4.     Adjourn

 

There being no further comments or questions; the meeting was adjourned at 8:48 pm.

 

 

 

Respectfully Submitted,

 

 

 

 

Kristy Lynch, Minute Taker

 

 



VILLAGE OF ENOSBURG FALLS

Special Meeting/Public Vote

December 17, 2013

Present:            Trustees – Michael Manahan (Chair), Amy Harrness, Walter Scott, Guy Breault

Staff – Jonathan Elwell, Nan Guilmette, Kristy Lynch

Village Moderator – Pat Hayes

Guests – Greg Morse (VPPSA)

 

6:30 p.m. at the Emergency Services Building. Meeting was called to order by Pat Hayes, Village Moderator at 6:47 pm.

 

1.     Reading of the Article & Summary

Jonathan: Shall the Village of Enosburg Falls vote in accordance with Section 2924 of Chapter 79, Title 30, Vermont Statutes Annotated to authorize its Board of Trustees to enter into Power Sales Agreements with Vermont Public Power Supply Authority, for the purchase of electric energy and capacity from solar facilities to be located in Massachusetts to commence approximately January 1, 2015 through approximately December 31, 2039, with options to extend approximately through December 31, 2049, said Power Sales Agreements to be on such terms as the Board of Trustees shall approve, provided that the obligations of the Village under any Power Sales Agreements shall be payable solely from the revenues and money of the electric department?

 

Jonathan Elwell then summarized the project advising that the Village of Enosburg Falls is a member of the Vermont Public Power Supply Authority (VPPSA). VPPSA helps its members secure power from various sources. VPPSA has made contact with a Massachusetts company for the purchase of solar power for 25 years. Will the voters give permission to the Board of Trustees to enter into a contract for these services?

 

 

2.     VPPSA Presentation – Greg Morse

Greg Morse from VPPSA made a presentation on the purchase of power from a group of solar projects in Massachusetts that are under development. The contract with the Village would be for a 25 year period. The purchase of this power will be at a fixed price of $0.076/kWh for years 1-10 and $0.072/kWh for years 11-25 with a small adjustment based on location of the services. The Village of Enosburg has been offered up to 5% of their 2012 energy needs, and may be offered additional power up to 7% of 2012 energy needs.

 

The solar projects have yet to be constructed. The risk would be that the solar projects are not completed as designed and Enosburg would have to purchase power elsewhere; however, Enosburg would only be paying for energy and capacity that is actually delivered.

 

Greg advised that ownership of the contract will likely change; however, any new owner of the contract has to maintain an investment grade rating.

 

Greg then entered into a question and answer period[1].

 

Tom Kafka: Does new owner have to maintain the contract rate? Greg answered yes.

 

 

Guy Breault: What percentage of Enosburg Village’s power must be green energy?

Greg: There is no Vermont law regulating green energy power requirements at this time.

 

Marianne Mercy: Are there no projects closer that the Village could buy into that would be more economical?

Greg: Yes, there are closer projects; however, proximity doesn’t necessarily dictate price and closer projects would likely be more expensive. Also, purchasing into this project does not preclude participation in other projects.

 

Tom Kafka: How does the price of this project compare with the other Village sources?

Greg: If power is purchased from the grid, the standard contract rate is more. Natural Gas may be a comparable source; however, unlike solar, you would have to purchase power at night, when demand is lower. The rates of this project are comparable to what is in the Village’s portfolio now.

 

Al Mercy: Do all members of VPPSA have to agree to this purchase?

Jonathan Elwell: All of the available kilowatts have to be purchased, but not all members of VPPSA need to be included in the contract.

 

Tom Kafka: Has the Board had the opportunity to look over this proposal and is the Board in favor of the proposal?

Jonathan: The Board has had 2 meetings and in October the Board voted to take this proposal to public vote. Yes, the Board supports the project (all Board members agreed).

 

Raymond Larose: The buildings haven’t been built, we don’t know the company in charge of this project and we will be tying the next generation into a long-term contract.

Jonathan: The agreement under this contract will be with VPPSA. The Village is a member of VPPSA and has been in business with them. VPPSA will be responsible for holding the contractor to any terms if the developer cannot generate power or fails to build.

 

Raymond Larose: In the past, VPPSA approached the Village about purchasing power from a woodchip plant which did not occur.

Greg/Jonathan: The Village presently receives power from the McNeil Plant in Burlington which is a woodchip fueled plant.

 

Raymond Larose: Seems like we are mortgaging our youth and tying them into a contract for 25 years.

Greg: The advantage of this contract would be that the Village would purchase power for a known price for the next 25 years versus waiting for potential shorter projects at an unknown price.

 

Tom Kafka: This project would add and not replace capacity?

Greg: Yes

 

Guy Breault: What is the increase in power use from year to year?

Greg: Power use has gone down in some areas; however, the Village of Enosburg Falls’ load continues to grow.

 

Jonathan reiterated to the group that the Village is not looking to lock in to a large amount of power. The contract from the solar project would only equal about 5%-7% of the power needs of the Village’s Electric Department.

 

Marianne Mercy inquired as to the legality of such a small number of voters making a 25 year decision. Jonathan advised the attendees that the meeting was posted and advertised as required by State Law and that no one was excluded from the meeting. It is legal for the registered voters present to vote on the article.

 

Village Moderator, Pat Hayes asked if there were any further questions. There being none, Pat called for a voice vote on whether the voters will approve Article 1. 8 attendees voted in favor of Article 1, 1 attendee voted against Article 1. The Article passed.

 

3.     Article 2 – Other Business

There being no other business to be brought before the Board, Pat Hayes asked for a motion to adjourn

 

4.     Adjourn

Tom Kafka made the motion to adjourn the meeting. Seconded by Marianne Mercy. Unanimous. The meeting adjourned at 7:20pm.

 

 

 

 

Respectfully Submitted,

 

 

 

 

Kristy Lynch, Minute Taker



[1] The questions and answers are not direct quotes; they are notes of the minute taker. –K. Lynch

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

December 10, 2013

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Walter Scott, Amy Harness, Jesse Woods

Staff – Jonathan Elwell, Garry Atherton, Kristy Lynch

Guest – Gerry Blanchette, John Lavigne (via phone), HL Turner Group Inc.

 

Meeting called to order by Chair, Michael Manahan at 6:32 p.m.

 

1.     Review/Approval Minutes Regular Meeting November 26, 2013

Walter Scott made the motion to approve the minutes from the November 26, 2013 meeting as written. Seconded by Amy Harrness. Unanimous.

 

2.     Hydro Engineering Study Status Report: John Lavigne, Turner Group

Gerry Blanchette of HL Turner Group introduced himself to the Board and apologized on behalf of John Lavigne who was not able to personally attend this meeting. Gerry informed the Board that he was there to update them on the status of the Hydro Engineering Study and that he would bring John Lavigne in on the conversation via telephone.

 

Gerry advised that the status report, which he apologized for leaving at his office in Concord, NH, is broken down into 3 portions. He is handling the civil/structural works of the project and John Lavigne is handling the hydro mechanical and electrical portions of the project.

 

John Lavigne joined the conversation via telephone and provided a brief introduction to the project wherein HL Turner Group was hired to perform a study to examine the hydro facility, make an assessment for opportunities to rehabilitate or replace parts or structures, to observe operations to optimize use of equipment to increase power production and to make improvements to sustain the facility for the next 20-30 years. For having these services performed, the Village of Enosburg Falls will be in a better position when applying for FERC relicensing as well.

 

Both John and Gerry provided the Board with an overview of each of their areas, outlining areas for replacement, upgrades and improvement.

 

At the conclusion of the presentation, it is the recommendation of both John and Gerry that the Board concentrate on overhauling the turbine and generators for further maintenance, upgrading the electrical system at the plants, ensuring that the Kendall Plant remains operational with the purchase of a parts generator, and changing the propeller at Plant #1 from a 4 blade propeller to a 5 blade propeller which could increase production by 15% without using any more water. This is still a draft at this point, and Turner Group will continue to review and refine their work. These are not final conclusions or recommendations.

 

Gerry advised the Board that he will forward a draft copy of the study to them via Jon Elwell. A completed study is due by January 20, 2014.

 

The Board thanked Gerry and John for their updates.

 

3.     Bladder/Crestgate Project Loan

Jonathan provided the Board with a Crestgate/Dam Bladder Financing Summary as prepared by Caroline Marcy, Director of Finance. The total amount of the loan would be $41,000.00. Caroline was able to obtain bids from 3 local banks; Merchant’s Bank, People’s Trust and Community National Bank. TD Bank was unable to provide a bid. Community National Bank provided the lowest interest rate of 2% over 5 years, requiring only proof of voter approval, with no closing costs. People’s Trust had an interest rate of 2.05% over 5 years and Merchant’s Bank had an interest rate of 2.72% for 5 years.

 

Walter Scott made the motion that the Village of Enosburg Falls obtain their loan from Community National Bank at a rate of 2% for 5 years, and that Jonathan Elwell be named designee and authorized to execute any paperwork as necessary. Seconded by Jesse Woods. Unanimous.  

 

4.     Elm Street/Main Street Water Line Project

Jonathan reminded the Board that in the spring of 2014, the State of VT Agency of Transportation (AOT) will begin a paving project on all Class 1 roads from Enosburg to Richford. It had been discussed in the past the possibility of taking on a water line replacement project to coincide with the AOT project. To facilitate budget discussions, Garry Atherton and Jonathan are asking the Board if they would like to proceed with this project and if so, to what scale?

 

Garry Atherton provided the Board with information on the present water line infrastructure and its condition along Routes 105 and 108. Guy Breault asked Garry what he believed to be important projects? Garry advised that everything on the east side of Main Street is good. The most important project he sees would be to make improvements to the line that runs down Pearl Street from Main Street to Church Street. This is only a 400 foot stretch of line and would not need engineer design. The project would need to go to public vote so DPW would need a decision from the Board for the purpose of preparing a budget.

 

It was the consensus of the Board for Garry to proceed with obtaining figures for the Pearl/Main/Church Street project to be included in the DPW preliminary budget.

 

5.     Manager’s Report

Jonathan provided the Board with the following information:

> VELCO Elects New CEO: VELCO announced that Thomas Dunn will serve as VELCO’s President and CEO effective 2/6/14; succeeding Chris Dutton who is retiring.

> Giuliani with PPE&C: Paul Giuliani, ESQ, who has done work for the Village in the past as part of McKee, Giuliani & Cleveland, is now working for Primmer, Piper, Eggleston & Cramer, who is the Village’s council regarding electric utility issues.

> Village Postings: In response to Walter Scott’s question last week about Village Notice postings, Jonathan spoke with Liza Harrness who advised that the Post Office no longer allows notices to be posted at their location. Liza spoke with Community National Bank and they will allow postings. As a result, the Village postings are now done at the Village Main Office, Merchants Bank and Community National Bank.

> Special Meeting/Public Vote: Jonathan reminded the Board of the Special Meeting & Public Vote that will be on December 17, 2013 at 6:30 pm at the Emergency Services Building. Staff from VPPSA will give a presentation.

> No Meeting December 24th: There will be not be a regular Trustee meeting on Christmas Eve. There will be a Village Employee Christmas Luncheon at noon on the 24th.

> Island View Park Sign: Jonathan informed the Board that the sign for Island View Park has been installed. The vendor included his company logo in the corner of the sign. Jonathan asked the Board if they had any issue with this advertising on the sign. No one has any issue at this time.

6.     Other Business

Walter Scott asked for an update on the Conference Facility Architectural Study which, according to a November 22nd memo from Jonathan to the Board, was to be completed by the first week in December. Jonathan advised he has not heard from Laz Scangas, so he will contact him and inform Walter of the results of that discussion.  

 

7.     Executive Session: Personnel

Guy Breault made the motion to enter into Executive Session for the purpose of discussing personnel issues. Seconded by Jesse Woods. Unanimous. The Board exited their Regular Meeting at 8:47 pm.  

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

 

Guy Breault made a motion to re-enter the Board’s Regular Meeting. Seconded by Jesse Woods. Unanimous. The Board re-entered their regular meeting at 9:00pm. There was no action taken as a result of Executive Session.

 

 

8.     Adjourn

There being no other business to come before the Board of Trustees at this time, Guy Breault made a motion to adjourn. Seconded by Jesse Woods. Unanimous. The Board adjourned at 9:00pm.

 

Respectfully Submitted,

 

           

Jonathan Elwell, Village Manager

 

 

 

 

 

 

 

 

 



VILLAGE OF ENOSBURG FALLS

 

Meeting of the Board of Trustees

 

November 26, 2013

 

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Amy Harrness, and Walter Scott

                        Staff – Jonathan Elwell, Kristy Lynch

 

Meeting called to order by Chair, Michael Manahan at 6:34pm.

 

  1. Review/Approval Minutes Regular Meeting November 12, 2013.

Amy Harrness made the motion to approve the minutes from the November 12, 2013 meeting as written. Seconded by Guy Breault. Unanimous.

 

  1. Hydro Engineering Study Status Report

Jonathan informed the Board that the Hydro Engineering Study to upgrade capacity and infrastructure that was to be completed by Turner Group by November 21, 2013 has not been completed. Jonathan spoke with the engineer, John Lavigne  on Friday and he advised that Turner Group will need approximately another month and a half to finish the study. During that conversation on Friday, Jonathan advised John Lavigne that he would need a status report and an outline of the needs of Turner Group to complete the study, by close of business on Monday.

 

Jonathan provided the Board with a status report from Turner Group to examine. Turner Group summarizes their work performed to date and also outlines the potential needs of the Hydro Plant. Basically, that the electrical system will need to be upgraded, that Plant #1 is in poor to fair shape and the Kendall Plant is in good shape.

 

Jonathan reminded the Board that this delay has consequences in the 2014 budgeting process. Without having firm facts and figures from Turner Group during the budgeting process, it will not be possible to project the costs of the Hydro Plant upgrade.

 

 The status report included a schedule of events as they pertain to this project:

 

The week of December 9, 2013, Turner Group should meet with Village Staff to discuss initial findings. It may be possible to ask a representative from Turner Group to address the Board of Trustees. The week of December 23, 2013, a draft of the report should be available for review. Turner Group would like to schedule a meeting with Village Staff during the week of December 27, 2013. Due to the holidays, Jonathan will ask to have this meeting moved to January. January 20, 2014 should be the final delivery date on the project.

 

Amy asked why there was a delay for Turner Group. Jonathan explained that he is not entirely clear on this as some answers provided by John Lavigne have been vague, but what he can tell the Board from Lavigne’s explanations is that since the hydro parts are old, research in repairing and/or replacing the parts has not been timely as some companies are no longer in business, and some have been bought out and are now located overseas.

 

Jonathan asked the Board if they would extend the contract for Turner Group and would the Board give Jonathan the authority to sign the contract extension on behalf of the Village. Guy Breault moved that the contract be extended and that Jonathan be granted authority to sign on behalf of the Village. Walter Scott seconded. Unanimous.

 

  1. Highway Department Projects Status Report

Jonathan presented the Board with a memo outlining the projects and the status of those projects for the Highway Department in 2013.

 

> New Tractor Purchase: The purchase of the new tractor was completed in the spring.

> Metal Building Sale: The sale of the metal building was completed during the November 12th Trustees Meeting with a bid of $4,002.00. The building has not been paid for or picked up to date. The buyer had 30 days to complete this transaction.

> Conference Facility Architectural Study: The study is an on going project. The architect, Laz Scangas, now says the final portions of the study will be complete by the first week of December.

> Pearl Street Sidewalk Project: This was completed in September. There is a phase II of this project next year connecting Main Street to Church Street.

> Duffy Hill Road Paving: Completed last month. This is a temporary fix until Duffy Hill Road can be repaved.

> Island View Park Sign: Sign is complete and installation should be completed in the first week of December.

 

  1. Village Website Agreement

The Board was provided a copy of an email from Laurie Stanley, the Senior Bookkeeper/IT Assistant for the Village of Enosburg Falls, outlining an update to the Village’s Website Agreement as well as a proposal from KeVaCo for website administration services.

 

The current website administrator, KeVaCo, will no longer be able to provide website support services for free. The company also advised that upgrades will need to be done to the website operating system as well. The upgrade could cost approximately $500.00 and the annual maintenance of the website would be $195.00.

 

Jonathan advised the Board that it is Staff’s recommendation that the Village look into other website possibilities, including the Village administering its own website or finding another website administrator for a lesser fee.

 

  1. Managers Report

Jonathan advised the Board of the following:

 

> Special Meeting/Vote December 17, 2013: All arrangements have been made to hold the informational meeting and public vote on the VPPSA MA Solar Generation Contract Purchase  at the Emergency Services Building at 6:30pm on December 17th.

> Appointment of Margaret Cheney to PSB: Jonathan advised the Board that Margaret Cheney, a Representative from Norwich and Vice-Chair of the House Natural Resources and Energy Committee has been appointed to fill a PSB vacancy.

> 2014 Budget Time Table: Jonathan presented the Board with a timetable outlining the meetings for the 2014 budget process.

 

Jonathan also provided Board Members with an email from Shana Stewart Deeds of the Vermont Wild and Scenic Study, as well as a copy of a press release from Senator Bernie Sanders announcing that the bill designating the Upper Missisquoi and Trout Rivers as part of the National Wild and Scenic River System has passed through the U.S. Senate.

 

Jonathan also reported that Garry, Kenny and he met with engineers from VTRANS in reference to the Route 105/108 paving project. It appears this project will begin in Spring, 2014 as soon as construction season begins. This is earlier than the anticipated July, 2014 date. Jonathan also suggested that Trustee discussions of any water line projects should be scheduled for future meetings in order to coordinate the projects.

 

  1. Other Business

Walter Scott inquired as to where meeting notifications were posted, as he did not see a recent posting at the Post Office. Jonathan advised meeting notices are posted at the Village Offices, Merchant’s Bank and the Post Office. If someone takes them down; however, the Village is not always aware.

 

Guy Breault asked to discuss a memo from Laurie Stanley outlining the results of the Electric Department’s notification to customers that the Village has the ability to place a lien on a property in order to collect delinquent electric bills, even if the bills are the result of a tenant who has not paid their electric bill. This topic was discussed in generalities as PSB rules prohibit public discussion of specific customers or bills without the permission of the customer.

 

  1. Adjourn

There being no other business to come before the Board at this time, Walter Scott made a motion to adjourn. Seconded by Guy Breault. Unanimous. The meeting adjourned at 8:00pm.

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker 

 

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

October 22, 2013

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Amy Harrness

Staff – Jonathan Elwell, Garry Atherton, Kristy Lynch

Guest – Greg Morse, VPPSA

 

Meeting called to order by Chair, Michael Manahan at 6:31pm.

 

1.     Review/Approval Minutes Regular Meeting October 8, 3013

Amy Harrness made the motion to approve the minutes from the October 8, 2013 meeting as written. Seconded by Guy Breault. Unanimous.

 

2.     VPPSA Solar Power Contract Presentation: Greg Morse

Greg Morse from VPPSA made a presentation to the Board on the purchase of power from a group of solar projects in Massachusetts that are under development. The contract with the Village would be for a 25 year period. The purchase of this power will be at a fixed price of $0.076/kWh for years 1-10 and $0.072/kWh for years 11-25 with a small adjustment based on location of the services. The Village of Enosburg has been offered up to 5% of their 2012 energy needs, and may be offered additional power up to 7% of 2012 energy needs.

 

Greg outlined the need for the project by illustrating that in 2016, Enosburg is not expected to have enough contracted resources to cover the service needs. If purchased, the solar power contract is expected to increase Enosburg’s resources to approximately 85% of the expected need in 2016. Greg Morse indicated benefits of including this fixed price contract into Enosburg’s portfolio, including rate stability that will help to reduce the need for rate increases due to power supply costs.

 

The solar projects have yet to be constructed. The risk would be that the solar projects are not completed as designed and Enosburg would have to purchase power elsewhere; however, Enosburg would only be paying for energy and capacity that is actually delivered.

 

VPPSA is under a deadline of December 15, 2013 to notify the developer of the interested parties. VPPSA needs to hear from the Village of Enosburg by November 30, 2013 if the Village is interested in purchasing power from the solar project. Due to the length of the contract, the Village of Enosburg will need to hold a special meeting for voter approval.

 

Amy Harrness made a motion to move forward to seek public support of the VPPSA solar contract. Guy Breault seconded. Unanimous.

 

3.     Storage Space Needs for Village Departments

Jonathan and Garry Atherton updated the Board on the storage needs of the individual Village Departments. The metal building, donated by NOTCH, was supposed to take care of the storage needs of the agencies; however, since that project has been scrapped, the storage needs still exist.

 

There are water fittings in the barn of the Conference Facility building that should be moved to the Public Works facility. Garry suggested to the Board that a 20’-24’ building extension or an 8 foot bay for cold storage could be added to the Public Works building. This addition would still be within the zoning setbacks. The cost of this project should come in at less cost than the concrete work originally scheduled for the metal building.  

 

The Electric Department has transformers that are in need of a stable, off-the-ground storage space. The transformers have been removed from a deck that is in disrepair. Garry suggested that the rotted deck be removed and replaced with a raised, pressure treated deck with a roof.

 

An enclosed garage or storage location is needed for the Wastewater Department sewer cleaner (vacuum truck). There continues to be discussions by Staff on an acceptable location for the truck. 

 

Jon and Garry wanted to make the Board aware of these issues and asked that they be allowed to continue to conceptualize these projects. There was a consensus among the Board to allow staff to proceed with estimates of plans for the storage needs of the 3 departments with the intent of bringing a project to the Board for review as part of the 2014 Preliminary Budget.

 

4.     VT Gas and Village Facilities

Garry asked the Board if it was the Board’s intention to have the Village buildings connected to the Vermont Gas system? All Board members were in agreement. Garry advised the Board that connecting the Conference Facility and the Wastewater Plant should be no problem and will come at no cost to the Village.

 

The furnace at the Village Garage needs replacement. While it is not suggested that the Vermont Gas line be connected to an aging furnace, Garry asked the Board if they would like him to proceed with having the line installed to the building for hook up to a future furnace.

 

Lastly, Garry informed the Board that connection to the Village Offices will not be without difficulties due to ledge, pavement replacement and exploratory excavation and will require more time than is allotted by VT Gas to meet their deadline.  

 

It is Garry’s recommendation that the gas service be connected to the Conference Facility and Wastewater plant; that the gas line be installed to the Highway Garage, but activation of that line not take place until the furnace is replaced; and that the installation of the gas service at 42 Village Drive be suspended until spring. There was a consensus among the Board that Staff proceed with Garry’s recommendations.

 

5.     Healthy People, Strong Communities Grant Application for Sidewalks

On September 30, 2013 the Northwest Regional Planning Commission released Healthy People, Strong Communities Implementation Grants.  Jonathan and Garry contacted NWRPC and it was determined that sidewalk repair/replacement projects would fall into the grant parameters. The Village can apply for up to $20,000.00. The grant comes with a 20% local match. Garry would like to apply for the grant, specifying a sidewalk project for Pleasant Street and also a sidewalk project for Pearl Street from Main Street to Church Street. Garry advised the Board that Public Works would still need the usual sidewalk appropriation for next year for other projects.

 

Amy Harrness made a motion to support the submission of the grant application to NWRPC. Guy Breault seconded. Unanimous.

 

 

 

6.     Island View Park Sign

Jonathan presented the Board with 3 designs for a sign to be installed at the new Island View Park location. The sign is approximately 4’x5’ with the Village’s color scheme of green, gold and white. The cost of the sign would be approximately $2,000.00-$2,500.00, which is under the $5,000.00 allotted budget.

 

There was a consensus reached among the Board members to choose #2 on the handout, the rectangular sign with the straight font.  

 

7.     Enosburg Business Association Requests for Holiday Lighting on Lincoln Park

Jonathan received a request from the Enosburg Business Association to erect their holiday lighting in Lincoln Park – as it was done last year. This includes the Village absorbing the power cost to light the park.

 

Jonathan informed the Board that there were no difficulties last year and no reports of vandalism. The EBA purchases and maintains the lights in the park. The lighting cost last year was approximately $22.00.

 

Guy Breault made a motion to approve the EBA request for holiday lighting in Lincoln Park. Amy Harrness seconded. Unanimous.  

 

8.     SQRP Report

Jonathan presented the Board with the quarterly SQRP report. There was nothing major to report as the Village is within its numbers for outages and length of outages. There were no questions from the Board.

 

9.     Manager’s Report

Crestgate/Bladder Project Update:  Jonathan informed the Board that the project is on track. There were some minor issues with the bladder inflation, but Fairbanks Mill is working on fixing it. If additional parts/time is needed to fix the problem, Fairbanks Mill will probably go over their contracted budget; however, it will not cause the project to go over the original budget amount. There were delays in receiving some components from Obermeyer which set the project back several days, but those components have since been received.

 

VPPSA Creation of Legislative Committee: Jonathan advised that VPPSA has decided to change their GMEU group to a new Legislative Affairs Committee. This committee will work with the legislature to ensure that the municipalities who participate in VPPSA have a voice. Jonathan has been appointed the Chairman of this committee with John Morley of Orleans Village and Lynn Paradis of Swanton Village as members.

 

VEC Proposes New Net Metering: VEC has proposed a new net metering tariff for review by the PSB. This proposal will impact future solar and wind projects. Jonathan wanted the Board to be aware that this proposal will likely warrant some discussion as it is reviewed by the PSB.

 

 

 

 

 

 

10.  Other Business

Michael Manahan reported that he reviewed the Village’s Noise Ordinance and believes that the ordinance would include the use of engine brakes, should the Village decide to enforce non-engine brake use.

 

Michael also advised that there are 3 out of 4 light poles within the park that are not working. Only one, in front of the Masonic Lodge is working. Also, that there is a light in the middle of Maple Park that is not lit. Jonathan made note of the issue and will ask Staff to look into it. 

 

11.  Adjourn

Guy Breault made the motion to adjourn the meeting. Amy Harrness seconded. Unanimous. The meeting adjourned at 9:00pm.  

 

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

 

 

 

 

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

October 8, 2013

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Walter Scott, Amy Harrness

Staff – Jonathan Elwell, Kristy Lynch

 

 

Meeting called to order by Chair, Michael Manahan at 6:31 p.m.

 

1.     Review/Approval Minutes Regular Meeting September 24, 2013

Guy Breault made the motion to approve the minutes from the September 24, 2013 meeting as written. Seconded by Walter Scott. Unanimous.

 

2.     261 Missisquoi Street Water/Wastewater Allocation Payment Agreement

Jonathan presented the Board with copies of correspondence between the Village of Enosburg Falls and Nancy Munn of 261 Missisquoi Street. Those documents outlined the agreement made between the Village and Ms. Munn regarding the purchase of an additional .5 units of water and waste water allocations in order to operate a day care facility at that location. The correspondence stated that Ms. Munn would be responsible for paying a $500.00 down payment no later than September 30, 2013, then monthly payments over 18 months.

 

Prior to any payments being made to the Village, Jonathan advised he spoke with Ms. Munn about her situation and she stated she had made contact with the State of Vermont Division of Waste Water Management. According to Jonathan, Ms. Munn advised that the State said her fees would be waived. Jonathan in turn contacted the State Division of Waste Water Management and was told a conflicting account of the conversation between the State and Ms. Munn. At that time, Jonathan contacted Ms. Munn and advised her that her first down payment would be due on September 30th as stated to her previously.

 

Jonathan advised the Board that Ms. Munn presented the Village of Enosburg Falls with a check, dated September 30, 2013, in the amount of $250.00. This payment represents only one half (1/2) of the agreed upon down payment. Additionally, Ms. Munn made no explanation as to why she did not pay the agreed upon amount of $500.00. Since the Board entered into this agreement with Ms. Munn, Staff would like to know how the Board would like to proceed in collecting payment from Ms. Munn.

 

Several options were discussed in how to proceed with Ms. Munn’s agreement. There was a consensus among the Board that Staff would wait until her first monthly payment date of October 15th. If she made full payment at that time, then the problem would be rectified. If she does not make full payment including the balance of the $500.00 down payment, Staff would send a letter to Ms. Munn, giving her a November 15th deadline in which to pay the remaining $250.00 down payment and bring her account current. She would then again begin to receive monthly billings for the balance of the allocation fees. The letter would also state that should she fail to meet the terms of her agreement, her additional waste water allocation would be revoked and the Vermont Department of Children and Families would be contacted and advised of the situation. 

 

 

3.     VT Gas, Lincoln Park Right-of-Way Permit Application

Jonathan presented the Board with an Application for Permit for Use of Public Right-of-Way as submitted by Vermont Gas Systems. Vermont Gas would like permission for Engineers Construction, Inc., to install gas lines around the inside perimeter of Lincoln Park on the Missisquoi, Stebbins and School Street sides. Doing so would facilitate the installation of the gas lines along this route with the least amount of infrastructure disruption (i.e. demolition and repair of sidewalks, driveways and roadway asphalt). Guy Breault asked if Staff recommended the right-of-way approval. Jonathan advised yes, provided there is a stipulation in the permit that the gas lines are set four (4) feet under the surface versus three (3) feet. In doing so, this should eliminate any disruption with any below-surface electrical wiring or vendor issues that may be in these areas of the park.

 

Walter Scott moved that the Vermont Gas Permit for Use of Right-of-Way in Lincoln Park, including Staff’s recommendations be approved. Seconded by Guy Breault. Unanimous.

 

4.     Metal Building Discussion

Jonathan updated the Board on the progress of selling the metal building. The Board had asked Staff to determine a scrap value of the building. Randy Townes, of All Metal Recycling did look at the building, and without weighing it, estimated its scrap value to be between $1,000.00 and $1,500.00. Randy did inform Jonathan that the value of the building should be determined as a building and not based on scrap value.

 

There was discussion about how much money the Village had invested in the building to this point. Jonathan advised that there was engineering work done and the fees were approximately $3,000.00. There was also the cost involved in dismantling the building and bringing it to the Highway Garage, which was done by Village employees on Village time.

 

Guy Breault made the motion to advertise the sale of the metal building, with a minimum bid of $3,500.00. Seconded by Walter Scott. Unanimous.

 

5.     2014 Budget/Projects

Jonathan reminded the Board that the time is upon us to begin working on the preliminary budget for 2014 and asked the Board what projects they would like to focus on. Guy asked about the removal of the diesel generator from the Main Office. Jonathan advised that he had, on his list, a suggestion for a feasibility study for future generation including the removal of the old generator.

Amy Harrness asked about future work on the hydros. Jonathan advised that any future planning would have to wait until the results of the engineering study come in, sometime in November.

Walter Scott asked about the future work on the Village Conference Center. Jonathan reminded the Board that the electrical and mechanical plans are still with Laz Scangas so any work would have to be based on the plans that have been received. Walter also asked if Garry Atherton had any plans to replace the proposed metal building.

Jonathan then advised the Board on what he had on his list of proposed projects:

> Alternative storage facility to the proposed metal building

> Feasibility study for alternative generation at the Main Office

> Choosing a sidewalk project

> Discussion on road work in the Village such as: Duffy Hill Road, Water Tower Road and Hayes Farm Road.

> Review of the Capital Budget Plan. A new Public Works Department dump truck was in the plans for 2014.

Walter Scott then suggested replacing the water lines from Water Tower Road along Elm Street while Vermont AOT was doing their road repair of VT 105.

The Board will take these projects under advisement and begin planning for the 2014 budget discussion.

 

 

6.     Manager’s Report

New Solar Power Contract: Jonathan informed the Board that Brian Callnan, Director of Power Supply for VPPSA will be attending the next Board meeting on October 22, 2013 to make a presentation and speak with the Board about purchasing power from a solar project in Massachusetts. This purchase would be a long term contract over a 25 year time span. Due to the length of the contract, this issue would have to go before the voters. It is Jonathan’s belief that VPPSA would like to know if the Board would be interested in the power purchase at the conclusion of Brian’s presentation, but that this should not be critical if the Trustees need more time to think about it.

 

New Bucket Truck Colors: Jonathan advised the Board that the color of the new bucket truck for the Electric Department would be white in order to address visibility concerns. The bucket truck is utilized mainly during the night and the dark green color normally used for Village trucks is not visible. There will be green reflective stripes down the sides of the truck to tie into the traditional colors.

 

Maureen Moran PSB Complaint: Jonathan made the Board aware that Maureen Moran (Electric Department customer) has called for a hearing with the Public Service Board to contest charges expensed to her for equipment repairs due to damage to equipment owned by her. The damage was the result of a hit-and-run accident, last October. Ms. Moran believes that she should not be responsible for the repair charges to the equipment. The Department of Public Service has already ruled in favor of the Village, that customers are responsible for repairs to customer owned equipment; however, she is appealing their decision.

 

7.     Other Business

Walter Scott advised earlier in the meeting that he will not be able to attend the October 22, 2013 Trustees Meeting.

 

Guy Breault was approached by Stanley Wright who asked about an engine brake ordinance for the Village. If an ordinance could not be passed, perhaps the purchase of a couple of, “please do not use engine brakes within Village limits” courtesy signs could be considered. It was determined that this issue would become an “Other Business” item at the next meeting.

 

Walter Scott asked if the Village had heard back from the Town in reference to the Bridge #50 findings – specifically to schedule a meeting. Jonathan advised he did present the information to Billie Jo Draper and is waiting to hear back from the Town.

 

8.     Adjourn

Walter Scott made the motion to adjourn the meeting. Guy Breault seconded. Unanimous. The meeting adjourned at 8:32pm.  

 

 

Respectfully Submitted,

 

 

 

 

Kristy Lynch, Minute Taker

 

 

 

 

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

September 24, 2013

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Walter Scott, Amy Harrness, Jesse Woods

Staff – Jonathan Elwell, Kristy Lynch

Guest – Marilyn Abell

 

Meeting called to order by Chair, Michael Manahan at 6:32 p.m.

 

1.     Review/Approval Minutes Regular Meeting September 10, 2013

Guy Breault made the motion to approve the minutes from the September 10, 2013 meeting as written. Seconded by Walter Scott. Unanimous.

 

2.     Pleasant Street Sidewalk; Marilyn Abell

Marilyn Abell spoke with the Board and voiced her concerns over the condition of the sidewalk on her side of Pleasant Street and the overall maintenance and decision making process when it comes to all Village sidewalks. Ms. Abell lives at 218 Pleasant Street.

 

Ms. Abell noted that with an increased population of walkers, children and traffic, the Village needs to have sidewalks on both sides of the street that are in good repair. It is a benefit to Village residents to have safe, maintained sidewalks. Ms. Abell took an informal count of the walkers on her section of Pleasant Street and on any particular day, the number of walkers could be in the mid to high teens. She noted that the condition of the Pleasant Street sidewalks in her area was poor and deteriorating to which Amy Harrness concurred. It was noted that the Village is not able to plow the sidewalk on her side of the street due to its poor condition. Ms. Abell reported that 2 years ago she stubbed her toe on the sidewalk and fell, breaking her nose and receiving 2 black eyes. She spoke with Garry Atherton then in hopes that the sidewalk would be repaired and thus far, it has not.

 

Ms. Abell voiced concern over the movement by the Village to remove sidewalks from one side of a two sidewalk street. Jonathan Elwell advised that there was no movement in place to remove sidewalks; however, due to budgetary constraints, the Board of Trustees in the past made it a policy to attempt to maintain one good sidewalk on a street with 2 sidewalks.

 

Ms. Abell inquired as to why a sidewalk was constructed in the area of the Dollar General, extending beyond the store, when one had not initially been there and so many other sidewalks are in disrepair. The Board informed Ms. Abell that there had been a sidewalk in that location that was in such poor condition, it barely existed. The sidewalk needed to be rebuilt in anticipation of a State of Vermont road project, which would have brought the road up much higher than the existing sidewalk.

 

Ms. Abell asked the Board how the decision is made on which sidewalks will be repaired and/or replaced. Jonathan advised that staff from Public Works and the Manager’s Office make recommendations to the Board each year during the budgeting process for the Board to take into consideration when building the budget for the Village. A decision is made by the Board of Trustees prior to finalizing the Village budget in February of each year.

 

The Board thanked Ms. Abell for attending the Trustee Meeting and bringing her concerns to their attention.

 

 

3.     Electric Hydro Crestgate/Bladder Project

Jonathan advised the Board that the Electric Hydro Crestgate/Bladder Project is going well and is about 25% complete. Fairbanks Mill worked out an arrangement with the Lawyer family and has been able to use their property. This allows Fairbanks Mill to use a boat to work on the project and a crane was not necessary. There is no reason to believe that the project should be over budget or over schedule at this time.   

 

4.     Village Main Office Diesel Generator

Jonathan advised the Board that despite numerous attempts, Staff has been unable to find anyone to tear down and examine the Diesel Generator in the main office, at a reasonable price. At one time, there had been interest from a local mechanic; however, he was unable to work on the project given the approximately 3 week obligation. The only other outfit found able to take a look at the generator is out of Nebraska, with a fee of $1,500.00 per day, plus expenses.  Jonathan asked the Board how they would like to proceed. Guy asked about the effectiveness of the generator and if there might be something more modern and cost effective to replace the diesel generator. Amy and Jonathan advised the generator might cover part of Main Street if it could be directed to do so and Jonathan suggested that there might be natural gas or bio-diesel alternatives. Mike asked how often the generator had been utilized when it was working. Jonathan said the generator would be started 2 times a year for approximately 4 hours each time. Starting the generator during those times proved the Village had “Black Start” capabilities and with such, the Village received approximately $25,000.00 annually in credits. Mike asked if the generator were working, would it be capable of being used as a backup. Jonathan advised that work would have to be done in order for it to be used on the current grid. It was the consensus of the Board to retire the Village Main Office Diesel Generator, drain the tank and prepare it for possible salvage. There was discussion about the future capabilities of replacing the present diesel generator with a new apparatus and the advantages. Staff was asked to begin looking into other generating alternatives.

Walter Scott moved that the Main Office Diesel Generator be retired and no further work be done to attempt to bring it to working order. Seconded by Amy Harrness. Unanimous.

 

5.     Bridge #50 General Fund

As the result of the joint meeting between the Board of Trustees and the Enosburgh Select Board, Jonathan and Joey Clark, Road Foreman, reviewed expenses and revenues for Bridge #50 in an attempt to reconcile expenses reported in the Town’s Annual Reports. Jonathan advised that neither he nor Joey were able to reconcile Joey’s documentation to the Town’s Annual Reports.

Using the information provided by Joey, he and Jonathan were able to determine that the Town’s actual expenses on Bridge #50, including the reimbursements received from the State was $18,696.08. However, reviewing all the documentation, it was discovered that 2 other bridges were attributed to the General Fund, those being Bridge #9 (Longley Bridge Road) and #48. Bridge #9 showed an expense of $213,230.50; however, there was a 95% grant from the State, revealing an actual expense on Bridge #9 of $10,662.00. Bridge #48 showed no grant income, only an expense of $3,375.60. The total 2009-2012 bridge expenses came to $32,733.68. Approximately half of that amount $16,366.84 was inappropriately paid for by Village tax payers. This amount is less than the approximately $40,000.00 originally believed to have been charged to Village taxpayers.

Jonathan asked how the Board would like to proceed with the findings. It was the consensus of the Board to have Staff provide the information gathered from Joey Clark and Jonathan to the Enosburg Town Select Board and request another meeting to discuss the issue. Date is to be determined by the Town Select Board.

 

6.     Manager’s Report

- Prayer Service on Lincoln Park: Jonathan presented the Board with a letter from June Flaherty advising that St. John the Baptist Church will hold a prayer service in the park on October 5th at 10am.

- Nichols v Village of Enosburg Falls: Jonathan advised the Board that a hearing date on this matter has been set for October 24th at 1:00pm. Jonathan will represent the Village on the Nichols’ challenge that the Village cannot set a lien against their property for electric delinquencies.  

- Employees out on Disabilities: Jonathan updated the Board on 2 employees who are out of work on non-work related injuries. One is expected to be on leave for 8 weeks while another is expected to be out for 6. Staff will fill in duties as needed.

- Conference Facility Architectural Drawings: Laz Scangas was able to provide the Village with partial plans for the Conference Facility, minus any electrical plans and notes related to the electrical plans. Mr. Scangas is not able to provide a timeline as to when they will be available. The Board is satisfied with the partial plans at this time.

 

7.     Other Business

Walter Scott asked if Hodgdon’s had been contacted to give a scrap value on the metal building as discussed at a prior meeting. Jonathan advised that Garry Atherton has twice set up appointments for Hodgdons to view the building and they have not shown up. Garry spoke with a Randy Townes and explained the building to him. Without seeing the building, Randy could only offer an estimate of $2,000.00-$3,000.00 scrap value. The building would be worth much more if sold as a building and not for scrap. Jon has to call Randy Townes to find out more directly from him, as Garry will be out on extended leave.

 

Mike Manahan was asked if it would be possible for someone to get a new engraved brick on the Bridge of Flowers and Light. Jonathan advised that the bricks were a one-time fundraising effort back in 1997-1998. New brick placement would be a costly endeavor.  He would not recommend having an open-ended opportunity for the public to replace the brick pavers with engraved granite. It would be time consuming and costly for the Village to do this. Mike said he would speak to the individual who asked about the pavers.

 

8.     Adjourn

There being no other business to be brought before the Board, Guy Breault made a motion to adjourn the meeting at 8:30pm. Walter Scott seconded. Unanimous.  

 

 

 

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

 

 

 

 

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

September 10, 2013

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Walter Scott

Staff – Jonathan Elwell, Caroline Marcy, Kristy Lynch

 

Meeting called to order by Chair, Michael Manahan at 6:35 p.m.

 

1.     Review/Approval Minutes Regular Meeting August 27, 2013

Walter Scott made a motion to approve the minutes from the August 27, 2013 meeting as written. Seconded by Guy Breault. Unanimous.  

 

2.     117 Pearl Street, Water/Wastewater Allocation Request

Jonathan presented to the Board a request from Ruggiano Engineering, representing Jolley Associates, to increase the water/wastewater allocation at the car wash location at 117 Pearl St. The property is currently allocated 6 units at 210 gallons per day (GPD), totaling 1260 GPD. The State of Vermont Wastewater System and Potable Water Supply Permit requires 1500 GPD. Jolley Associates, through Ruggiano Engineering, is requesting an additional 1.14 units per day. The Trustees were also presented a memo from Garry Atherton who recommended the additional allocation of 1.14 units at a cost of $3,416.58 for sewer and $570.00 for water. Walter Scott made a motion to grant the allocation to Jolley Associates as outlined in the memo from Garry Atherton. Guy Breault seconded. Unanimous.

 

3.     Set Village Tax Rate

Caroline Marcy, Director of Finance, presented the Board with a memo, outlining the financial needs of the Village. Caroline determined that the Village needs to set the 2013 Property Tax Rate at .5206. This is below the anticipated amount of .5216. The new rate will be a 2.8% increase over the 2012 tax rate of .5064. This is under the planned tax increase of 3%. Caroline’s memo also recommended a due date of October 23, 2013 at 4:00pm pending details of getting the tax bills out can be coordinated in this time frame. Guy Breault moved to accept the new tax rate as outlined by Caroline Marcy. Walter Scott seconded. Unanimous.

 

4.     Finance Report

Caroline gave a summary of the Village’s finances to date. Three of the four Village funds are in good shape with no anticipated surprises at this time – those being the General Fund, Water Fund, and Wastewater Fund. It has been discovered that there were two issues with the Electric Department budget the Board should be aware of. Caroline advised that there was an expense under budget error of $216,301.00 in power purchase costs, and a non-power supply VPPSA administration charge, that was not accounted for resulting in an estimated total cost overrun of $435,622 for 2013. A review of the Electric Department  budget revealed several items that could potentially offset some of the cost overrun including budgeted and projected excess revenues, revenue from additional load, principal  and interest payments on a bucket truck no longer in service, and to forego the Diesel #1 Brownfield’s Savings. The total mitigating factors could amount to $365,705.00, leaving an estimated net effect overrun of $69,917.00. Jonathan advised he is comfortable with this amount and believes the Electric Department can make up a $69,000.00 overrun through cash reserve. Walter Scott suggested that any funds received from the sale of the digger truck could be used to offset the overrun. Jonathan also reminded the Board that they delayed the project on the Bridge of Flowers & Light; another cost that could be applied to the overrun. Guy Breault made the motion to reallocate the Brownfield’s Savings to the Power Supply. Walter Scott seconded. Unanimous.

 

5.     Manager’s Report

Jonathan advised the Board that Desroches Construction Inc., has been awarded the Dickinson Avenue/Friends of Northern Lake Champlain (FNLC) drainage project. The work should be completed by October 18th. The cost of this project ($25,825.00) will be paid for by a grant from FNLC with the Village contributing gravel and rock.

 

Jonathan reported that Laz Scangas contacted him last week and said that the architects are running behind schedule for the Conference Facility project. Scangas informed Jon that they are close to being done and they should be complete in about two weeks. Walter Scott advised this should be the last delay the Board accepts from Arnold & Scangas.

 

Jonathan advised the Board that there was an unexpected power surge at the time of the scheduled power outage on Water Tower Road on September 7th which appears to have damaged a computer at one residence, a freezer at another residence and also caused some abnormalities to a business’s phone system (which has been resolved). A claim with the Village’s insurance company has been opened just in case there are any other claims; however, the cost of the computer and freezer replacement alone may not cause a claim to be filed. The circuit has been examined and there is no explanation for the problem.

 

6.     Review Sealed Bids on Digger Truck

Jonathan opened the only bid received for the digger truck; received from George Elwood. The offer was for $2,569.00. Walter Scott made the motion to accept the bid. Guy Breault seconded. Unanimous. Jonathan asked for suggestions from the Board as to what to do with the funds. Caroline Marcy was asked by the Board what her suggestion would be and she suggested the money be used to offset the cost overrun in the Power Supply. There was a consensus of the Board to accept the arrangement as proposed by Caroline Marcy.

 

7.     Review VT Gas Request to Extend Permit

Jonathan presented the Board with a letter from VT Gas requesting a permit extension to continue to use the public right-of-way until November 27, 2013 in order to complete their gas line project. Also provided to the Board was a memo from Garry Atherton recommending the approval of the extension. Walter Scott made the motion to accept the extension until November 27, 2013. Guy Breault seconded. Unanimous.

 

Aside from this issue, Walter Scott asked Jonathan if VT Gas was supposed to request another permit to use Lincoln Park as part of their gas line project. Jonathan advised the Board that he has spoken with Tim Fecteau about the issue and that VT Gas is aware that they cannot go into or through Lincoln Park without a permit.

 

8.     Other Business

There was no other business.

 

9.     Executive Session: Legal

Walter Scott made the motion to move into Executive Session for the purpose of discussing a legal issue. Seconded by Guy Breault. Unanimous. The Board exited their Regular Board Meeting at 7:36 pm.

 

 

 

Respectfully Submitted,

 

 

Kristy Lynch, Minute Taker

 

Walter Scott made a motion to re-enter the Board’s regular meeting. Seconded by Guy Breault. Unanimous. The Board re-entered their regular meeting at 8:10pm. No action was taken as a result of executive session.

 

10.  Adjourn – There being no other business to come before the Board at this time, Guy Breault made a motion to adjourn. Seconded by Walter Scott. Unanimous. The meeting adjourned at 8:10pm.

 

Respectfully Submitted,

 

 

Jonathan Elwell, Village Manager

 

 

 

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

August 27, 2013

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Walter Scott, Jesse Woods, Amy Harrness

Staff – Jonathan Elwell (via telephone), Garry Atherton, Rodney Allen, Kristy Lynch

Guests – Nancy Munn, Kathryn Manning

 

Meeting called to order by Chair, Michael Manahan at 6:30 p.m.

 

1.     Review/Approval Minutes Special Joint Meeting August 12, 2013, Public Hearing August 13, 2013, Regular Meeting August 13, 2013

Walter Scott made a motion to approve the minutes from the Special Joint Meeting August 12, 2013 as written. Seconded by Jesse Woods. Unanimous.  

 

Guy Breault made a motion to approve the minutes from the Public Hearing August 13, 2013 as written. Seconded by Amy Harrness. Unanimous.

 

Guy Breault made a motion to approve the minutes from the Regular Meeting August 13, 2013 as written. Seconded by Jesse Woods. Unanimous.

 

2.     Bridge of Flowers & Light Project Bids

Jonathan participated via telephone and explained to the Board his memo which outlines the bids received for the project at the Bridge of Flowers & Light. Engineers Construction, Inc. (ECI), and Blow & Cote, Inc., both submitted bids for the project. Both bids were above the estimate of $27,000.00 provided by the engineering company, Knight Consulting. Blow & Cote presented a bid totaling $81,147.00. ECI presented the lower of the two bids, being $46,855.00, which is $19,855.00 over budget for the project. Jonathan advised that after reviewing the financials of the Electric Department, the Department could support the additional $19,855.00, if the Board so chose.

 

Another option Jonathan presented would be to award a contract to ECI as the low bidder, but then work with ECI to reduce the scope of work to be performed in order to continue with the project in a timely fashion. If the project were to be done this year, it has to be completed soon. The Agency of Natural Resources (ANR) imposes an October 1st deadline for any work over the river in order to not disturb any possible fish spawning.

 

Mike Manahan asked Garry Atherton if he (Garry) thought the Village could get better bids if the project were put off until next year. Garry advised it may not be likely, however, it will allow the Board more time to make negotiations with any bidders. It is also not likely that the bids received for the work this year will still be good next year.

 

Guy Breault asked if the project must be done this year. Jonathan explained that Knight Consulting put forth a 5 year plan for the Bridge of Flowers & Light which was broken down into 9 projects. The plan was to complete 2 of the larger projects this year; however, there is no mandate that says the project has to be done this year. Jonathan also advised that should the work not be done this year, the bridge is in a condition that it won’t fall into disrepair by delaying the project.

 

Jesse Woods made the motion to place a hold on the project until spring, 2014. Seconded by Guy Breault. Unanimous.

 

3.     Request to Waive Water & Wastewater Allocation fees, Nancy Munn, 261 Missisquoi Street

Nancy Munn of 261 Missisquoi Street advised she would like to open an expanded play school at this location; however, would like the Board to explain the Waste Water Ordinance and how it applies to her situation.

 

Ms. Munn advised she has 3 prospective children who already live in the Village and doesn’t understand why she would need to purchase additional allocations for those individuals. She also advised that in the past, the occupancy of the house was more than it is currently, so additional allocations should not be necessary. Kathryn Manning, a guest of Ms. Munn, also pointed out that several children would be in diapers.

 

In answer to Ms. Munn’s questions, Garry Atherton pointed out that the school also has individuals in their system who are Village residents, yet the school has to have allocations equal to their use.

 

Rodney Allen explained that allocations are not based per user or number in the household, but based per location and use. Any business classified as a Day Care has to have the additional allocations to match.

 

Ms. Munn requested of the Board the ability to pay for the allocations over a 3 year period versus paying the $1,700.00 all at once. Walter Scott advised that such an arrangement has happened in the past. Mike Manahan asked Ms. Munn if she would be able to pay for the allocations over the course of a year, to which Ms. Munn replied no, that the financial burden would be too great. Ms. Munn advised she would keep her play school population limited and would not be seeking the additional allocations. Rodney Allen informed Ms. Munn that any business running as a day care is mandated to have the additional allocations.

 

Guy Breault asked if Ms. Munn would be able to finance the payments over 2 years. She advised she could try. Walter Scott proposed an option of $500.00 down and to prorate the remaining balance over 18 months, interest free. Ms. Munn accepted this proposal. Walter Scott advised that she will receive a letter in the mail from the Village outlining the specifics of this agreement.

 

There was a consensus of the Board to accept the arrangement as proposed by Walter Scott.

 

4.     Other Business

Amy Harrness advised that she will not be able to attend the next Board of Trustees Meeting.

 

Garry Atherton advised, in reference to the VT Gas project, all the lines from Sheldon to Franklin Foods should be tested by the end of the week and that all people who submitted applications to VT Gas will be hooked up this year.

 

5.     Adjourn

Jesse Woods made the motion to adjourn the meeting. Amy Harrness seconded. Unanimous. The meeting adjourned at 7:20pm.

 

 

 

 

Respectfully Submitted,

 

 

 

Kristy Lynch, Minute Taker

 

 

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

August 13, 2013

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Walter Scott, Jesse Woods, Amy Harrness

Staff – Jonathan Elwell, Caroline Marcy, Kristy Lynch

 

Meeting called to order by Chair, Michael Manahan at 6:47 p.m.

 

1.     Review/Approval Meeting Minutes July 23, 2013

Guy Breault made a motion to approve the minutes from July 23, 2013 as written. Seconded by Walter Scott. Unanimous.  

 

2.     Request to use Lincoln Park – Enosburg Public Library

Jonathan presented the Board with a copy of an email from Maria Harris, Library Director. The library is requesting use of one of the sidewalks in Lincoln Park for a few weeks in October. The library would post signs along the sidewalk, story board style. Jonathan did advise Ms. Harris via email that use of the park for this purpose would be at the library’s own risk and the Village would not be responsible for any damage that could happen. Guy Breault made a motion to approve the request. Seconded by Jesse Woods. Unanimous.

 

3.     Director of Finance – Caroline Marcy

Caroline Marcy was introduced to the Board as the new Director of Finance. She began those duties on August 1, 2013.

 

4.     Banking Items

Caroline advised the Board that Community National Bank announced a couple of changes to the terms of the Sweep Account, namely that there is a $50,000.00 minimum balance (Jonathan advised this is not an issue for the Village) and that the bank will be “sweeping” in increments of $10,000.00. Also, that there is a decrease in the interest rate from .35% to .30%, which amounts to an approximate loss of $175.00 per year. Jonathan suggested that the Board renew the agreement with CNB as the agreement is still better than that offered by Merchant’s Bank a year ago. In the meantime, Caroline can research other banks for potentially better accounts.

 

Jesse Woods made the motion that the Village sign the agreement with CNB; Guy Breault seconded. Unanimous.

 

Signature Cards: Jonathan pointed out that changes need to be made to the signatories for the Village. Signatories are those who are allowed to approve payables and sign checks. Nancy will need to be replaced with Caroline. It was also suggested by staff that another Board Member be named as authorized signer to avoid any delays in finding someone to approve payables/checks. Jesse Woods advised he would be available and will be added as an authorized signer.

 

5.     Electric Hydro Crestgate/Bladder Bids

Only one bid was received for the Dam Bladder Replacement project. Fairbanks Mill of St. Johnsbury entered a bid of $92,921; which is well within the budget of $280,000.00 ($62,000.00 of which has been spent on parts). The project proposal includes boat access into the river by way of Lawyer’s Landing. The Village has notified Fairbanks Mill that they do not own that property and thus cannot grant access to the river by way of that site. There is potential for significant work to be done on the site (i.e. heavy equipment, walking paths). Jonathan will ask Fairbanks Mill to submit a revised bid, substituting boat/water access to the worksite with crane access. This revised proposal will be more expensive, but will remain within budget. Fairbanks Mill has already advised that this can be done. Fairbanks Mill may also make contact with the Lawyer’s to determine if work could continue as originally proposed with the Lawyer’s permission to use the property. Fairbanks Mill also advised that they will be able to complete the work according to schedule. Jonathan and the engineers also suggested that the Village be added as a certificate holder on Fairbanks Mill’s liability insurance bond, thus holding the Village harmless.

 

Guy Breault moved that the bid be accepted, with staff recommendations of a new bid for crane access, that the Village be added to Fairbanks Mill’s insurance and that Fairbanks Mill be allowed to negotiate privately with the Lawyers’ if Fairbanks still wishes to pursue boat access along the Lawyer’s property. Seconded by Jesse Woods. Unanimous.

 

6.     Electric Hydro Engineering Study Bids

RFPs were sent out for an engineering study to be done on the Electric Hydro Facility to rehabilitate, improve efficiency, consider additional generation and update automation. The last major work on the facility was in 1992 when the Kendall Plant was brought online and Plant #1 was updated. Only one bid was received; which was received from H.L. Turner Group. Turner Group is the same engineers who consulted on the Dam Bladder Replacement Project. $75,000.00 was budgeted for the study and Turner Group’s bid was $69,500.00. Turner Group comes with good references and certifications and can finish the study on schedule, concluding in November.

 

Walter Scott moved to accept the bid from H.L. Turner Group. Jesse Woods seconded. Unanimous.

 

7.     VPPSA BOD Alternate

Last meeting the Board asked Jonathan to approach Greg Clark about becoming the BOD Alternate for VPPSA. Greg has agreed.

 

Walter Scott made the motion to name Greg Clark as the BOD Alternate for VPPSA; Amy Harrness seconded. Unanimous.

 

8.     Metal Building Sale Discussion

Jonathan reported that the Electric Department will probably not use the metal building that was donated to them. Jesse Woods, acting on behalf of Bates Farm & Garden, expressed an interest in purchasing the building at a reasonable cost. It is Staff’s suggestion that the sale of the metal building be publicly put out to bid if the Village wishes to sell the building. Amy Harrness inquired as to the scrap value of the building, which is unknown at this time. It was the consensus of the Board that Staff contact Hodgdon Bros., and request an estimated scrap value of the building which in turn would then be used as a minimum bid. Jonathan advised he would make that contact and return to the Board with the results.

 

9.     ECI Water Request in Village

Jon presented the Board with a memo from Garry Atherton. Garry advised that ECI would like permission to purchase water from the Village during the pipe installation construction. ECI estimates that they will need between 1,000 and 2,500 gallons per day, which Garry advised would not put any strain on the Village water system. Garry did inform ECI that this water purchase would be restricted to work within the Village. Staff proposes using the “Commercial Water Rate” as written in the Water Ordinance. Jonathan advised the Board that ECI is equipped with their own portable water meters and that the Village would simply need to take readings at the end of the day. Amy Harrness asked why ECI would not be able to purchase water for use outside of the Village. Jonathan advised there is nothing in the ordinance which allows for such sale for commercial use; but that it doesn’t preclude it from happening in the future should the Board wish to pursue such an option. Staff suggests approval of ECI’s purchase of water for the short term project within the Village limits. There was a consensus of the Board to approve water sales to ECI as recommended by staff.

 

10.  August 27, 2013 Meeting

Jonathan will be out of town at a business meeting August 25th through August 28th. Does the Board wish to reschedule the August 27th meeting, or continue with the meeting as scheduled; perhaps with Jonathan calling in by telephone should it be necessary? The only upcoming agenda item is the bids for the work on the Bridge of Flowers and Light. Bids are due August 21, 2013. The Board could call a Special Meeting to address the issue of the bids. It was determined that Jonathan and Mike Manahan would consult before the 27th to determine if a meeting was necessary.

 

11.  Manager’s Report

a.     Jolley Enterprises is in the process of opening a new car wash at the existing car wash site of 117 Pearl St. The Village will be performing a flow test on Pearl St., to determine if work needs to be done on the Village water lines to increase flow and/or to determine if Jolley’s will need to purchase additional water allocations.

b.    Friends of Northern Lake Champlain/Dickinson Ave Drainage Project: Stone Environmental has submitted a quote of $21,224.00 for this work. FNLC agreed to the amount and will pay for the cost of the project on behalf of the Village. Jon gave a reminder that the Village has agreed to supply some gravel and stone for the project. Engineering plans have been received and Staff is working with Denise Smith from FNLC to come up with a RFP/bidding process to get the work started by next month.

c.     Jonathan will be on vacation from September 2nd-9th and available by cell phone should any emergencies arise.

 

12.  Other Business

None.

 

13.  Executive Session

Walter Scott made the motion to move into Executive Session for the purpose of discussing electric account and personnel issues. Seconded by Guy Breault. Unanimous. The Board exited their Regular Board Meeting at 8:10 pm.

 

 

 

Respectfully Submitted,

 

 

 

Kristy Lynch, Minute Taker

 

 

Jesse Woods made a motion to come out of Executive Session. Seconded by Guy Breault. Unanimous. The Board re-entered their Regular Meeting at 8:40pm. As a result of Executive Session, Walter Scott made a motion that non-union, full0time employees would receive the same wage increase as union employees for 2013. Seconded by Amy Harness. Unanimous.

 

14.  Adjourn – There being no other business to come before the Board at this time, Guy Breault made a motion to adjourn. Seconded by Jesse Woods. Unanimous. The meeting adjourned at 8:41pm.

 

Respectfully Submitted,

 

 

 

Jonathan Elwell, Village Manager

 

 

 

 



VILLAGE OF ENOSBURGFALLS

 

Special Meeting of the Board of Trustees

Public Hearing – Re-Adoption of Municipal Plan

 

August 13, 2013

Present:            Trustees: Michael Manahan (Chair), Guy Breault, Jesse Woods, Walter Scott, Amy Harrness

                        Staff: Jonathan Elwell, Ron Duso, Caroline Marcy, Kristy Lynch

 

6:33 pm.           Meeting called to order.

 

  1. Jonathan Elwell reported that the Municipal Plan for the Village of Enosburg Falls is due to expire this month. The Planning Commissions of both Enosburg Village and Enosburgh Town have been working together to merge plans. Those plans will not be completed by the expiration of either entities present Municipal Plans. The Regional Planning Commission has suggested that both entities re-adopt their present Municipal Plans until such time when the two Boards can produce a consolidated plan.
  2. Ron Duso, Chair of the Enosburg Village Planning Commission and Development Review Board advised that the joint committee has completed 7-8 chapters; however, the new consolidated plan is not complete. It is important for each township to have active Municipal Plans in place in order to apply for/receive any grant funds.
  3. Jonathan advised the Board, should they decide not to re-adopt the present Municipal Plan, the Planning Commission would have to submit an updated plan, which could take up to 3-4 months. This would make the Village ineligible for grant opportunities during that time.
  4. Walter Scott made the motion that the Board re-adopt the present Municipal Plan. Jesse Woods seconded. Unanimous.

Guy Breault made the motion to adjourn the meeting. Seconded by Jesse Woods. Unanimous. The Public Hearing adjourned at 6:47pm.

Respectfully Submitted,

 

 

 

 

 



VILLAGE OF ENOSBURGFALLS

 

Special Meeting of the Board of Trustees

and the Enosburg Town Selectboard

 

August 12, 2013

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Jesse Woods, Walter Scott and Amy Harrness

                        Village Staff – Jonathan Elwell, Kristy Lynch

Selectboard – Larry Gervais, Pierre Letourneau, Polly Rico, Terry Wright

                        Town Staff – Joey Clark

 

6:32                  Meeting called to order by both Chairs.

 

  1. Bridge #50 Concerns.

 

Jonathan provided a summary of the concerns of the Village surrounding Bridge #50.

 

  1.  
    1. Correspondence between the Village of Enosburg Falls and the Town of Enosburg.

 

The Town asserts that they have not heard anything from the Village regarding correspondence between the two entities since January, 2013. This is why the Town contacted the Village to ask for a Special Meeting on this issue. Jon Elwell distributed a set of email correspondences between the Village’s attorney, Paul Giuliani, and the Town’s attorney, Michael Gawne. In the emails, Michael Gawne acknowledges that he received a letter via email from the Village on April 4, 2013. The Village has heard nothing from the Town since this was sent. Larry Gervais informed the Village that the Town was bnever given the email letter sent to their attorney in April.

 

Jon Elwell informed the Selectboard that the letter sent to Gawne basically asked for clarification on the figure the Town claims was spent on Bridge #50. There is a big discrepancy from what the Village could determine from reviewing the Town’s Annual Reports and what the letter from January 2013 claimed. The Village felt it was best to clear up the financial questions first, and the April letter did not directly respond to the Town’s position that they did not own Bridge #50.

 

Jon told the Selectboard that the Village disagreed with their position that Bridge #50 was owned by the Village and offered correspondence from former Town Selectboard Chair, Craig Snow, and Town Highway Foreman, Joey Clark to support this position. He reiterated that the financial questions regarding the bridge should be addressed first, and if agreement can be reached on that issue, then discussions about ownership – present and future can take place between the Boards.

 

  1.  
    1. Ownership of Bridge #50.

 

Polly Rico asked how a bridge in the Village of Enosburg could belong to the Town of Enosburgh. Jonathan explained that the State of Vermont built Bridge #50 in 1969 and at the time the Town owned other highway projects. The Town was aware of the ownership at the time of its Charter change in 2009. The Town applied for and received State and Federal grant funds for construction work on the bridge that occurred in 2010. The Town, Village and State participated in researching the ownership of the bridge at that time.

Larry Gervais stated that the ownership of the bridge was quite possibly overlooked as an issue of concern during the Charter change of 2009. Joey Clark stated that he believed that the Village had looked into repairs on Bridge #50 prior to 2009. Jonathan acknowledged that the Village knew that the bridge was in need of repair and began exploring options, which in turn, began the search for ownership back in 2008/2009. Polly Rico asked who should own the bridge and are the Trustees saying they do or do not want ownership of Bridge #50? Walter Scott again suggested the Boards work out the potential monetary issues surrounding Bridge #50 and work on ownership in the future.

 

  1.  
    1. Taxation of Village Residents and Businesses for Bridge #50

 

Taxes vs. Expenses:

 

According to the Town of Enosburgh’s Annual Reports, the Town has collected approximately $87,000.00 in bridge funds including Bridge #50 from both Town and Village taxpayers since 2009. The Village’s share would be approximately half of that amount. However, in a letter from the Town to the Village, the Town stated they had expended approximately $18,000.00.

 

Pierre Letourneau asked Jonathan why he suspected the “Bridge Fund” only applied to Bridge #50? Jonathan replied that he had not received anything from the Town to dispute that assertion and some of the line items in the Town’s Annual Report specifically reference Bridge #50.

 

Joey Clark, Road Foreman for the Town of Enosburgh provided figures showing expenses on Bridge #50 in 2010 being approximately $36,000.00. The $18,000.00 would be the Town’s match to the construction grant. Joey also believes that approximately $11,000.00 in work on Longley Bridge was done in 2010. The Selectboard asked if there could have been other bridge work done to which Joey advised “Yes”. Jon Elwell asked if this was the case, then why were these figures labeled specifically Bridge #50? 

 

It was determined that the Town of Enosburgh would research the expenses in the “Bridge” line items and provide a listing to the Village, showing a clearer breakdown of expenses from the Town on Bridge #50.

 

The Village would review that information and determine their next course of action. The Village will be in contact with the Town once they have been able to review the Town’s additional explanation on costs for the project, and it was agreed another meeting between the Boards should be considered at that time.

 

Larry Gervais suggested quarterly or semi-annual meetings between the two Boards to discuss any issues to avoid future communication issues. He also suggested that any future decisions regarding the ownership of Bridge #50 be legally clear and concise between both entities. Jonathan advised that the State will need to be involved in any change of ownership as well. 

 

  1. Adjourn

 

There was a consensus by both Boards to adjourn the meeting. The meeting adjourned at 7:30pm.

 

Respectfully Submitted,

 

 

 

Kristy Lynch, Minute Taker

 

 

 

 

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

July 23, 2013

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Walter Scott

Staff – Jonathan Elwell, Garry Atherton, Greg Clark, Kristy Lynch

 

Meeting called to order by Chair, Michael Manahan at 6:32 p.m.

 

1.     Review/Approval Meeting Minutes June 25, 2013

Walter Scott made a motion to approve the minutes from June 25, 2013 as written. Seconded by Guy Breault. Unanimous.  

 

2.     Access Permit Application, 65 Larose Lane

Michael and Janet Larose have submitted an application for a Curb Cut/Access Permit for their property located at 65 Larose Lane. This would be a third access for the property to accommodate any future development and to facilitate any future work by VT Gas. Garry Atherton advised he spoke with Michael Larose, reviewed the application and the permit application meets the B-71 standards that the Village has adopted. Garry suggested, as a condition of approval, that any work in the Village right-of-way be inspected by the Village PWD (Public Works Department) and also that a culvert would be necessary and that the culvert would require approval of the Village PWD at the owner’s expense. Walter Scott made a motion that the permit be approved, with the condition that the Larose’s would need inspection and approval of any work in the Village right-of-way, that the culvert installation be approved by the Village PWD and that any costs associated with said work be paid for by the property owner. Seconded by Guy Breault. Unanimous.

 

3.     Director of Public Works Department Report

- Garry Atherton updated the Board on the status of the PWD. Presently, there are 3 men working in the department and with winter being the busiest time, these employees will be using vacation time shortly. The PWD will utilize the assistance of the part-time employee.

Projects include: mowing, cleaning up roadsides, a water leak on the West Berkshire Road (to be done 7/25) and VT Rural Water Safety will conduct a training on 7/24 (future dates will be the last week of August and last week of September).

 

- Garry said he spoke with Brenda in reference to the Pearl Street sidewalk project. This project has an anticipated start date of August 19th and an expected completion date at the end of September. Garry will write up a contract for this project specifying a deadline.

 

- Guy Breault inquired on work needed on Hayes Farm Road and Duffy Hill Road. Garry updated the Board that the line item for paving projects was approximately $18,000.00; approximately $3,200.00 was used in striping leaving about $15,000.00. PWD is looking into doing some work on Duffy Hill Road in the area of Weed Lane, but has no start date at this time.

 

- Garry advised that the area on Main Street affected by a water leak will be repaired by the PWD, utilizing equipment borrowed from Richford, possibly Monday or Tuesday.

 

- There is significant infiltration at the St. Albans Street pump station. Budgeted funds will be used to clean this up.

 

- Garry spoke with Gary Denton from ECI. VT Gas is supposed to arrive in Enosburg Falls within the next couple of weeks. Garry suspects he will spend a lot of time with them when they arrive.

- Garry has received no further update from the Storm Water Study. Jon advised he received a call from Denise Smith, FNLC Director while he was out of the office. There was discussion on the present Storm Water condition and the expectations of the Agency of Natural Resources (ANR).

 

- Garry advised the Board that the water situation in the Village is good; flows are what they should be, with normal service maintenance to be done.

 

- Garry asked if the Board requested any additional projects of his department. Guy would like to see some sort of paving or ditching done along Duffy Hill Road. Garry said this is a project and ditching has been done along Duffy Hill Road and Water Tower Road.

 

4.     Riverview Park

Jon asked the Board on how to proceed with the estimated $5,000.00 budgeted for Riverview Park. The Northern Forest Canoe Trail made some access improvements and the Village did purchase a trash can. Some other previously suggested items were signs, an engineer to map a trail system or paving the parking lot (which was dismissed based on cost).

 

Guy Breault then suggested changing the name of Riverview Park due to the number of public areas using the name “River”. Guy Breault and Mike Manahan suggested the names of Falls View or Island View, based on the geography of the area. Guy made a motion to change the park name to Island View Park, Walter Scott seconded. Unanimous.

 

Walter Scott suggested that Jonathan look into procuring a sign with the park’s name and a no littering sign and make arrangements for printing and installation. Guy asked that staff price the cost of small stone for the parking area and check the feasibility of making that improvement.

 

5.     Electric Department Project Updates

Jon and Greg Clark provided updates on Capital Improvement Projects.

 

- Dam Bladder Replacement: Jon is working with Greg and a schedule is in place. Turner Group Engineers will have the bid specs and engineering design plans in place by Thursday and the project should go out to bid. The ads for the bid will appear on July 27, August 1, and August 8. Public bid will be open on August 12. If project goes on schedule, Jon should be able to present the Board with bids on August 13 for their review and approval. The anticipated project start date would be August 19 with a completion date of September 25. The estimated cost of the project will be $280,000.00 ($156,000.00 raised from bond vote, $124,000.00 from the Electric Department savings). The only potential delay in the process could be a permitting issue with ANR. Walter asked if any potential bidders were known. Greg advised there is at least one locally and possibly a couple in Mass.

 

- Bucket Truck: Bids are in and will be presented.

 

- Repairs to the Bridge of Flowers and Light: Jon has been working with the engineers from Knight Consulting. The project should go to bid on July 27, with ads running on July 27 and August 1. A pre-bid conference will be held on August 7 and public bid will be August 21. Bids should be before the Board for approval on August 27. Project should start upon the notice to proceed, about a week or so after the 27th with an anticipated completion date of October 31st.

 

- Hydro Facility Engineering Study: RFPs were sent on July 1st and bids opened on July 10th. Ads ran/will run July 10th & 11th, 17th & 18th, and 24th & 25th. Public bid will open on August 6t. The Board will be presented bids for review and approval on August 13th with an anticipated start date of August 26th and the study completed by November 21st. Guy asked if many bids were expected. Jon advised the study is specialized, but they may get a few.

 

6.     Bucket Truck Bids

Jonathan presented the Board with a list of bids for a new bucket truck. The Electric Department recommends the Altec bid. Altec was the only bidder to meet all the criteria outlined in the Request for Bid. The budget for the project was $150,000.00. Altec came in under budget, allowing for some potential additional purchases for the truck. Delivery is expected in 6 to 7 months. Walter Scott made a motion to accept the bid from Altec Industries in the amount of $124,559.00. Guy Breault seconded. Unanimous. 

 

7.     VPPSA BOD Alternate

Jonathan advised the Board that one of the duties held by Richard Roberge was that of Enosburg’s VPPSA Alternate Board Director. Jonathan is the director and is able to make most of the meetings, however, VPPSA would like an alternate named. Based on his knowledge and understanding, the Board asked Jon to approach Greg Clark about the position.

 

8.     SQRP Report

Jon presented the Board with the most recent SQRP report, as is required quarterly. The Village is within limits when it comes to outage.

 

9.     Bridge #50 Request

Jon presented the Board with an email request from Billie Jo Draper of the Town of Enosburgh requesting a meeting with the Village Board to discuss the issues with Bridge #50. The meeting would address a dispute between the two entities regarding funding issues with repairs to the bridge. The Village had previously asked for an explanation from the Town on the discrepancy between what they were told the Town spent on repairs to the bridge and what was reported in the Town’s Annual Report. No information had been received. Also at issue is a potential violation of the Town’s Charter. The Trustees agreed to meet with the Selectboard, and asked Jon to arrange for a special meeting between the Village of Enosburg Falls Trustees and the Town of Enosburgh Select Board for either August 12th or August 20th.

 

10.  Manager’s Report

Jon updated the Board on the following:

 

- Director of Finance Position: Caroline Marcy has been hired as the new Director of Finance with a start date of August 1st.

 

- 16 Village Drive Architectural Work: Laz Scangas is unable to make the original July 31st deadline to complete the architectural drawings for the Conference Facility. A new contracted deadline of September 6th is now in place.

 

- Wild & Scenic River Designation: Jon provided the Board with the latest update from Shana Stewart, the Study Coordinator for the project. The designation no longer includes the Village of Enosburg Falls, however, there could be future concerns about the boundary and the operation of the hydro facility, although the Missisquoi River Watershed Basin has expressed no desire to interfere with the operation of the existing dam.

 

- VPPSA Summer Social: The Board was presented with an invitation to attend the summer social put on by VPPSA. The Board members should let Jon know by 7/26 if they plan to attend.

 

11.  Other Business

     There was no other business to discuss.

 

12.  Executive Session

Guy Breault made the motion to move into Executive Session for the purpose of discussing legal and personnel issues. Seconded by Mike Manahan. Unanimous. The Board entered executive session at 8:27 pm.

 

 

 

Respectfully Submitted,

 

 

 

Kristy Lynch, Minute Taker

 

Jon Elwell left the executive session at 9:10pm. At 10:10pm, Guy Breault made a motion to re-enter the Board’s regular meeting. Seconded by Walter Scott. Unanimous. The Board re-entered their regular meeting at 10:10pm. As a result of executive session, Guy Breault made a motion to appoint Amy Harrness to the current vacancy on the Board. Seconded by Walter Scott. Unanimous.

 

Guy Breault then made a motion to approve another three year contract with Jon Elwell to serve as Village Manager with the first year of this contract’s salary to be $75,800.00/year. Seconded by Walter Scott. Unanimous.

 

13.  Adjourn

There being no other business to come before the Board at this time, Guy Breault made a motion to adjourn. Seconded by Walter Scott. Unanimous. The meeting adjourned at 10:15pm.

 

Respectfully Submitted,

 

 

 

Michael Manahan, Chair

 

 

 

 

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

June 11, 2013

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Jesse Woods, Walter Scott

Staff – Jonathan Elwell, Kristy Lynch

Guest- Amy Harrness

 

Meeting called to order by Chair, Michael Manahan at 6:31 p.m.

 

1.     Review/Approval Meeting Minutes May 28, 2013

Walter Scott made a motion to approve the minutes from May 28, 2013 as written. Seconded by Jesse Woods.   Unanimous. Kristy, a number of years ago the Board asked if votes with no opposition could say, “Unanimous” that’s why we write it that way.

 

2.     Curb Cut Application Blouin Brothers 679 Orchard Street

Jonathan presented a request made by Blouin Brothers for the property located at 679 Orchard Street. Blouin Brothers would like to eliminate the existing drive on Orchard Street, which would be an approximate 90° degree turn into the lot, and replace it with a new drive as outlined in the plans. This new drive meets the B-71 Vtrans standards . The plan has been reviewed by Garry Atherton who recommends approval of the request. Guy Breault made a motion to approve the curb cut application as presented; seconded by Jesse Woods.  Unanimous.  

 

3.     SRO Contract, Franklin County Sheriff’s Dept.

Jon presented the Board with a revised 2013 contract for a SRO/Community Police Officer position that had been discussed at the May 28th meeting. FCSO made changes to the contract that reflected the suggestions made by the Board and that meet the agreements made between the Town and the Village in their joint meeting. There was discussion about execution of this contract in terms of disputes and concerns to which Jon reminded the Board of the joint meeting discussion around this issue; that any problems and concerns regarding the Village will be discussed with the Village and issues that arise in the Town would be discussed with the Town, as is presently done. Jesse Woods made the motion to approve and sign the contract as presented and Guy Breault seconded.  Unanimous.

 

4.     Trustee Vacancy

Jon updated the Board on the status of the Trustee vacancy. Several individuals have expressed interest in the position. Those persons are: Mike Larose, Ray Magnant, Larry Fiske (who submitted a resume to Jon for the Board to review) and Dick Roberge – who called the morning of the 10th and advised he would like to resume the position. Present at the meeting was Amy Harrness, a resident of Church Street, who advised that she has an interest in the position as well, and reviewed her qualifications with the Board. Jon discussed with Amy the requirements of the position as they pertain to appointment/elections and also later discussed with the Board how they could go about discussing the candidates through Executive Session. The Board took all information under advisement.

 

5.     RI REC’s Application

Jon presented the Board with a copy of a Renewable Energy Resources Eligibility Form from the State of Rhode Island’s Public Utilities Commission. Jon wanted to make the Board aware that this application had been completed. Rhode Island would receive Renewable Energy Credits on behalf of the Village’s Hydro Power and the Village would receive between $2,000 and $3,000 a year in revenue for the Electric Department if the application is successful. The Village of Enosburg Falls Water & Light Department has successfully participated in this program with the State of Connecticut.

 

 

6.     Capital Budget Draft

Jon presented the Board with a revised Capital Budget Plan (CBP) reflecting changes requested at the last Board meeting; namely that a dollar amount be added to the line item for the Generator Shelter and that the Diesel #1 Park project cost of $360,000.00 be reduced to $202,000.00 by scaling back the scope of work to be performed. The new work to be performed would consist of the tear down and rebuild of Diesel #1 Building and then Phase 1 of the project. There was discussion on the financing of projects on the Capital Budget Plan. Walter Scott asked if showing items on the CBP could in any way adversely affect the Village. Jon explained that the CBP does not legally obligate the Village to perform any of the projects, only to put forth a plan of expenses and completion. Walter Scott pointed out that the line item for the Village Conference Facility should be adjusted to show $18,024.00 to be spent in 2013 on this project for architectural designs. Jon advised he would make that adjustment. The Board agreed that the Capital Budget Plan meets with their approval, pending the one change to the Conference Facility. Motion to accept the CPB made by Walter Scott and seconded by Guy Breault.  Unanimous.

 

7.     VT Healthcare Exchange

Jon advised the Board that he received written verification (via email correspondence) from the State of Vermont that the Village of Enosburg Falls is exempt from the new healthcare regulations due to the  union contracts and union health care program between the Village and the IBEW. It appears this exemption should be good through at least 2017 when Federal changes will occur. 

 

8.     Manager’s Priority List

Jon presented the Board with the Manager’s Priority List. This list is prepared each year for the Board to review and be kept apprised of the operations of the Manager’s Office, and help the Manager and Board understand what the priorities are for the position through the year. The Board reviewed this list as presented and made no changes.

 

9.     Manager’s Report

a.     Joint Municipal Plan Update. Ron Duso, Chair of the VOEF Planning Commission advised that it appears the Commission will not have a Joint Municipal Plan in place by the time the individual plans of Enosburgh Town and the Village of Enosburg Falls expire. It is the Planning Commission’s recommendation to their respective Boards that the Boards adopt their existing plans (with any proposed amendments) and the Commissions will continue to work on a joint plan with NRPC.

b.    Metal Building Project Update. Jon updated the Board on some issues that have come up around the construction of the metal building at the Public Works Garage site. The DRB advised that the project does not meet the setback requirements. The solution would be to change the proposed location of the building, which does not meet the needs of the Village, or request a variance. A variance has been requested. Issue #2: While funds were budgeted for the construction of this project, an article was not written in the Annual Warning to approve the General Fund’s initial expenses of construction. The Village will have to either call a Special Vote or wait until the next Annual Meeting. Lastly, the contractor for the project, Hardy Engineering, has been contacted by State Fire Marshal, Chris Boyd, who expressed concern over re-using the metal building. The concerns have not been specified. Tim Hardy will be in contact with Garry Atherton soon to discuss the issue.

c.     Board Signatures. Nancy Parsons’ last working day is the 21st of June. Walter Scott and Michael Manahan, as authorized check signers, will need to stop by the Village Offices on Wednesdays and Fridays to sign checks. Michael Manahan suggested that a phone call from staff be made to them as a reminder.

d.    Thefts at 42 Village Drive – Case Update. 2 individuals have been found guilty in the metal thefts at the Village Main Office last summer. They have been ordered to pay $7,500.00 in restitution provided the court is able to collect money from the guilty persons.

e.     VT Dairy Festival. It was another successful year for the Dairy Festival with no known problems. Congratulations to the Lion’s Club for another job well done.

 

10.  Park on Duffy Hill Road

Jon presented the Board with the submissions of names for the new park on Duffy Hill Road. Those names were: Vensoburg Park, Mae Barcomb Park, Weowna Park, We-Own-A Park, Island View Park, and Parsons Park (as submitted by Staff). The Board decided to take the names into consideration and table any decision.

 

11.  Other Business

Jesse Woods commented on the high number of Electric Dept. disconnect notices that went out. Jon agreed that this was the highest number he had encountered.

 

12.  Executive Session

Walter Scott made a motion to go into executive session for the purpose of discussing  a personnel issue. The motion was seconded by Jesse Woods. Unanimous. The Board entered executive session at 8:47 pm.

 

 

 Respectfully Submitted,

Kristy Lynch, Minute Taker

 

            Jesse Woods made a motion to re-enter the Board’s regular meeting. Seconded by Walter Scott. Unanimous. The Board re-entered their regular meeting at 9:12pm. There was no action as a result of executive session.

 

13.  Adjourn

There being no other business to come before the Board at this time, a motion to adjourn was made by Jesse Woods. Seconded by Walter Scott. Unanimous. The meeting adjourned at 9:12pm.

 

 

 

Respectfully Submitted,

Jonathan Elwell, Village Manager

 

 

 

 

 

 

 



VILLAGE OF ENOSBURG FALLS

Meeting of the Board of Trustees

June 25, 2013

Present: Trustees – Michael Manahan (Chair), Jesse Woods, Guy Breault, Walter Scott

                  Staff – Jonathan Elwell, Garry Atherton, Ken Laplante

                  Guests – Denise Smith, Larry Fiske

 

The Meeting was called to order by Chair, Manahan at 6:35pm.

 

1.       Review/Approval Minutes June 11, 2013 – Guy Breault made a motion to approve the minutes of June 11, 2013 as written. Seconded by Walter Scott. Unanimous.

 

2.       Friends of Northern Lake Champlain, Storm Water Study – Denise Smith and Jon Elwell gave an overview of the Storm Water Study for the Village of Enosburg Falls the Friends of Northern Lake Champlain along with Stone Environmental Engineering completed this year. FNLC would like to work on one storm water project listed in the Village from the study which is located off Dickinson Avenue. FNLC stated the project would cost $12,000.00 - $15,000.00, and that they would pay for the cost of the project. FNLC also requested that additional rock or gravel that may be needed to complete the project be donated by the Village. There was consensus by the Board that if the Village agreed to do the project, some rock and gravel could be donated by the Village. After discussion, Walter Scott made a motion to approve FNLC do the proposed storm water project off Dickinson Avenue as described by Denise Smith. Seconded by Jesse Woods. Unanimous. FNLC will be back in touch with the Village once more details and a time line have been figured out for the project.

 

3.       Pearl St Sidewalk Project Bids – Garry Atherton presented bids to the Board of Trustees for the Pearl St Sidewalk Project. The bids received were, Desroches Construction Service $31,730.00, Goodhue Construction $26,293.65, and Wright’s Excavating $25,837.00. Staff recommended the low bid from Wright’s Excavating at $25,837.00. Walter Scott made a motion to approve award of the Pearl St Project contract to Wright’s Excavating. Seconded by Jesse Woods. Unanimous.

 

Walter Scott then asked if the Board could spent a few minutes discussing the Metal Building Project planned to be built on the Public Works Garage property? The Board agreed. Walter and Garry Atherton gave a summary of unforeseen obstacles and delays regarding this project over the past two months. The delays include zoning setback requirements, fire and safety issues sited by Chris Boyd, State Fire Marshall, and additional engineering tests to determine the strength of the building. Because of these issues and the delays they are causing, it is clear that the project is not going to be able to be completed this year. Walter suggested that the Board consider halting the project at this time, and possibly indefinitely. After more discussion on this subject, Guy Breault made a motion that the Board put this project on hold indefinitely. Seconded by Walter Scott. Unanimous.

 

4.       Park on Duffy Hill Road – Jon Elwell circulated the suggested names for the new park again for Board review. In addition to these, Michael Manahan suggested River Front Park, River Gorge Park, Riverview Park, and Riverside Park. Walter Scott made a motion to name the new park Riverview Park. Seconded by Jesse Woods. Unanimous.

 

5.       VELCO Fiber Project/Net Access Agreement – Jon Elwell reviewed the terms and conditions of a draft Net Access Agreement between VELCO and the Village of Enosburg Falls regarding getting lit fiber into the Village’s sub-station behind the Main Office at 42 Village Drive. The draft was provided in the Board’s packet and outlined objectives, costs, and proposed steps to complete the fiber project and set up an agreement for how this would be paid for. The Village would make monthly payments to VELCO for this work over the expected life of the equipment. It is estimated the payments to be at about $200.00/month. Jon mentioned there were potential benefits to bringing the fiber to the sub-station including the possibility of running internet and phone service through the fiber, and maybe having a direct line with Swanton Village and having Swanton handle Enosburg Falls’ dispatch service rather than the private phone service out of South Burlington. Jesse Woods made a motion to approve the Net Access Agreement with VELCO. Seconded by Guy Breault. Unanimous.

 

6.       Dam Bladder Replacement Project Update – Jon Elwell gave the Trustees an overview of where things currently stand with the Dam Bladder Project. Turner Group will be the engineers for the project, and have been working with Jon and Greg Clark for the past seven months off and on regarding the bladder. Jon has given Turner Group approval to move forward getting bid specs together for the project. There were no objections to this. Jon is estimating, if the project can continue moving forward at a steady pace, a mid-October completion date is possible. He will continue to keep the Board informed as the project develops.

 

7.       Digger Truck Sale: Discussion – The Village has been approached by two individuals regarding buying the Village’s old Digger Truck. Jon suggested putting the vehicle up for sale – something simple – just a “For Sale” sign for two weeks, notify the two individuals interested, and see what offers come in. The Trustees would have final review over the sale. There was a consensus to do this, and the Board asked Jon to have the truck moved to the front area of the Garage property to give it more visibility. After two weeks with the sign on the truck, any offers will be brought to the Board at their next meeting. The asking price will be $3,500.00 or best offer.

 

8.       2013 Transco Equity Purchase – Jon Elwell reviewed a memo from Crystal Currier, CFO at VPPSA. VELCO is looking for an indication of interest in purchasing Transco stock purchases for 2013. In addition VPPSA has told its members that the expense of financing the Transco purchases has become a problem for VPPSA. VELCO, in response to this concern, is offering to finance purchases through its organization for members interested. There are two questions that need to be answered; Is the Village of Enosburg Falls interested in its share of stock purchases offered for Transco, and if “yes” then is the Village interested in financing through VELCO or does it want to finance through its own means? This is just an expression of interest at this time – this is not a firm commitment to either question. If the stock purchase moves forward, Transco will present an official offer to the electric utilities in the state. This is just to help VELCO gage the interest and how much they would need to be prepared to finance for the purchase.

 

After some discussion, there was a consensus to tell VPPSA the Village is interested in the stock purchases of Transco, and would also be interested in financing through VELCO. Jon will contact VPPSA and have them communicate this to the appropriate parties.

9.       Manager’s Report – Jon reported that the Sheriff’s Dept. has run into software issues providing crime statistics specific to the Village. Kristy Lynch is working with the Town’s 911 Coordinator, Mary Hatch to resolve these new issues, but it will take some time. Patty Richards (formerly Director of Power Supply at VPPSA) is the new General Manager of Washington Electric Coop. The Enosburg Peace Vigil has signed the Agreement for the Gary King Memorial Bench in Lincoln Park. Jeremiah King will bring a signed copy of the agreement to the Main Office in the next few days.

 

10.   Other Business – There was no other business at this time.

 

11.   Executive Session – Walter Scott made a motion to enter executive session for the purpose of discussing a legal item, and personnel issues. Seconded by Jesse Woods. Unanimous. The Board entered executive session at 8:25pm.

 

Walter Scott made a motion to return to the Board’s regular meeting. Seconded by Jesse Woods. Unanimous. The Board re-entered its regular meeting at 9:50pm. There was no action taken as a result of executive session.

 

12.   Adjourn – There being no other business to come before the Board, Walter Scott made a motion to adjourn. Seconded by Jesse Woods. Unanimous. The Board adjourned the meeting at 9:50pm.

 

Respectfully Submitted,

 

 

 

 

Jonathan Elwell, Village Manager

 

 

 

 

 

 

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

May 28, 2013

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Jesse Woods, Walter Scott

Staff – Jonathan Elwell, Kristy Lynch

 

Meeting called to order by Chair, Michael Manahan at 6:31 p.m.

 

1.     Review/Approval Special Meeting Minutes May 14, 2013, Regular Minutes May 14, 2013

Jesse Woods made a motion to approve both sets of minutes from May 14, 2013 as written. Seconded by Guy Breault. Unanimous.  

 

2.     Lincoln Park Bandstand Permit Request, New Life Christian Church

Jonathan presented a request made by the New Life Christian Church to utilize the Bandstand for a Christian Music Concert and Barbeque from 2pm to 10pm on June 29, 2013. Motion to approve the request made by Guy Breault – Walter Scott seconded. Unanimous.

 

3.     WW CSO Project Bond Increase

Jon advised the Board that payment on the bond for the wastewater treatment facility improvements; which was approved by voters in March of 2011, will be due in January 2014. The rate increase on the WW bond fees will be $3.54 per month, per user unit. This amount is less than the initial estimate of $5-$6/month. The State requires a lump sum payment, so the Village needs to begin collecting the rate increase effective the next billing cycle. Motion to approve the bond rate increase and billing made by Guy Breault; seconded by Jesse Woods, unanimous.

 

4.     State Health Care Program

Jon advised the Board that he attended 2 workshops held by the Vermont League of Cities and Towns regarding the upcoming changes to the Vermont Health Care System. It is Jon’s belief that the Village of Enosburg Falls, as an employer, will be exempt from the new health care requirements because the Village has union (IBEW) contracts to secure health care coverage through the union’s insurance program, and in doing so, is regulated by Federal Taft-Hartley Act requirements. Jon is waiting for written confirmation from the State to that effect. There will be an informational meeting on June 4, 2013 at 6:30 pm at the Abbey to discuss the future health care requirements in general, and is open to the public.

 

5.     SRO Contract

Jon presented the 2013-2014 Enosburg SRO Police Services Contract as drawn up by the Sheriff’s Office. Jon pointed out to the Board several issues he saw within the contract that should be clarified or changed. The contract as proposed holds the Village financially responsible until June 30, 2014. This however, does not meet the spirit of what was discussed in a joint meeting between the Village of Enosburg Falls and the Town of Enosburgh. Namely, the Village of Enosburg Falls will no longer be financially responsible for the contract after December 31, 2013. Jon proposed to the Board changes to the contract he would like to see made in order to reflect the agreement between the Village and the Town. He would then present those changes to Sheriff Norris as well as the Town of Enosburgh. Jon received consensus from the Board to move forward.

 

6.     Trustee Vacancy

Jon reminded the Board of the vacancy in the Board of Trustees with the resignation of Richard Roberge. Several questions were asked pertaining to the requirements of the Village for filling the position. Jon advised he posted the vacancy publicly last week. The Village is required to appoint someone to fill the position before March 2014. Guy Breault inquired if anyone had expressed an interest in the position. Jon advised he had heard from Michael Larose and Raymond Magnant. The Board agreed to take the subject under advisement and discuss it again at the next meeting.

 

7.     Manager’s Report

a.     Net Metering: Jon reported to the Board that he attended the monthly meeting of the VPPSA Board and learned that there are reporting requirements (to customers, potential customer’s contractors and the PSB) when the electric utility is about to reach their net metering 4% cap. These notifications must be made before the utility would be allowed to refuse net metering applications. The Village is not near the 4% cap (only 2 solar net metering projects in the service area at this time).

b.    Wastewater Roof Replacement: Project is going well and on time with an estimated completion date of June 15th.

c.     Visit with Richard Roberge: Jon visited with Richard and presented him with a certificate from the Village, recognizing his service to the Village over the past 19 years.

 

8.     Other Business

Mike Manahan asked if there was a flower person for the Bridge of Flowers and Light. Jon advised it was Deb Moskovitz. Mike also advised there is a light out on the bridge; Jon took note.

Mike asked about the dig that occurred on Main Street. Jon advised there was a minor water leak that had been under observation; however, it needed to be repaired.

Guy Breault inquired about an update to the resurfacing project on Route 105/108. This project is still slated for State FY ’15 (after July 1, 2014).

Jon advised that painters were scheduled for Wednesday to begin crosswalk painting

 

9.     Executive Session

Walter Scott made a motion to go into executive session for the purpose of discussing a personnel issue which was seconded by Jesse Woods. Unanimous. The Board entered executive session at 7:40 pm.

 

 

Respectfully Submitted,

Kristy Lynch, Minute Taker

 

 

Guy Breault made a motion to come out of executive session. Seconded by Jesse Woods. Unanimous. The Board re-entered their regular meeting at 7:59 pm. There was no action taken as a result of executive session.

 

10.  Adjourn

There being no other business to come before the Board at this time, Walter Scott made a motion to adjourn. Seconded by Jesse Woods. Unanimous. The meeting adjourned at 8:00 pm.

 

Respectfully Submitted,

Jonathan Elwell, Village Manager

 

 

 

 

 



VILLAGE OF ENOSBURGFALLS

Meeting of the Board of Trustees

May 14, 2013

Present:            Trustees – Michael Manahan (Chair), Guy Breault, Jesse Woods, Walter Scott

Staff – Jonathan Elwell, Kristy Lynch

 

Meeting called to order by Chair, Michael Manahan at 6:47 p.m.

 

1.     Review/Approval Minutes April 23, 2013

Walter Scott made a motion to approve the April 23, 2013 minutes as written. Seconded by Guy Breault. Unanimous.

 

2.     Enosburg Falls Farmers Market Request to use Lincoln Park

Jon presented a request made by the Enosburgh Falls Farmers Market/Jennifer Wright. The Farmer’s Market has been held for years; h